Top 6218 Jobs in Los Alamos, Nm

Executive Assistant
Los Alamos Retired & Senior Organization —Los Alamos, NM
- $41,000 - $45,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Dental insurance
- Tuition reimbursement
Quick Apply
3d
Fine Art Sales Specialist
San Francisco Street Art Gallery —Santa Fe, NM
- From $25 an hour
- 8 hour shift
- In-person
- Visual & Performing Arts
- Entry level
Quick Apply
Wildlife Control Technician
Best Pest and Wildlife Control —Santa Fe, NM
- $22 - $24 an hour
- Full-time
- Background check
- Clean driving record
- Customer service
- Paid training
- Fuel card
Quick Apply
2d
Medical Billing Specialist
Medical Associates of Northern New Mexico —Los Alamos, NM
- $19 - $21 an hour
- Full-time
- Office
- Computer skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
In Home Caregiver
Simplicity Home Care —Los Alamos, NM
- Part-time
- High school diploma or GED
- Driver's License
- Home Health
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Professional Staff Assistant 1
Los Alamos National Laboratory —Los Alamos, NM
- $66,100 - $103,600 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
4d
Cashier (Good4u Customer Care)
Natural Grocers —Los Alamos, NM
- From $16 an hour
- Part-time
- Data entry
- Entry level
- Wellness program
- Paid parental leave
Quick Apply
Administrative Assistant 1 (Document Control)
Edgewater Technical Associates —Los Alamos, NM
- Per diem
- Office
- High school diploma or GED
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Heavy Equipment Operator (Blade, Dozer, and Excavator) - Heavy Civil Construction
W. W. Clyde & Co. —Los Alamos, NM
- From $25 an hour
- Full-time
- Background check
- 18 years or older
- Construction site
- Profit sharing
- Paid holidays
Quick Apply
Property Inspector – Field Services
Safeguard Properties —Santa Fe, NM
- $40,000 - $70,000 a year
- Contract
- Background check
- Residential
- Driver's License
- Flexible schedule
3d
Community Manager - Canyon Village
Greystar Real Estate Partners LLC —Los Alamos, NM
- $72,000 - $75,000 a year
- Weekends as needed
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
3d
Administrative Assistant
ATA Services Inc —Santa Fe, NM
- $24 an hour
- Temporary
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Housekeeping Attendant
Wingate by Wyndham —Los Alamos, NM
- $15 - $16 an hour
- Part-time
- Hotel
- In-person
- Entry level
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant
ATA Services Inc —Santa Fe, NM
- $23 - $24 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
3d
Administrative Assistant 4
Los Alamos National Laboratory —Los Alamos, NM
- $60,500 - $93,600 a year
- Email
- Microsoft Word
- 18 years or older
- Oracle
- Disability insurance
- Health insurance
Cart Barn Attendant Seasonal
Santa Clara Development Corporation —Espanola, NM
- Seasonal
- Driver's License
- Outdoor work
- Entry level
Quick Apply
Office Administrator (Administrative Assistant 3)
Los Alamos National Laboratory —Los Alamos, NM
- $49,600 - $76,700 a year
- Email
- 18 years or older
- Microsoft Excel
- Oracle
- Disability insurance
- Health insurance
Admissions Coordinator
Los Alamos Wellness & Rehabilitation —Los Alamos, NM
- Full-time
- Skilled nursing facility
- Hospital
- Mid-level
- Paid time off
- Vision insurance
Quick Apply
14d
Information Research Specialist 1
Edgewater Technical Associates —Los Alamos, NM
- Mid-level
- Organizational skills
- In-person
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
GEM Technologies, Inc. —Los Alamos, NM
- Full-time
- Inventory management
- Office
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply

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Executive Assistant

Los Alamos Retired & Senior Organization -
Los Alamos, NM

Quick Apply

Job Details

Full-time
$41,000 - $45,000 a year
3 days ago

Benefits

Dental insurance
Tuition reimbursement
Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Database maintenance
Customer service
Executive administrative support
Attention to detail
Microsoft Teams
Managing projects
CRM system proficiency
Donor and alumni database management
Time management

Full Job Description

Job Overview

The Executive Assistant & Administrative Operations Coordinator plays a critical role in advancing LARSO's mission of Promoting Positive Living for older adults through the Five Pillars by providing administrative support to the Executive Director, maintaining organizational systems, coordinating facility-related operations, and serving as the primary steward of LARSO's donor and fundraising database.

This position acts as a central point of coordination across departments, helping ensure organizational effectiveness through facilities coordination, purchasing support, meeting and event logistics, donor database management, reporting, and administrative services. By maintaining high-quality operational systems and accurate donor records, this role directly supports both LARSO's daily operations and long-term sustainability.

Core Areas of Responsibility

I. Executive Director Support

The Executive Assistant & Administrative Operations Coordinator ensures the Executive Director can focus on strategic leadership, community relationships, fundraising, and organizational sustainability.

Key responsibilities include:

Proactively managing the Executive Director's calendar, appointments, deadlines, and follow-up actions.
Preparing meeting materials, agendas, reports, and correspondence.
Coordinating internal communications, scheduling, and administrative workflows.
Assisting with Board of Directors meeting preparation, packet assembly, and distribution.
Tracking action items and supporting organizational projects as assigned.
Serving as a liaison across departments when acting on behalf of the Executive Director.
Providing administrative support to leadership initiatives and strategic projects.

II. Administrative Operations & Facilities Coordination

The Executive Assistant & Administrative Operations Coordinator supports efficient facility operations and organizational logistics.

Facilities and Operations Responsibilities

Serve as the primary point of contact for routine facility maintenance requests.
Submit and track work orders with Los Alamos County for facility repairs and maintenance issues.
Monitor the status of repairs and communicate updates to staff and leadership.
Coordinate facility-related vendor services as directed.
Maintain records of facility requests, repairs, and maintenance activities.
Assist with room scheduling and operational logistics within the facility.

Purchasing and Administrative Support

Coordinate online supply purchases and ordering for administrative, program, transportation, nutrition, and facilities departments.
Monitor inventory needs and assist departments with procurement requests.
Ensure purchases align with approved budgets and organizational procedures.
Maintain organized records of purchases, invoices, and related documentation.

Meal Service and Event Logistics

Coordinate daily table setup and room preparation for congregate meal service.
Communicate setup requirements with facilities, nutrition staff, volunteers, and other departments.
Assist with room reconfiguration to accommodate programs, meetings, and special events.
Support organizational events through scheduling, logistics coordination, and administrative assistance.

III. CRM & Donor Database Management

The Executive Assistant & Administrative Operations Coordinator serves as LARSO's primary donor database lead and steward of fundraising information systems.

Donor Management System Stewardship

Serve as primary administrator of LARSO's CRM system.
Maintain accurate and up-to-date donor records, gift entries, constituent interactions, event participation, and communications.
Establish and maintain data quality standards.
Manage imports, exports, segmentation, and routine database maintenance.
Support user adoption and data integrity across fundraising functions.

Fundraising & Stewardship Support

Process donations and ensure timely acknowledgments and tax receipts.
Build and maintain donor lists and campaign segments.
Assist with direct mail, email campaigns, and fundraising communications.
Maintain records of donor stewardship activities and engagement efforts.
Support fundraising events through data management and reporting.

Corporate Sponsorship & Grant Tracking

Track sponsorship commitments, benefits, and renewal schedules.
Maintain grant records, reporting deadlines, and documentation.
Support accurate reporting related to development activities.

IV. Reporting and Organizational Support

A key purpose of this role is to provide reliable information that supports decision-making and organizational accountability.

Responsibilities include:

Producing fundraising, donor, and CRM reports.
Supporting board reports and organizational dashboards.
Monitoring key fundraising metrics, including donor retention, acquisition, and average gift size.
Maintaining administrative records and operational documentation.
Supporting data collection and reporting for organizational initiatives.

V. Mission Alignment & Organizational Values

In all aspects of the role, the Executive Assistant:

Upholds LARSO's mission and commitment to the Five Pillars of Positive Living.
Supports a culture of dignity, service, accountability, and continuous improvement.
Treats donors, volunteers, members, partners, and staff as valued collaborators in LARSO's mission.
Maintains confidentiality and professionalism in all interactions.
Recognizes that both operational excellence and donor stewardship are essential to community trust and organizational sustainability.

Required Knowledge, Skills, and Attributes

Strong organizational and time-management skills.
Excellent attention to detail and follow-through.
Ability to manage multiple projects and competing priorities.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Comfortable learning and maintaining CRM/database systems.
Strong written and verbal communication skills.
Ability to work independently and collaboratively.
Ability to maintain confidential information with discretion.
Customer-service-oriented approach with staff, volunteers, members, donors, and community partners.
Experience with administrative operations, purchasing, or facility coordination preferred.
Prior CRM, donor database, or fundraising experience preferred but not required.

Pay: $41,000.00 - $45,000.00 per year

Benefits:

Dental insurance
Flexible schedule
Tuition reimbursement

Work Location: In person

Quick Apply

Refine Your Search

jobs in los alamos, nm

Executive Assistant

Fine Art Sales Specialist

Wildlife Control Technician

Medical Billing Specialist

In Home Caregiver

Professional Staff Assistant 1

Cashier (Good4u Customer Care)

Administrative Assistant 1 (Document Control)

Heavy Equipment Operator (Blade, Dozer, and Excavator) - Heavy Civil Construction

Property Inspector – Field Services

Community Manager - Canyon Village

Administrative Assistant

Housekeeping Attendant

Administrative Assistant

Administrative Assistant 4

Cart Barn Attendant Seasonal

Office Administrator (Administrative Assistant 3)

Admissions Coordinator

Information Research Specialist 1

Administrative Assistant

I want to receive the latest job alert for jobs in los alamos, nm

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