Top 12159 Jobs in Machesney Park, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Assistant/Receptionist
Flood Pros Disaster Restoration Services —Machesney Park, IL
- $17 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Customer Service Specialist (Remote)
Winix America Inc —Illinois
- $16 - $17 an hour
- Overtime
- Hybrid work
- Bachelor's degree
- Typing
- In-person
- Disability insurance
- Health insurance
Quick Apply
11d
Full-time Office Assistanct
American Rigging & Millwright Service —Rockford, IL
- $18 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Educational Programs Coordinator
YWCA Northwestern Illinois —Rockford, IL
- $26.50 an hour
- Full-time
- Background check
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Assembly And Test A - 2nd Shift
Parker Hannifin Corporation —Machesney Park, IL
- $23.23 - $27.80 an hour
- Full-time
- High school diploma or GED
- Assembly
- Communication skills
- Paid parental leave
- Paid holidays
Delivery Station Warehouse Associate
Amazon Warehouse —Rockford, IL
- $21.50 an hour
- Extended hours
- 18 years or older
- Military encouraged
- Entry level
- Flextime
- On-the-job training
FedEx Ground Delivery Driver
Hard Way Resources Inc —Rockford, IL
- $23 - $29 an hour
- Full-time
- Clean driving record
- Military
- Pass drug screening
- Paid training
- Paid time off
Quick Apply
Machine Operator
Ryerson —Loves Park, IL
- $26.00 - $29.25 an hour
- Computer literacy
- Basic math
- Mid-level
- Paid holidays
- Disability insurance
Retail Stocking Associate
Harbor Freight —Rockford, IL
- $16.50 an hour
- Part-time
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Customer Service Representative
Waste Connections —Rockford, IL
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Disability insurance
Quick Apply
10d
Sales Associate
Five Below Inc —Machesney Park, IL
- From $15 an hour
- Part-time
- Travel
- 16+ years old
- Entry level
- Health insurance
- On-the-job training
Quick Apply
Logistics Stockhandler II- First Shift
Woodward, Inc. —Loves Park, IL
- $19.71 - $25.48 an hour
- Full-time
- Writing skills
- Mid-level
- Math
- Paid parental leave
- AD&D insurance
Quick Apply
3d
Cashier
Home Depot —Machesney Park, IL
- $16 - $17 an hour
- 1 year
- Entry level
Merchandise and Stocking Associate
Sam's Club —Rockford, IL
- $18 - $26 an hour
- High school
- Sales
- Merchandising
- Paid jury duty
- Disability insurance
Material Handler 1 C
HENNIG INC —Machesney Park, IL
- Part-time
- High school diploma or GED
- Warehouse
- Warehouse experience
Quick Apply
Receptionist
The Citadel at Saint Anne Place —Rockford, IL
- $17.37 - $18.23 an hour
- Online Application
- Skilled nursing facility
- Nursing home
- Word processing
- Disability insurance
- Health insurance
Quick Apply
5d
Budtender
The Happy Cannabis Company —Loves Park, IL
- $16 - $17 an hour
- Full-time
- High school diploma or GED
- 21 years or older
- Cleaning
- Health insurance
- Paid time off
Quick Apply
10d
Front Desk and Community Resources Liason
GOODWILL INDUSTRIES OF NORTHERN IL —Rockford, IL
- $17.50 - $22.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
- Disability insurance
- Health insurance
Operations Technician - Weekends 1st Shift (Fri - Sun, 3:00am - 3:30pm)
Woodward, Inc. —Loves Park, IL
- $19.50 - $25.00 an hour
- Weekends as needed
- Hand tools
- Communication skills
- Mechanical knowledge
- Paid parental leave
- AD&D insurance
Quick Apply

I want to receive the latest job alert for jobs in machesney park, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Jobs jobs near machesney park, il

Program Coordinator jobs in Rockford, IL

Stocking Associate jobs in Rockford, IL

Stocker jobs in Loves Park, IL

Customer Service Representative jobs in Remote

Customer Service Representative jobs in Rockford, IL

Delivery Driver jobs in Rockford, IL

Warehouse Associate jobs in Rockford, IL

Receptionist jobs in Rockford, IL

Cashier jobs in Machesney Park, IL

Assembler jobs in Machesney Park, IL

Program Manager jobs in Baltimore, MD

Program Coordinator jobs in Loveland, CO

Program Coordinator jobs in Brooklyn, NY

Senior Program Manager jobs in Chicago, IL

Program Coordinator jobs in Orange County, CA

Clinical Research Coordinator jobs in Berkeley, CA

Program Coordinator jobs in Toledo, OH

Office Assistant jobs in Queens, NY

Office Operations Manager jobs in Moorpark, CA

Office Operations Manager jobs in Havelock, NC

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

jobs in machesney park, il

Office Manager/Administrative Assistant

Office Assistant/Receptionist

Customer Service Specialist (Remote)

Full-time Office Assistanct

Educational Programs Coordinator

Assembly And Test A - 2nd Shift

Delivery Station Warehouse Associate

FedEx Ground Delivery Driver

Machine Operator

Retail Stocking Associate

Customer Service Representative

Sales Associate

Logistics Stockhandler II- First Shift

Cashier

Merchandise and Stocking Associate

Material Handler 1 C

Receptionist

Budtender

Front Desk and Community Resources Liason

Operations Technician - Weekends 1st Shift (Fri - Sun, 3:00am - 3:30pm)

I want to receive the latest job alert for jobs in machesney park, il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected