Top 115 Office and project assistant Jobs in Madison, Pa

Bookkeeper & Office Administrator
NET Xperts LLC —Pittsburgh, PA
- $56,000 - $68,000 a year
- Overtime
- Hybrid work
- Mid-level
- Office
- 3 years
- Free parking
- Paid training
Quick Apply
2h
Administrative Assistant
Care At Home —New Kensington, PA
- From $16 an hour
- Full-time
- 18 years or older
- Word processing
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Recruiting & HR Coordinator - Full Time In Office
Snow and Ice Management Co of PA, Inc. —Pittsburgh, PA
- $22.00 - $27.50 an hour
- Full-time
- Background check
- OSHA
- Mid-level
- Free parking
- Paid holidays
Quick Apply
Personal Assistant in Pittsburgh, PA
Staffing At Tiffanies —Pittsburgh, PA
- $35 - $40 an hour
- Part-time
- Clean driving record
- Caregiving
- Research
- Paid holidays
21h
Sr. Executive Assistant
A SECOND CHANCE INC —Pittsburgh, PA
- $75,000 a year
- Weekends as needed
- Current TB test
- Writing skills
- Office
Quick Apply
Executive Assistant I
UPMC —Pittsburgh, PA
- $25.40 - $43.85 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 8 years
8d
Administrative Assistant - Greensburg Center
Lackawanna College —Greensburg, PA
- Full-time
- Inventory management
- Office
- University
Quick Apply
Personal Assistant in Pittsburgh, PA
Staffing at Tiffanie's —Pittsburgh, PA
- $35 - $45 an hour
- Part-time
- Clean driving record
- Caregiving
- Research
- Paid holidays
Quick Apply
7d
Executive Assistant II
KeyBank National Association —Pittsburgh, PA
- $27.40 - $41.83 an hour
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Executive Assistant – Instrument and Enterprise Services
Thermo Fisher Scientific —Pittsburgh, PA
- $35 - $52 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
4d
ADMINISTRATIVE ASSISTANT I
United States Steel Corporation —Braddock, PA
- Microsoft Excel
- Oracle
- Microsoft Outlook
1d
Office and Project Assistant
The Children's Institute of Pittsburgh —Pittsburgh, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Continuing education credits
- Mileage reimbursement
Quick Apply
Administrative Assistant
Bechtel Plant Machinery, Inc. —Monroeville, PA
- $40,900 - $52,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Practice Administrative Assistant
McGuireWoods LLP —Pittsburgh, PA
- $41,710 - $67,872 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Administrative experience
Executive Assistant
Boston Consulting Group —Pittsburgh, PA
- $71,000 - $79,667 a year
- Full-time
- Customer service
- Urgent Care
- Research
- Profit sharing
- Paid parental leave
Administrative Assistant
Fifth Judicial District of Pennsylvania —Pittsburgh, PA
- $42,694 - $50,228 a year
- Online Application
- Mid-level
- Office
- Microsoft Office
- Disability insurance
- Health insurance
Administrative Analyst / Executive Assistant to the Clerk
U.S. Courts —Pittsburgh, PA
- $56,216 - $100,391 a year
- Online Application
- Background check
- Microsoft Excel
- Pass drug screening
- Travel reimbursement
- Paid holidays
Administrative Assistant
METRO COMMUNITY HEALTH CENTER —Pittsburgh, PA
- Call employer
- Microsoft Word
- HIPAA
- Research
- Paid parental leave
- Paid holidays
Quick Apply
Records Administrative Assistant (Contingent Hire)
ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG) —West Mifflin, PA
- Customer service
- Mid-level
- Administrative experience
6d
Administrative Assistant 2
F.N.B. Corp. —Pittsburgh, PA
- Full-time
- Computer literacy
- Mid-level
- Office

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Bookkeeper & Office Administrator

NET Xperts LLC -
Pittsburgh, PA

Quick Apply

Job Details

Full-time
$56,000 - $68,000 a year
2 hours ago

Benefits

Free parking
Paid training
Health savings account
AD&D insurance
Disability insurance
401(k) 3% Match
Health insurance
Dental insurance
401(k)
Paid time off
Work from home
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program
Retirement plan
Paid sick time

Qualifications

Accounts receivable
Accounts payable
Accounts receivable management
Finance
Executive administrative support
Financial performance report preparation
Finance
Driver's License
Accounting
QuickBooks
Accounting and finance experience
Business Administration
Associate's degree
Bookkeeping
Accounting

Full Job Description

NET Xperts is looking for an experienced bookkeeper to take ownership of day-to-day accounting and help keep a small-company office running smoothly. The role is approximately 70% bookkeeping/accounting and 30% office administration; a great fit for someone who can step into financial responsibilities quickly and also enjoys practical, hands-on office coordination.

NET Xperts LLC

NET Xperts is a Pittsburgh-area managed services provider (MSP) and cloud solutions company with 24 years in business. We provide managed IT, cloud, and cybersecurity services to small and mid-sized businesses in a collaborative, hands-on environment. In 2025, NET Xperts was honored with the Better Business Bureau's Torch Award for Ethics, recognizing our commitment to ethical business practices.

Why Join Our Team?

You are the kind of person who takes pride in keeping things accurate and organized. You are comfortable reconciling an account in the morning, following up on an overdue invoice before lunch, and coordinating with an office vendor later that afternoon. You do not require a large accounting department around you to be effective, and you enjoy being a trusted, central resource within a smaller organization.

Responsibilities include, but are not limited to:

Bookkeeping & Accounting

Maintain accurate financial records and general-ledger transactions.
Manage payables and receivables, invoice review and coding, processing approved payments under established authorization procedures, customer invoicing, payment posting, aging review and follow-up.
Reconcile bank accounts, credit cards, and other financial accounts accurately and on schedule.
Prepare monthly reports and supporting schedules, identify discrepancies or unusual activity, and manage month-end and year-end closing.
Coordinate and process payroll entries and maintain related records and documentation.
Process employee expenses and sales-tax filings and routine regulatory reporting.
Monitor cash activity and provide accurate information for budgeting and planning.
Maintain organized accounting records and coordinate regularly with the outside accountant, auditors, and tax professionals.

Office Administration

Coordinate business policies and audits, supplies and equipment, service vendors, facility maintenance and repairs, and building-management matters.
Maintain office records including but not limited to contracts, leases, insurance documents, and vendor files; organize electronic documents in SharePoint so records are current, secure, and easy to locate.
Manage incoming and outgoing mail, package drop-offs, check-in and receive deliveries, and routine operational records.
Welcome visitors and help maintain a clean, professional office environment, including light cleaning.
Support onboarding/offboarding administration in coordination with management.
Assist with company lunches, celebrations, and employee activities as needed.
Complete company-related errands as needed.
Provide CEO support, including scheduling, document organization, assigned follow-up, and defined operational projects.
Other duties as assigned by management.

Education, Experience, And Skills

Required

Have at least three years of hands-on bookkeeping or accounting experience.
Have practical QuickBooks Online experience or can transition quickly from a comparable platform.
Know your way around AP, AR, bank and credit-card reconciliations, and routine financial reporting.
Have strong Excel skills and organizational habits to keep recurring deadlines on track.
Work independently, protect confidential information, and follow through without close supervision.
Enjoy combining accurate financial work with practical, limited office coordination.

Preferred

Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent practical experience is equally valued.
QuickBooks Online experience specifically, or experience working with outside CPAs, auditors, or tax professionals.
Prior office administration or office coordination experience.
Payroll processing or payroll administration experience.
Experience supporting a small or mid-sized privately held business, professional services firm, or similar organization.

What Success looks Like

The books are accurate, current, well organized, and ready for timely month-end and year-end work.
Bills, customer invoices, payments, reimbursements, and routine reporting are processed accurately and on time.
Accounting questions and outstanding receivables receive appropriate follow-up.
Office vendors, supplies, records, and administrative needs are handled proactively and reliably.
Leadership and outside accounting partners can count on complete, accurate information and strong follow-through.

How to Apply

Please note that this Pittsburgh-based position requires candidates to live in the region due to weekly in-office attendance. Please submit your resume and a brief statement describing your bookkeeping experience and interest in this combined role.

Miscellaneous

Work week, Monday–Friday, 8:00 am to 5:00 pm (Overtime/weekends as needed).
Must pass all required background checks and maintain a current, valid driver’s license with proof of insurance as a condition of employment.
Although this is considered a hybrid position, there is a weekly in-office requirement. This program allows you to work from home up to 2 days per week, after a successful probationary period.

Benefits

Pay - $56,000.00 - $68,000.00 per year, based on skill and experience.
Medical, Dental, Vision, and Life Insurance, with a large percentage employer-paid.
Company-paid life and AD&D insurance up to $25,000; voluntary supplemental life insurance.
Short-term and long-term disability insurance.
Paid Time Off (Vacation/Personal/Sick, holidays, bereavement, parental and charity leave, etc.)
Retirement plan, including an IRA Match.
Training and certification benefit.
FREE parking, casual professional attire, team lunches and healthy snacks, etc.

Classification:

This is a Salary-Exempt position.

Pay: $56,000.00 - $68,000.00 per year

Benefits:

401(k)
401(k) 3% Match
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Paid training
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance
Work from home

Experience:

Bookkeeping: 3 years (Required)

License/Certification:

Driver's License (Required)

Ability to Commute:

Pittsburgh, PA 15221 (Required)

Work Location: Hybrid remote in Pittsburgh, PA 15221

Quick Apply

Refine Your Search

office and project assistant jobs in madison, pa

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