Top 114 Administrative assistant Jobs in Madison Wi

Marketing Operations Assistant
Full Compass Systems LTD —Madison, WI
- Hybrid work
- Microsoft Outlook
- Marketing
- Customer service
- Disability insurance
- Dental insurance
Quick Apply
2d
Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
Office Administrative Assistant
Express Employment Professionals —McFarland, WI
- From $18 an hour
- Full-time
- Office
- Administrative experience
- Data entry
- Employee assistance program
- Referral program
Quick Apply
2d
Executive Administrative Assistant
Placon Corporation —Madison, WI
- Full-time
- Mid-level
- Office
- Travel
Quick Apply
Executive Assistant- Enterprise People Services Executive Team (Primarily Office)
American Family Insurance —Madison, WI
- $29.91 - $49.52 an hour
- Full-time
- Customer service
- Office
- Travel
- Paid holidays
- Loan repayment program
5d
Office Assistant - Clinical Labs
UW Health —Madison, WI
- $19.05 - $22.24 an hour
- Full-time
- Surgery
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Health insurance
2d
Administrative Assistant
State of Wisconsin - Legislative Council —Madison, WI
- $21 - $28 an hour
- Full-time
- Research
- Office
- High school diploma or GED
- Paid holidays
- Loan forgiveness
12d
Administrative Business Partner II, Planet
Google —Madison, WI
- $79,000 - $112,000 a year
- Full-time
- Mid-level
- Office
- 2 years
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant - Dept of Surgery
University of Wisconsin–Madison —Madison, WI
- $24 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Travel reimbursement
- Retirement plan
11d
Administrative Operations Assistant - Security Services
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Children
- Paid parental leave
- Health insurance
2d
Administrative Assistant
Brightstar Lottery —Madison, WI
- $31,096 - $67,496 a year
- Word processing
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance
Administrative Assistant - Research Core
University of Wisconsin–Madison —Madison, WI
- $24 an hour
- Full-time
- Hybrid work
- Surgery
- Mid-level
- High school diploma or GED
- Retirement plan
1d
Full Time Administrative Assistant
Elderspan Management, LLC —Madison, WI
- $20 an hour
- Full-time
- Computer literacy
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Oakbrook Corporation —Madison, WI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Mead & Hunt —Madison, WI
- Online Application
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
4d
Clerk Typist Senior (10-month) - Hamilton - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $28.31 an hour
- Overtime
- School experience
- Spanish
- High school
8d
Receptionist
RSolution from GJ Grewe Brokerage & Development —Madison, WI
- $20 - $25 an hour
- Administrative experience
- Data entry
- Organizational skills
Quick Apply
THRIVE Administrative Assistant
University of Wisconsin–Madison —Madison, WI
- From $24 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Retirement plan

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Marketing Operations Assistant

Full Compass Systems LTD -
Madison, WI

Quick Apply

Job Details

2 days ago

Benefits

Disability insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Volunteer time off

Qualifications

Spreadsheets
Employee relationship building
Technical Proficiency

Full Job Description

Description:

Love what you do. Support the pros behind the shows!

Full Compass Systems is a family-owned business with nearly 50 years of building strong relationships with both employees and customers. We are a one-stop shop for audio, video, lighting, and musical equipment, serving organizations of all sizes, from Fortune 100 companies to local startups and everything in between.

We offer a comprehensive benefits package, including:

Potential for a hybrid schedule
On-site restaurant
Volunteer Time Off
Paid Time Off
Health, Dental, and Vision Insurance
Life Insurance
Disability Insurance
401(k)

The Marketing Operations Assistant provides administrative and production support to the Marketing Operations team, helping ensure the successful execution of cooperative marketing campaigns and departmental initiatives. Reporting to the Director of Marketing Operations, this role is responsible for coordinating campaign workflows, creating and distributing insertion orders, coordinating proofing processes, maintaining tracking documentation, and supporting cross-functional communication. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while meeting deadlines in a fast-paced environment.

Essential Job Functions

Create, distribute, and route marketing campaign Insertion Orders (IOs), ensuring signed documentation is received and filed appropriately.
Populate and maintain External Ads placements within internal and external tracking systems.
Coordinate the proofing process by distributing campaign materials, including email campaigns, website promotions, and landing pages, to stakeholders for review and approval.
Collaborate with Category Managers to obtain featured products and related information for upcoming marketing content.
Collect and maintain Proof of Performance documentation for external advertising placements and update tracking records accordingly.
Maintain and update the Marketing team's shared calendar, ensuring visibility of key deadlines and campaign schedules.
Collect, sort, and distribute incoming company mail.
Follow established department processes and workflows while seeking clarification when needed.
Build and maintain positive working relationships with internal departments and external vendor partners.
Provide administrative and operational support to Marketing Operations team members as needed.
Perform additional duties and special projects as assigned.

Requirements:

Required Education, Experience, and Qualifications

Associate degree in marketing, communications, business, or a related field, or an equivalent combination of education and experience.
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and meet deadlines in a deadline-driven environment.

Preferred Education, Experience, and Qualifications

Bachelor's degree in Marketing, Communications, Business, or a related field.
Experience in an administrative support, marketing support, customer service, office operations, retail, or related role.
Experience using workflow, project management, or reporting tools such as Smartsheet, QuickBase, or similar platforms.

Competencies

Strong administrative and organizational capabilities.
Ability to learn new systems, processes, and technologies quickly.
Professional and effective communication skills with both internal and external stakeholders.
Ability to prioritize competing responsibilities while maintaining a high level of accuracy.
Collaborative mindset with a strong customer service orientation.
Self-motivated with the ability to work independently and as part of a team.

Quick Apply

Refine Your Search

administrative assistant jobs in madison wi

Marketing Operations Assistant

Executive Administrative Assistant

Office Administrative Assistant

Executive Administrative Assistant

Executive Assistant- Enterprise People Services Executive Team (Primarily Office)

Office Assistant - Clinical Labs

Administrative Assistant

Administrative Business Partner II, Planet

Administrative Assistant

Administrative Assistant

Administrative Assistant - Dept of Surgery

Administrative Operations Assistant - Security Services

Administrative Assistant

Administrative Assistant - Research Core

Full Time Administrative Assistant

Administrative Assistant

Administrative Assistant

Clerk Typist Senior (10-month) - Hamilton - 1.0 FTE - 26-27 SY

Receptionist

THRIVE Administrative Assistant

I want to receive the latest job alert for administrative assistant in madison wi

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