Top 235 Clerical assistant Jobs in Madison Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
Quick Apply
14d
Salon Coordinator & Closing Crew — Dog Lovers Welcome!
Serenity Pet Spa —Madison, WI
- $15.00 - $27.19 an hour
- Part-time
- In-person
- Ability to stand for extended periods
- Entry level
- Dental insurance
- 401(k)
Quick Apply
Junior Personal Assistant
Confidential —Madison, WI
- $44,000 - $52,000 a year
- Overtime
- Hybrid work
- In-person
- Leadership
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Body Shop Administrative Assistant
BERGSTROM MADISON CHEVROLET —Madison, WI
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
Quick Apply
Front Desk Receptionist
Dean Dental Group —Madison, WI
- From $16 an hour
- Full-time
- Customer service
- Medical office experience
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
1d
Part-Time Administrative Assistant
Madison Aluminum Products —Madison, WI
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Data entry
Quick Apply
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Human Resources Assistant
Everlight Solar —Madison, WI
- $30,000 - $40,000 a year
- Full-time
- Remote
- Background check
- 18 years or older
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Customer Service Professional
RAE Staffing —Madison, WI
- $25.42 - $30.34 an hour
- Full-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Paid training
- Health insurance
Quick Apply
Office Admin- Part Time
Topgolf —Monona, WI
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Office Assistant/Receptionist
Shopko Optical —Madison, WI
- Weekends as needed
- Computer literacy
- High school diploma or GED
- Travel
- Health insurance
- On-the-job training
Quick Apply
Office Admin
Topgolf —Monona, WI
- Full-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Administrative Assistant
JustDane —Madison, WI
- $20 an hour
- Part-time
- ServSafe
- Customer service
- Sanitation
- Paid holidays
- Paid time off
Quick Apply
12d
Patient Scheduling Coordinator - Diagnostic & Therapy Center
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Part-time
- Hybrid work
- High school diploma or GED
- Children
- Business Administration
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
7d
Clinic Administrative Assistant
Fresenius Medical Care —Fitchburg, WI
- Full-time
- Office
- High school diploma or GED
- Analysis skills
Clinical Administrative Assistant
Fresenius Medical Care —Madison, WI
- Full-time
- Inventory management
- Office
- Databases
Veterinary Receptionist / Client Service Representative
Underdog Pet Rescue of Wisconsin, Inc. —Madison, WI
- $16 - $21 an hour
- Part-time
- Clinic experience
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
8d
Unit Secretary - PRN Days
Select Specialty Hospital - Madison —Madison, WI
- Up to $24 an hour
- PRN
- Inpatient
- High school diploma or GED
- Critical & Intensive Care
- Opportunities for advancement
Administrative Assistant
Nakoma Golf Club Inc —Madison, WI
- $20 an hour
- Part-time
- Computer literacy
- No experience needed
- Administrative experience
Quick Apply

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Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
14 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

clerical assistant jobs in madison wi

Staffing Scheduling Coordinator

Salon Coordinator & Closing Crew — Dog Lovers Welcome!

Junior Personal Assistant

Body Shop Administrative Assistant

Front Desk Receptionist

Part-Time Administrative Assistant

Administrative Assistant

Human Resources Assistant

Customer Service Professional

Office Admin- Part Time

Office Assistant/Receptionist

Office Admin

Administrative Assistant

Patient Scheduling Coordinator - Diagnostic & Therapy Center

Administrative Assistant

Clinic Administrative Assistant

Clinical Administrative Assistant

Veterinary Receptionist / Client Service Representative

Unit Secretary - PRN Days

Administrative Assistant

I want to receive the latest job alert for clerical assistant in madison wi

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