Top 30 File clerk Jobs in Maine

Deputy Town Clerk
Town of Southwest Harbor —Southwest Harbor, ME
- $25.31 - $26.58 an hour
- Overtime
- Word processing
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
2d
Firearm Records Clerk
Kittery Trading Post —Kittery, ME
- $17 - $19 an hour
- Part-time
- Background check
- Microsoft Excel
- Customer service
- Employee discount
Quick Apply
Probate Clerk
Androscoggin County —Auburn, ME
- $19.35 - $23.79 an hour
- Full-time
- Word processing
- Adults
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Records Management Specialist
Assistance Plus —Benton, ME
- $20 - $22 an hour
- Full-time
- 18 years or older
- HIPAA
- Office
- Paid holidays
- Disability insurance
Medical Records Clerk
CFG HEALTH SYSTEM LLC —Portland, ME
- Part-time
- HIPAA
- English
- High school diploma or GED
Quick Apply
Assistant Clerk (#684)
State of Maine Judicial Branch —Lewiston, ME
- $22.21 - $30.13 an hour
- Online Application
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
Assistant Clerk (#081)
State of Maine Judicial Branch —Auburn, ME
- $22.21 - $30.13 an hour
- Online Application
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
13d
Registration Clerk | Full-Time
Millinocket Regional Hospital —Millinocket, ME
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Paid time off
Assistant Clerk (#149)
State of Maine Judicial Branch —Biddeford, ME
- $22.21 - $30.13 an hour
- Online Application
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
13d
Assistant Clerk (#220)
State of Maine Judicial Branch —Portland, ME
- $22.21 - $30.13 an hour
- Online Application
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
Assistant Town Clerk - Part Time
Town of Kittery —Kittery, ME
- $29.19 an hour
- Part-time
- Microsoft Excel
- Office
- Windows
- Employee assistance program
Quick Apply
13h
FIREARMS RECORDS CLERK
Kittery Trading Post —Kittery, ME
- Part-time
- Serving
- Inventory control
- Merchandising
Office Assistant II
State of Maine —Augusta, ME
- $16.07 - $22.25 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
6d
Data Entry Specialist
UNITY ENVIRONMENTAL UNIVERSITY —New Gloucester, ME
- $23 an hour
- Extended hours
- Word processing
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Office Assistant
Ron Bragg Carpentry Inc. —Holden, ME
- $18 - $21 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Town Office Deputy Clerk - Part Time
Town of Albion Maine —Albion, ME
- $19.25 an hour
- Part-time
- Background check
- Customer service
- Office
Quick Apply
Records Specialist I
Calista Brice —Portland, ME
- Email
- Background check
- Microsoft Access
- Microsoft Outlook
- Health savings account
- AD&D insurance
Health Inspection Licensing Clerk
State of Maine —Augusta, ME
- $17.69 - $25.47 an hour
- Online Application
- Research
- Mid-level
- Office
- Paid parental leave
- Paid holidays
9h
Part Time Registration Clerk
Maine Trailer Inc. —Hampden, ME
- From $18 an hour
- Part-time
- Office
- High school diploma or GED
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Payroll Clerk
Costco Wholesale Corporation —Scarborough, ME
- OSHA
- Entry level
- AD&D insurance
- Employee stock purchase plan

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file clerk jobs near maine

Deputy Town Clerk

Town of Southwest Harbor -
Southwest Harbor, ME

Quick Apply

Job Details

Full-time
$25.31 - $26.58 an hour
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Cash amount verification
Word processing
Employee relationship building
English
Administrative experience
High school diploma or GED
Math
Data entry
Clerical experience
Grammar Experience

Full Job Description

Job Description

Deputy Town Clerk

Position: Regular Full Time Employee

Hours: 40 hours per week. If authorized, occasional overtime may be required.

Classification: Hourly, not exempt from overtime

General Responsibilities:

This is responsible administrative and fiscal work in the preparation of Town records and in the collection and handling of Town funds. Employee is responsible for the preparation and maintenance of official documents, assisting with elections, issuing various licenses and permits, recording various documents, preparing reports, collecting, and recording Town funds, and maintaining the Town website.

Employee is the primary point of customer contact, working the front counter to receive payments and sell licenses of numerous kinds, answering the phone. Employee assists the Town Clerk as needed, maintains the Town website, and performs related clerical tasks as directed.

Employee performs the legally required duties of the statutory offices of Deputy Town Clerk, Deputy Treasurer, Deputy Tax Collector, Deputy Bureau of Motor Vehicle Agent, Deputy Hunting and Fishing License/Registration Agent and Deputy Registrar of Voters.

Work must be performed in accordance with applicable laws and following generally accepted accounting practices with a moderate degree of supervision from the Town Clerk. Work is reviewed through observation, verification, internal audit, and fiscal audit.

Specific Responsibilities:

Waits on customers at the front counter.
Receives real estate tax, personal property tax, harbor fee and other payments.
Processes and issues a variety of licenses, registrations and permits.
Answers inquiries on tax bill status.
Performs daily cash drawer reconciliation.
Serves as the Deputy Town Clerk
Certifies vital records.
Administers oaths of office to elected officials and maintains records.
Assists in the voting process as Deputy Voter Registrar.
Assumes the duties and responsibilities of the Town Clerk in the absence of the Town Clerk.
Assists in preparation of lien discharges, 30-day notices, tax liens and foreclosure notices.
Serves as a Deputy Motor Vehicle Agent
Registers motor vehicles.
Maintains Town website, keeping minutes, documents, and contact information up to date.
Writes and posts public notices on the Town website, bulletin board, etc.
Maintains paper and computer files and filing cabinets.
Answers phone and takes messages.
Occasionally writes the minutes of Town committees.
Performs computer data entry tasks as assigned.
Retrieves daily mail and distributes mail into appropriate department boxes.
Performs Notary Public duties.
Orders and maintains adequate inventory of office supplies.
Performs related duties from time to time as may be directed by the Town Clerk or Town Manager.

Supervision Received:

Employee reports directly to the Town Clerk.

Supervision Exercised:

The Deputy Town Clerk supervises no employees.

Desired Minimum Qualifications:

Knowledge, Skills, and Abilities:

Knowledge of English composition, spelling, grammar, and business mathematics.
Considerable skill in the use of an adding machine.
Considerable skill with computers and other technology, including but not limited to copy machines, word processing, website management, and special use software programs.
Ability to rapidly acquire considerable knowledge of administrative, operational, and procedural regulations and practices.
Ability to be certified for registrations/licensing by the Maine Departments of Motor Vehicles, Inland Fisheries (MOSES), Secretary of State (Vital Records and Voter Registrations) and to be appointed as a Notary Public.
Ability to be bonded for faithful performance of duty.
Ability to establish and maintain effective relationships with fellow workers and the public.

Education and Experience:

Graduation from high school or possession of a G.E.D certificate
Two years of work experience in an office environment.
Considerable experience working with and accounting for cash.

Physical Demands:

Visual acuity sufficient to read documents and computer screens.
Manual dexterity to write and manipulate computer peripherals for much of the workday.
Aural ability to sufficiently communicate in person and on the telephone.
Physical ability to lift packages up to 10 pounds.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the Town and employee and is subject to change by the Town as the needs of the Town and requirements of the job change.

~ The Town of Southwest Harbor Is an Equal Opportunity Employer ~

Job Type: Full-time

Pay: $25.31 - $26.58 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

office work: 2 years (Preferred)

Shift availability:

Day Shift (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

file clerk jobs in maine

Deputy Town Clerk

Firearm Records Clerk

Probate Clerk

Records Management Specialist

Medical Records Clerk

Assistant Clerk (#684)

Assistant Clerk (#081)

Registration Clerk | Full-Time

Assistant Clerk (#149)

Assistant Clerk (#220)

Assistant Town Clerk - Part Time

FIREARMS RECORDS CLERK

Office Assistant II

Data Entry Specialist

Office Assistant

Town Office Deputy Clerk - Part Time

Records Specialist I

Health Inspection Licensing Clerk

Part Time Registration Clerk

Payroll Clerk

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