Top 251 Office manager Jobs in Maynard, Ma

Office Manager Full Time
Aieres Group —Burlington, MA
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
LN Concerts, Office Manager
Live Nation —Cambridge, MA
- $32.90 - $41.16 an hour
- Full-time
- Inventory management
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
2d
Clinic Office Manager
Holistic Well —Natick, MA
- $63,000 - $83,000 a year
- Full-time
- Hybrid work
- Inventory management
- HIPAA
- Mid-level
- Continuing education credits
- Health savings account
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2d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
3d
Visits Coordinator - Admission Office
Groton School —Groton, MA
- $60,000 - $67,000 a year
- Email
- School experience
- Google Workspace
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Office Coordinator
Dermatology Associates of Concord —Concord, MA
- High school diploma or GED
- Clinic
- 1 year
Quick Apply
Office Manager / Bookkeeper
BINA Farm Center —Sudbury, MA
- From $50,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
Quick Apply
6d
Administrative Manager
Community Foundation of North Central Massachusetts —Fitchburg, MA
- $65,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Regional Manager
My Dental —Watertown, MA
- $25 - $30 an hour
- Weekends as needed
- Bilingual
- Spanish
- Dental office
- Dental insurance
- Paid time off
Quick Apply
Dental Front Office Coordinator
Wayland Dental —Wayland, MA
- $24 - $28 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Business Manager
Company Name Withheld - Confidential —Worcester, MA
- $85,000 - $95,000 a year
- Full-time
- Customer service
- Mid-level
- Office
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Operations and Member Success Coordinator
Labshares —Newton, MA
- $55,000 - $65,000 a year
- Full-time
- Background check
- Inventory management
- No experience needed
- Health insurance
- 401(k)
Quick Apply
1d
Warehouse Associate/Office Services Coordinator
UG2 LLC —Bedford, MA
- $20 - $24 an hour
- Microsoft Word
- Oracle
- Heavy lifting
Quick Apply
Business Office Manager
Bostonian Skilled Nursing Home & Rehabilitation —Boston, MA
- $26 - $39 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
17h
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
4d
Senior Long-Term Care Medical Billing and Office Coordinator
Jewish Healthcare Center —Worcester, MA
- $35 - $40 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Accounting & Office Manager
Turn Cycle Solutions —Nashua, NH
- $70,000 - $75,000 a year
- Full-time
- Office
- Residential
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
4d
Office Manager/Bookkeeper
Tsunami, Inc —Winthrop, MA
- $30 - $35 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid time off
Quick Apply
4d
Dental Patient Coordinator (Previous Dental Office Experience Required)
Ace Dental Boston West Roxbury —West Roxbury, MA
- $30 - $32 an hour
- Full-time
- Dental office
- HIPAA
- In-person
- Free parking
- Health insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Massachusetts
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English

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office manager jobs near maynard, ma

Office Manager Full Time

Aieres Group -
Burlington, MA

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Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid holidays
Paid time off
Vision insurance

Qualifications

Customer communication

Full Job Description

About Us

Aieres Finishes and Aieres Millwork are commercial construction subcontracting companies specializing in painting, finish carpentry, and cabinetry for multifamily residential and mixed-use projects across New England. Our portfolio spans 100–500 unit apartment and condominium communities, and we are committed to delivering high-quality craftsmanship and seamless project execution for our general contractor and developer partners.

Position Summary

We are seeking a highly organized, proactive Office Manager to serve as the operational backbone of our corporate office. This role is the connective tissue between our executive team, project management staff, finance team, & external partners. The ideal candidate is detail-oriented, discreet, and thrives in a fast-paced construction environment where priorities shift and follow-through is non-negotiable.

Key Responsibilities

Administrative & Executive Support

Manage and coordinate scheduling for meetings, appointments, and conference calls across executive and senior management staff
Coordinate interviews for executive-level hiring in collaboration with the Executive Assistant, including scheduling, candidate communications, and logistics
Provide notary stamp services on financial documents, contracts, and other materials requiring notarization
Perform printing, scanning, copying, and document preparation for staff as needed
Manage general office operations including supply ordering, vendor coordination, and maintaining a professional work environment

Submittal Sample Procurement & Coordination

Source, order, and procure material submittal samples on behalf of project management and estimating teams
Manage the full sample facilitation process including paint draw-downs, wall coverings, trims, mouldings, flooring samples, and other finish materials required for project submittals
Coordinate sample approvals with GC contacts, track submission status, and maintain organized sample libraries
Work with suppliers, manufacturers, and reps to ensure timely delivery of samples and submittal documentation
Log and track all active submittals to ensure project deadlines are met

Document Control - Corporate & Project-Level

Maintain and manage corporate document control systems, including contracts, executed agreements, insurance certificates, and compliance records
Organize and maintain project-specific documentation including subcontracts, change orders, RFIs, submittals, and correspondence in structured filing systems
Ensure document version control is enforced and that the most current documents are accessible to the appropriate team members
Develop and maintain naming conventions, folder structures, and archiving protocols across digital and physical filing systems
Support project managers in retrieving, organizing, and distributing project documentation as needed

Accounts Payable & Accounts Receivable Support

Assist the finance team with subcontractor payment processing based on approved payment authorizations, including cutting checks, coordinating check pickup or delivery, managing mailing logistics, and facilitating ACH payment setups
Maintain organized records of outgoing payments, remittance documentation, and payment confirmations in coordination with the CFO and accounting staff
Support accounts receivable by coordinating check pickup from clients and general contractors on behalf of the finance team
Assist with client outreach as directed by the finance team to follow up on outstanding invoices, payment status, and remittance information
Receive, log, and file incoming payment receipts, remittance advices, and related financial correspondence in both digital and physical filing systems
Serve as a liaison between the finance team and external parties (clients, GCs, subcontractors) for routine payment coordination and communication

Insurance & Compliance Coordination

Facilitate incoming and outgoing insurance requests, including certificates of insurance (COIs), additional insured endorsements, and waivers
Coordinate with the company's insurance broker and legal contacts to fulfill GC and owner insurance requirements on active projects
Track insurance certificate expirations and renewals for both company policies and subcontractor compliance
Maintain an organized insurance log and ensure timely responses to insurance requests from project stakeholders

Qualifications

3+ years of experience in an office management, administrative, or project coordination role, preferably in construction, real estate development, or a related field
Active Notary Public certification in the Commonwealth of Massachusetts (or willingness to obtain upon hire)
Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with Smartsheet, Procore, Sage, or similar construction management platforms a plus
Strong organizational skills with the ability to manage multiple priorities and competing deadlines simultaneously
Excellent written and verbal communication skills; able to interface professionally with GCs, owners, vendors, and internal staff
Demonstrated experience with document control and records management in a professional setting
Familiarity with construction submittal processes, material samples, or trade contractor operations is highly desirable
Discretion and sound judgment when handling sensitive financial, legal, and HR-related documents

Compensation & Benefits

Competitive salary commensurate with experience
Health, dental, and vision insurance
Paid time off and company holidays
Professional development support
Collaborative, growth-oriented team environment

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Refine Your Search

office manager jobs in maynard, ma

Office Manager Full Time

LN Concerts, Office Manager

Clinic Office Manager

Office & Facilities Coordinator - Pay starting at $29.45/hr

Visits Coordinator - Admission Office

Front Desk Office Coordinator

Office Manager / Bookkeeper

Administrative Manager

Office Manager/Regional Manager

Dental Front Office Coordinator

Business Manager

Operations and Member Success Coordinator

Warehouse Associate/Office Services Coordinator

Business Office Manager

Office Coordinator

Senior Long-Term Care Medical Billing and Office Coordinator

Accounting & Office Manager

Office Manager/Bookkeeper

Dental Patient Coordinator (Previous Dental Office Experience Required)

Military Service - U.S. Air National Guard, Administration

I want to receive the latest job alert for office manager in maynard, ma

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