Top 7 Estate operations /executive assistant Jobs in Mccandless Pa

Real Estate Operations /Executive Assistant
ASC —Wexford, PA
- $50,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Opportunities for advancement
Quick Apply
8d
Office Manager/Administrative Assistant
Berkshire Hathaway HomeServices The Preferred Realty —Allison Park, PA
- $11 - $25 an hour
- Full-time
- Word processing
- Computer literacy
- No experience needed
- Health insurance
- Dental insurance
Quick Apply
8d
Recruitment Manager
Allegheny County Pennsylvania —Allegheny County, PA
- $93,000 - $117,000 a year
- Online Application
- Background check
- Office
- Bachelor's degree
Medical Secretary
Allegheny County Pennsylvania —Allegheny County, PA
- $20 an hour
- Online Application
- Background check
- Administrative experience
- High school diploma or GED
Tenant Services Coordinator
Transwestern Commercial Services, L.L.C. —Canonsburg, PA
- Weekends as needed
- Microsoft Word
- Hospitality
- Microsoft Outlook
Quick Apply
10d

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Real Estate Operations /Executive Assistant

ASC
Wexford, PA

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
8 days ago

Benefits

Opportunities for advancement

Qualifications

Customer communication
Teamwork
Tooling
Filing
Digital marketing tools
Mortgage industry
High school diploma or GED
Real Estate License
AI-driven automation
Marketing operations
Time management

Full Job Description

We are a growing, fast-paced real estate organization seeking a highly motivated and tech-savvy professional to become an essential part of our leadership team. This role is ideal for someone with real estate industry experience who thrives in operations, enjoys solving problems, embraces technology and AI, and wants to grow into a long-term leadership position within the company.

This is not a traditional assistant role. We are looking for someone who can help run and organize the business, support executive leadership, improve systems and processes, strengthen our marketing presence, and help drive operational excellence across the company.

The ideal candidate is proactive, organized, creative, detail-oriented, and confident managing multiple priorities in a dynamic environment. If you are someone who enjoys wearing multiple hats, taking ownership, and being a key contributor to a growing business, we would love to meet you.

Position Overview
The Real Estate Operations & Executive Coordinator serves as a central point of coordination for business operations, executive support, marketing initiatives, client engagement, and office management. This individual will work closely with leadership to ensure the organization operates efficiently while supporting growth initiatives, technology integration, and overall team success.
This position requires someone who understands the real estate industry, communicates professionally, adapts quickly, and is excited about modern business tools including AI, automation, digital marketing, and CRM systems.

Key Responsibilities
Executive & Business Operations Support

Provide high-level operational and administrative support to company leadership
Help manage daily business operations, workflows, schedules, and communications
Coordinate projects, deadlines, and priorities to ensure smooth business execution
Identify operational inefficiencies and implement solutions to improve productivity
Assist in managing office systems, vendor relationships, and internal procedures
Support strategic initiatives and special projects as assigned

Real Estate Operations Coordination

Assist with transaction coordination and client communication throughout the buying and selling process
Coordinate with agents, lenders, title companies, inspectors, contractors, and vendors
Maintain accurate records, databases, CRM systems, and transaction files
Ensure compliance with company procedures and real estate documentation standards
Support listing preparation, marketing coordination, and property-related administrative tasks

Marketing and Brand Management:

Create, manage, and schedule engaging content across social media and digital platforms
Assist with marketing campaigns, branding initiatives, email marketing, and promotional efforts
Capture content from company events, listings, and community involvement
Monitor marketing analytics and engagement performance to improve visibility and reach
Help maintain a strong, professional, and consistent brand presence

Technology and AI Integration:

Stay current with emerging technology, AI tools, and digital trends
Help implement AI-driven systems and automation to improve operational efficiency
Support CRM optimization, workflow automation, and digital communication systems
Recommend innovative solutions that enhance productivity and client experience

Office and Team Coordination:

Help maintain a professional, organized, and efficient office environment
Serve as a key communication point between leadership, team members, vendors, and clients
Support onboarding and coordination of team processes and procedures
Assist with event coordination, meetings, and company initiatives

Required Qualifications:

Previous experience in real estate, mortgage, title, transaction coordination, or related industry
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication abilities
Professional demeanor with strong interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Comfortable using technology, social media platforms, and digital business tools
Strong attention to detail and problem-solving skills
Self-motivated with a proactive and growth-oriented mindset

Preferred Qualifications:

Active real estate license or willingness to obtain one after hiring
Experience with CRM systems such as Top Producer, Follow Up Boss, Engage, or similar platforms
Experience with social media marketing, branding, or content creation
Familiarity with AI tools, automation systems, and digital workflow management
Previous executive support or operations management experience
Associate degree or higher preferred

What we offer:

Competitive salary with growth potential
Opportunity for long-term advancement within the company
Direct exposure to leadership and business operations
Hands-on experience in real estate operations, marketing, AI integration, and business development
Collaborative, entrepreneurial, and growth-focused environment
Opportunity to grow into a licensed real estate professional and future leadership role

Ideal Candidate Profile:

Takes initiative without needing constant direction
Enjoys organizing systems and solving problems
Understands the pace and demands of the real estate industry
Is excited about technology, AI, and business innovation
Can confidently manage both operational and creative responsibilities
Wants more than “just a job” and is looking for a long-term career opportunity with growth potential

Pay: $50,000.00 - $60,000.00 per year

Application Question(s):

Do you currently hold a Real Estate License? If not, are you willing to obtain one after being hired?
Do you have any experience with CRM systems?
Are you familiar with AI tools, automation systems and digital workflow management?

Education:

High school or equivalent (Required)

Experience:

Real Estate : 1 year (Required)
Mortgage and Title: 1 year (Required)
AI: 1 year (Required)

Ability to Commute:

Wexford, PA 15090 (Required)

Work Location: In person

Quick Apply

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estate operations /executive assistant jobs in mccandless pa

Real Estate Operations /Executive Assistant

Office Manager/Administrative Assistant

Recruitment Manager

Medical Secretary

Tenant Services Coordinator

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