Top 21 Payable coordinator Jobs in Media, Pa

Operations & Administrative Coordinator | In-Office
Visionary Brands, Inc. —West Berlin, NJ
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Office
- Analysis skills
- University
- Paid holidays
- Health insurance
AP Coordinator
NORTHEAST TREATMENT CENTERS INC —Philadelphia, PA
- $55,000 - $60,000 a year
- High school diploma or GED
- Math
- Computer skills
Quick Apply
Accounts Payable Coordinator
Pennrose —Philadelphia, PA
- $27 - $29 an hour
- Full-time
- Customer service
- Mid-level
- Office
Office Coordinator
Spinoso Real Estate Gro —Springfield, PA
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Accounts Payable Coordinator
Holy Family University —Philadelphia, PA
- Full-time
- Customer service
- 5 years
- Research
- 403(b) matching
- Commuter assistance
9d
IT Business Coordinator
Chester County of Pennsylvania —West Chester, PA
- $34.04 an hour
- Full-time
- Microsoft Access
- Microsoft Outlook
- Customer service
Operations and Finance Coordinator
Philadelphia Green Capital Corp. —Philadelphia, PA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Retirement plan
Quick Apply
Executive Team Coord I-Administration OB GYN
Nemours —Wilmington, DE
- Full-time
- Research
- Office
- 3 years
Administrative Coord - Care Coordination
Cooper University Hospital —Camden, NJ
- $23 - $37 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
2d
Accounts Payable Coordinator
NFI Industries —Camden, NJ
- $21.97 - $29.29 an hour
- Extended hours
- Customer service
- Office
- Analysis skills
- Wellness program
- Paid parental leave
Quick Apply
10d
Part Time Accounting and Job Costing Coordinator
Floor Coverings International —Cherry Hill, NJ
- $24 - $27 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
11d
Administrative Coordinator
Fujitec America —Moorestown, NJ
- Full-time
- Mid-level
- US work authorization
- Communication skills
- Paid time off
Quick Apply
7d
Office Coordinator (Temporary)
Catholic Cemeteries of the Diocese of Wilmington —Wilmington, DE
- $26 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
Quick Apply
1d
Office Coordinator
Mentor Community Services —Jenkintown, PA
- $20.34 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
8d
Reception/ Appointment Coordinator
Jeff D'Ambrosio Volkswagen —Downingtown, PA
- $18 - $20 an hour
- Part-time
- Clean driving record
- Dealership
- Driver's License
Quick Apply
Administrative Services Coordinator (Human Resources) - Arden Courts Warminster
Arden Courts —Hatboro, PA
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
9d
Office Coordinator (Korean Bilingual)
DHD Consulting —North Wales, PA
- Up to $65,000 a year
- Full-time
- Customer service
- Computer literacy
- Writing skills
Quick Apply
8d

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Operations & Administrative Coordinator | In-Office

Visionary Brands, Inc.
West Berlin, NJ

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Financial records management
Financial record maintenance
QuickBooks
Data entry
File organization

Full Job Description

Visionary Brands is a family-owned eCommerce company specializing in aftermarket automotive accessories, with over 20 years in business. Our close-knit team of approximately 20 employees supports several well-known automotive brands, including LEDGlow, GlowShift, and MaxTow.

We're seeking a dependable, highly organized Operations & Administrative Coordinator to support our day-to-day business operations, working directly with our CEO. This is a full-time, in-office position based in West Berlin, NJ, that combines operational support, bookkeeping, administrative coordination, and event planning — from entering daily sales and maintaining organized digital records to coordinating projects in Basecamp, preparing employee documentation, and planning company events. Because we're a small team, you'll wear many hats, contribute across multiple areas of the business, and have the opportunity to make a meaningful impact as business needs evolve.

This role is ideal for someone who enjoys bringing order to busy days, takes pride in accuracy and organization, and thrives in a collaborative, fast-paced office environment.

Key Responsibilities

Projects & Administration

Coordinate day-to-day office operations, including visitor schedules, company calendars, outgoing mail and checks, and occasional errands
Provide administrative support to leadership by drafting correspondence, proofreading documents, and preparing meeting materials
Coordinate our project sprint process in Basecamp — entering assigned projects, collecting status updates from team members, maintaining completion metrics, and distributing sprint status confirmations
Attend meetings, take minutes, and distribute recaps with action items
Order and maintain office supplies, snacks, and refreshments

Financial Recordkeeping

Enter daily sales summaries from each of our sales platforms into QuickBooks Enterprise
Manage weekly accounts payable, including ACH payments and check preparation for multiple business entities
Review employee time records, prepare payroll information, and coordinate bi-weekly payroll processing
Download and organize sales tax reports, filings, and supporting documentation
Scan and digitize printed receipts, including those for affiliated rental businesses
Maintain the company's digital filing system, keeping records accurate, organized, and easy to find
Coordinate inbound international shipments with our customs broker, tracking delivery dates and maintaining shipment records

People & Events

Assist with recruiting and onboarding — job postings, interview scheduling, reference checks, and new hire documentation
Prepare and finalize HR documentation, including performance reviews formatted from manager notes, employment letters, policy updates, and employee communications
Plan and coordinate company-wide events — including Bring Your Child to Work Day, Employee Appreciation Day, the Holiday Party, and Cyber Monday Meals — handling all vendor coordination, catering, invitations, RSVPs, and logistics
Coordinate employee recognition and milestone celebrations, including birthdays, employment milestones, and baby showers

Qualifications

3+ years of experience in office administration, operations coordination, bookkeeping support, executive assistance, or a similar role
Comfortable working in QuickBooks Enterprise Desktop for bookkeeping, accounts payable, and financial recordkeeping
Proficient in Google Workspace (Gmail, Sheets, Docs, Drive, and Calendar)
Excellent organizational skills and follow-through — you keep a lot of moving pieces on track without dropping the ball
Strong written communication skills for recaps, correspondence, and employee communications
High level of accuracy with data entry, financial recordkeeping, and digital filing
Self-motivated and dependable, with sound judgment to prioritize competing deadlines, work independently, and know when to seek guidance
Genuine enthusiasm for planning events and creating a positive employee experience
Ability to handle confidential financial and employee information with discretion

Preferred Experience

Experience organizing events, celebrations, or group activities — through work, volunteering, or personal life. We're looking for someone who enjoys planning, sweats the details, and takes pride in creating memorable experiences
Experience with Basecamp or similar project management software
Experience using AI tools to enhance productivity, with the critical thinking and fact-checking to ensure accuracy
Comfortable creating simple flyers, invitations, or presentations in Canva or similar tools

Job Details

Schedule: Monday–Friday, full-time (40 hrs/week), typically 8:00 AM–4:30 PM; occasional flexibility is required for company events
Location: On-site in West Berlin, NJ
Reports to: CEO, Vice President & Director of Operations

Full-Time Benefits

Paid Time Off after 60 days (includes vacation, sick time, and holidays)
Medical, Dental, Vision, and Life Insurance after 60 days
401(k) Plan with Safe Harbor Match
- 100% of the first 3% of salary deferral
- Plus 50% of the next 2

Pre-Employment Requirements

All applicants must be able to pass pre-employment testing, including a background check and drug screening.

Check Out Our Brands

LEDGlow Lighting, LLC - A leader in automotive LED lighting kits, providing customers with unique interior and exterior vehicle lighting styles.

GlowShift Gauges, LLC - Distinctive aftermarket gauges that allow customers to create a custom vehicle look while monitoring critical performance metrics.

MaxTow Performance, LLC - An extension of GlowShift offering innovative aftermarket gauges designed specifically for diesel trucks.

Why Join Visionary Brands

This is an opportunity to work with an established, innovative automotive company that values teamwork, creativity, and the contributions of every employee. As a growing eCommerce business, we offer a fast-paced environment where employees play an important role in the success of our brands and customer experience.

Visionary Brands, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other characteristic protected by law.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

payable coordinator jobs in media, pa

Operations & Administrative Coordinator | In-Office

Administrative Coordinator

AP Coordinator

Accounts Payable Coordinator

Office Coordinator

Accounts Payable Coordinator

IT Business Coordinator

Operations and Finance Coordinator

Executive Team Coord I-Administration OB GYN

Administrative Coord - Care Coordination

Accounts Payable Coordinator

Part Time Accounting and Job Costing Coordinator

Administrative Coordinator

Office Coordinator (Temporary)

Office Coordinator

Reception/ Appointment Coordinator

Administrative Services Coordinator (Human Resources) - Arden Courts Warminster

Office Coordinator (Korean Bilingual)

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