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Accounts Payable Specialist

Gachina Landscape Management -
Menlo Park, CA

Quick Apply

Job Details

Full-time
$75,000 - $90,000 a year
13 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Vendor relationship building
Computer operation
Microsoft Outlook
Phone communication
Computer literacy
Spreadsheets
Internal employee customer service
Telephone systems
Workday

Full Job Description

Job Description: Account Payable Specialist

Classification: Full-Time, Exempt

Salary Range: Salary information upon request

Schedule: M-F 7:00am to 4:00pm and/or vary on business needs.

Reports To: Accounting Supervisor

Reporting Location: 1130 O’Brien Dr. Menlo Park CA 94025

Summary: Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.

Company Priorities:

Develop and Maintain a Strong Team
Gachina Customer Service Standards
Gachina Quality Standards

Primary Responsibilities:

Audit Aspire purchase receipts.
Receive and review overhead/Corporate departments' purchase orders.
Verify invoices and assign expense accounts.
Follow up on missing purchase orders for the vendor bills.
Process vendor payments (ACH/checks/online payment).
Vendor account statements reconciliation.
Cost allocation reporting for Fueling and Wireless Vendors.
Manage corporate credit cards for authorized users.
Perform accounting-related tasks as assigned.

Specific Responsibilities:

Purchase Order
- Review and receive purchase orders.
- Review and Approve employee expense/reimbursement.
- Monitoring PO and Employee Expense record
- Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
- Review records for accuracy of expense accounts assignment (Branch/Department/Service)
Process vendor payments via ACH/Checks/Online payment on schedule.
Reconcile monthly vendor statements.
Resolve discrepancies on invoices and statements.
File and maintain paid vendor bills.
Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
Setup Expense Categories
Monthly bank statement reconciliation
GL accounts reconciliation
Year-end 1099 forms preparation and filing
Support month-end close
Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.

Page Break

Skills Required:

Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
Ability to manage a large volume of transactions with accuracy.
Strong customer service
Verbal and written communications
A degree in accounting three years of experience is preferred.
Internal and external Customer Interaction
- Professional demeanor and appearance
- Responsive, flexible, positive attitude, initiative, and collaborates with the team.
- Strong problem resolution, prioritize work, and exercise discretion.
- Productive with efficient use of workday and management of workload

Qualifications, Experience, and Additional Compensation:

Required:

Accomplished verbal, written and reading comprehension.
Familiarity and/or proficiency with Telephone/Voicemail Technology and computers – iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)
Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
Organized and self-motivated – schedule work, meet deadlines and associated follow ups.
Lead by example - positive attitude, initiative, team oriented, and strong role model
Communicate priorities, follow-up to ensure quality and hold team members accountable.

Physical Requirements:

Regularly required to use hands and fingers to handle, feel and operate computer, phone, and other tools as needed.

Additional Compensation:

Medical, Dental, Vision, & Life Insurance
401k Plan & Employer Match
Paid Time Off
Gift Time Off
8 Paid Holidays
Appreciation & Development Programs
Team Events
iPhone & Laptop for Business Purposes

Quick Apply

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