Top 704 Administrative secretary Jobs in Mesa, Az

Scheduling Coordinator - Home Care Operations
Visiting Angels —Scottsdale, AZ
- From $48,000 a year
- Full-time
- Office
- Administrative experience
- Home Health
- Health insurance
- Dental insurance
Quick Apply
14d
Personal Assistant and House Manager for HNW Family
Inflection Capital —Scottsdale, AZ
- $75,000 - $125,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
A-Team Solutions —Phoenix, AZ
- From $65,000 a year
- Full-time
- Customer service
- Medical office experience
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
13d
Senior Administrative Assistant
LHH US —Scottsdale, AZ
- $28 - $32 an hour
- Contract
- Mid-level
- Military encouraged
- Organizational skills
- Commuter assistance
- Paid holidays
Quick Apply
Bookkeeper/Administrative Assistant
Via Companies —Mesa, AZ
- $26 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
12d
Front Desk Receptionist for Busy Mesa Senior Center
Aster Aging, Inc —Mesa, AZ
- $16 - $17 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
3d
Office Assistant
Arizona Urban Arborist LLC —Mesa, AZ
- $16 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Work from home
- Flexible schedule
Quick Apply
12d
Administrative - Data Entry
Achieve —Tempe, AZ
- From $15.50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
6d
Administrative Assistant
Arizona State University —Mesa, AZ
- $22 - $24 an hour
- Part-time
- Background check
- Laboratory
- Mid-level
- Travel reimbursement
- Relocation assistance
Front Office Coordinator
Forte Homes —Chandler, AZ
- $24 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
13d
Administrative Assistant- East Mesa, AZ
Busy Bees —Mesa, AZ
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Ecolab Inc. —Chandler, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
7d
Data Clerk-Sequoia Choice Arizona Distance Learning
Sequoia Choice Arizona Distance Learning- Online —Mesa, AZ
- Administrative experience
- High school diploma or GED
- Fingerprint clearance
Quick Apply
Front Desk Administrator
On Q Property Management —Gilbert, AZ
- $17 - $18 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
Receptionist - Administrative Support
Sportex Apparel of Arizona, Inc —Tempe, AZ
- Full-time
- Microsoft Outlook
- Office
- US work authorization
- Opportunities for advancement
Administrative Support Specialist
MPI Unlimited —Gilbert, AZ
- $20 - $24 an hour
- Part-time
- Customer service
- Basic math
- Office
Quick Apply
Administrative Assistant
Amphenol Borisch Technologies —Mesa, AZ
- Full-time
- Mid-level
- Office
- 3 years
- Paid parental leave
- Paid holidays
Quick Apply
Sr Administrative Assistant
Honeywell Aerospace —Phoenix, AZ
- Full-time
- Mid-level
- Office
- Editing
Administrative Assistant-1
Equity LifeStyle Properties —Mesa, AZ
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Staff Assistant I, Phoenix PHX
American Airlines —Phoenix, AZ
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
4d

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Scheduling Coordinator - Home Care Operations

Visiting Angels -
Scottsdale, AZ

Quick Apply

Job Details

Full-time
From $48,000 a year
14 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Teamwork
Administrative experience
Attention to detail
Time management
Office experience

Full Job Description

Scheduling Coordinator (Onsite)
Visiting Angels | Private-Pay Home Care

If you’re someone who thrives on structure, accuracy, and keeping things running exactly as they should, you’ll feel right at home here.

We’re hiring an onsite Scheduling Coordinator who takes pride in building and maintaining a well-organized, fully covered schedule. This role is ideal for someone who values consistency, follows proven processes, and ensures every detail is handled correctly the first time.

This is not a “figure it out as you go” role. It’s about owning the schedule through discipline, organization, and follow-through.

What You’ll Do

Maintain and manage caregiver schedules to ensure all client visits are consistently covered
Proactively monitor schedules and address gaps using established processes
Confirm weekly client schedules to ensure billing accuracy
Verify caregiver schedules for payroll accuracy and completeness
Keep detailed, accurate documentation within scheduling systems (AxisCare or similar)
Communicate schedule updates clearly and professionally with caregivers and clients
Follow structured workflows for call-outs, changes, and coverage needs
Participate in a rotating on-call schedule for after-hours support

You’ll Thrive Here If You:

Prefer structure, routine, and clear expectations over constant change
Are highly detail-oriented and take pride in accuracy
Follow processes consistently and don’t cut corners
Stay organized and on top of multiple moving pieces without missing details
Communicate clearly, professionally, and with purpose
Take ownership of your work and ensure tasks are fully completed, not halfway done
Remain steady and dependable, even when things get busy

What We’re Looking For

Experience in scheduling, coordination, or administrative operations (home care experience strongly preferred)
Strong organizational and time management skills
Ability to follow structured processes and systems consistently
High level of accountability and attention to detail
Comfort working in an office-based, team-oriented environment

What We Offer

Competitive base salary + quarterly performance bonuses
Health, dental, and vision insurance
Paid Time Off (PTO)
Monday–Friday schedule with rotating on-call support
A structured, process-driven environment where your work directly impacts operations

Why This Role Matters

A well-managed schedule means clients receive consistent care, caregivers stay engaged, and operations run efficiently. This role is critical to maintaining that standard every single day.

If you take pride in organization, accuracy, and keeping things running smoothly, this is where you belong.

Apply today.

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

This role requires full ownership of the schedule, including ensuring all shifts are covered and accurate daily. Within a Home Care setting can you provide a specific example of a time you were solely responsible for scheduling outcomes and how you ensured nothing was missed?
Within a Home Care setting describe your direct experience managing schedules with multiple moving parts (e.g., employees, clients, or appointments). Approximately how many individuals or shifts were you responsible for on a daily or weekly basis, and what system or software did you use?
Tell me about a time a scheduling error occurred within a Home Care setting (missed shift, double booking, incorrect assignment, etc.). What happened, how did you fix it, and what did you put in place to prevent it from happening again?
When a last-minute call-out or schedule gap occurs within Home Care, what exact steps do you take to ensure coverage is secured? Please walk through your process from start to finish.

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in mesa, az

Scheduling Coordinator - Home Care Operations

Personal Assistant and House Manager for HNW Family

Administrative Assistant

Senior Administrative Assistant

Bookkeeper/Administrative Assistant

Front Desk Receptionist for Busy Mesa Senior Center

Office Assistant

Administrative - Data Entry

Administrative Assistant

Front Office Coordinator

Administrative Assistant- East Mesa, AZ

Office Administrator

Data Clerk-Sequoia Choice Arizona Distance Learning

Front Desk Administrator

Receptionist - Administrative Support

Administrative Support Specialist

Administrative Assistant

Sr Administrative Assistant

Administrative Assistant-1

Staff Assistant I, Phoenix PHX

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