Top 2018 Facilities assistant Jobs in Mesa, Az

Executive Assistant
Confidential —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Personal Assistant and House Manager for HNW Family
Inflection Capital —Scottsdale, AZ
- $75,000 - $125,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
Dental Front Office Hygiene Coordinator - Private Practice
Parkview Dental —Gilbert, AZ
- Up to $25 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Paid holidays
- Dental insurance
Quick Apply
Executive Assistant - Part-Time
Resilient Health —Phoenix, AZ
- $30 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Research
Assistant Clinic Office Manager
Be Well Family Care —Tempe, AZ
- $24.78 - $31.25 an hour
- Full-time
- Background check
- Spanish
- Primary Care
- Health savings account
- Health insurance
Quick Apply
3d
Airbnb management assistant
DeltaCore Property Services —Mesa, AZ
- $500 a month
- Part-time
- Maintenance
- In-person
- Entry level
- Flexible schedule
Quick Apply
Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply
Executive Assistant
CVS Health —Scottsdale, AZ
- $22.59 - $53.95 an hour
- Full-time
- Remote
- 5 years
- High school diploma or GED
- Fair chance
- Health insurance
- Dental insurance
3d
Project Coordinator/Office Assistant
Craft Homes LLC —Mesa, AZ
- $24.61 - $29.63 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
Quick Apply
2d
Administrative Assistant/ Front Desk Medical Coordinator - Full Time
RestorixHealth —Chandler, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
Assistant, People and Office Operations
TicketManager —Mesa, AZ
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Wolverine Builders Inc —Mesa, AZ
- $75,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Member Service Assistant
Costco Wholesale Corporation —Chandler, AZ
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Executive Assistant
Canyon GBS —Mesa, AZ
- $80,000 - $100,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- 3 years
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
onsemi —Scottsdale, AZ
- $61,065 - $107,065 a year
- Online Application
- 7 years
- Microsoft Excel
- Microsoft Outlook
Operations Assistant
ARIZONA WATER COMPANY —Apache Junction, AZ
- Full-time
- Clean driving record
- Word processing
- Writing skills
15h
Entry Level Support Assistant
Build Culture —Scottsdale, AZ
- $17 - $23 an hour
- Full-time
- Computer literacy
- Office
- Data entry
Quick Apply
3d
Part Time Operations Assistant (Warehouse, Fleet & Facilities)
Advosy —Mesa, AZ
- $20 an hour
- Part-time
- Background check
- Clean driving record
- Heavy lifting
- Mileage reimbursement
- Fuel card
Quick Apply
Office Assistant
Achieve —Tempe, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health savings account
- Health insurance
Quick Apply
3d
Admin - Executive Assistant
Helix Traffic Solutions, LLC —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d

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facilities assistant jobs near mesa, az

Executive Assistant

Confidential
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Qualifications

Executive administrative support
Administrative experience
Data entry
Organizational skills
Front desk
Working as an executive assistant

Full Job Description

Overview

We are seeking a highly experienced Executive Assistant to provide dedicated support to a

senior/high-functioning executive. This role demands the utmost discretion, professionalism, and sound judgment, as you will regularly handle sensitive and confidential information. The ideal candidate is a self-starter: a true go-getter who learns quickly, adapts on the fly, and requires minimal oversight. You'll need to be highly responsive, anticipate needs before they arise, and bring calm, capable energy to a fast-paced environment. Prior experience supporting a C-suite executive or other senior leader is required.

Responsibilities

● Manage and coordinate complex, ever-changing calendars, appointments, and

meetings, exercising sound judgment in prioritization and scheduling decisions on the

executive's behalf.

● Serve as a trusted gatekeeper for communications, handling calls and correspondence

with discretion, professionalism, and excellent judgment regarding confidential matters.

● Prepare, proofread, and edit correspondence, reports, presentations, and other

documents with precision and a high standard of polish.

● Maintain meticulous digital and physical filing systems, ensuring sensitive information is

organized, secure, and easily retrievable.

● Coordinate and execute executive, member, and company events, including venue selection, vendor management, guest communications, logistics, budgeting, and on-site support to ensure a seamless experience.

● Arrange detailed travel logistics, including accommodations, transportation, and

itineraries, often with short notice and changing requirements.

● Support broader office operations as needed, including supplies, equipment, and front-

desk coordination.

● Respond promptly and courteously to inquiries via phone and email, representing the

executive professionally at all times.

● Handle data entry, bookkeeping (QuickBooks or similar), and expense/invoice

management with accuracy.

● Lead or support special projects, meetings, and events while maintaining strict,

ongoing confidentiality.

● Proficiently use Microsoft Office Suite and Google Workspace to keep daily operations

running smoothly.

Ideal Candidate

● Prior experience as an Executive Assistant to senior leadership is required.

● Demonstrated ability to learn quickly, take initiative, and operate independently with

limited direction.

● Exceptional discretion and trustworthiness in handling private and sensitive information.

● Highly responsive, with strong judgment under time pressure and shifting priorities.● Polished communication skills and a proactive, "no task too small" mindset.

Pay: $65,000.00 - $75,000.00 per year

Application Question(s):

Tell me about a time when your executive gave you a vague objective and expected you to figure out the details.

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in mesa, az

Executive Assistant

Personal Assistant and House Manager for HNW Family

Dental Front Office Hygiene Coordinator - Private Practice

Executive Assistant - Part-Time

Assistant Clinic Office Manager

Airbnb management assistant

Office Coordinator

Executive Assistant

Project Coordinator/Office Assistant

Administrative Assistant/ Front Desk Medical Coordinator - Full Time

Assistant, People and Office Operations

Executive Assistant

Member Service Assistant

Executive Assistant

Executive Assistant

Operations Assistant

Entry Level Support Assistant

Part Time Operations Assistant (Warehouse, Fleet & Facilities)

Office Assistant

Admin - Executive Assistant

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