Top 385 Desk assistant Jobs in Miami, Fl

Administrative Assistant
FirstService Residential —Key Biscayne, FL
- $19 - $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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Outreach Coordinator (P/T)
Humane Society of Greater Miami —North Miami Beach, FL
- $18 - $20 an hour
- Part-time
- Spanish
- Clean driving record
- Computer literacy
- Paid holidays
- Health insurance
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Administrative Assistant
Christa DiPaolo Enterprises LLC —Miami Beach, FL
- $30 - $35 an hour
- Part-time
- Bilingual
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
8d
P/T HR Clerical Assistant II
City of Coral Gables —Coral Gables, FL
- $22.81 an hour
- Part-time
- Office
- High school diploma or GED
- Data entry
- Paid jury duty
- Military leave
11h
UMH-Clinic Assistant (U)
University of Miami —Miami, FL
- Full-time
- High school diploma or GED
- Clinic
- Entry level
- Health insurance
- Dental insurance
Clinic Assistant
University of Miami —Doral, FL
- Full-time
- No experience needed
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Medical Office Administrative Assistant
Hispano Medical Center —Miami, FL
- $3,650 - $3,900 a month
- 8 hour shift
- Spanish
- Computer literacy
- English
- Paid training
- Paid holidays
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Clinic Assistant, Imaging Services, Full-Time
University of Miami —Miami, FL
- Weekends as needed
- High school diploma or GED
- Clinic
- Computer skills
- Health insurance
- Dental insurance
Onsite HOA Administrative Assistant (The Elser)
RealManage —Miami, FL
- $22 - $24 an hour
- Extended hours
- Spanish
- Computer literacy
- English
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant / Utility Coordinator
King Construction —Miami, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Customer Service Representative
miami five gallons water —Cutler Bay, FL
- $32 - $42 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
Front Desk Assistant PRN
Miami Surgical Center —Miami, FL
- Part-time
- Computer literacy
- High school diploma or GED
- Computer skills
- Employee assistance program
- 401(k) matching
Quick Apply
Front Desk Agent II
Hilton Miami Downtown —Miami, FL
- $17 an hour
- Weekends as needed
- Basic math
- English
- Hotel
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Customer Service Representative
Nova Telecom Services —Miami, FL
- $27.80 - $32.43 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
Front Desk Associate
Sergios Printing Inc —Miami, FL
- $17 an hour
- Full-time
- Spanish
- English
- Office
- Paid time off
- Employee discount
Quick Apply
Receptionist/Administrative Assistant
Dual Pro Piston LLC —Hialeah, FL
- $23.66 - $28.50 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Administrative experience
- 401(k)
- Employee assistance program
Quick Apply
10d
Front Desk Receptionist
Novoa Dental Associates —Miami, FL
- $18 - $22 an hour
- Weekends as needed
- Spanish
- Dental office
- English
- COVID-19 protective measures
- Health insurance
Quick Apply
13d
Claims Administrative Assistant
Stellar Human Resource Services LLC —Miami, FL
- Full-time
- Office
- Entry level
Quick Apply
Receptionist/Administrative Assistant
BIOCELL ULTRAVITAL —Miami, FL
- $18 - $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Front desk receptionist/Office Assistant
Flamingo Title Services, Inc. —Miami, FL
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
8d

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Administrative Assistant

FirstService Residential -
Key Biscayne, FL

Quick Apply

Job Details

Full-time
$19 - $21 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
Inventory records
5 years
Computer literacy
Filing
Mail distribution
Financial management report preparation
Mid-level
Windows
Administrative experience
Meeting scheduling
Invoice payment processing
Employee attendance management
Database management
Property management bookkeeping
Data management
Financial records management
Driving
Mail management
Desktop applications
Office supply ordering
Payroll
Purchasing
Annual budget preparation
Computer skills

Full Job Description

Description

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Other duties as required.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

Supervisory Responsibilities

No supervisory responsibilities

Additional Information

Schedule: Monday - Wednesday 8:00am - 4:00pm, Thurs & Fri 8:00am-5:00pm

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $19.00 - $21.00 per hour

Disclaimer Statement

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

#INDHOA

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

desk assistant jobs in miami, fl

Administrative Assistant

Outreach Coordinator (P/T)

Administrative Assistant

P/T HR Clerical Assistant II

UMH-Clinic Assistant (U)

Clinic Assistant

Medical Office Administrative Assistant

Clinic Assistant, Imaging Services, Full-Time

Onsite HOA Administrative Assistant (The Elser)

Administrative Assistant / Utility Coordinator

Customer Service Representative

Front Desk Assistant PRN

Front Desk Agent II

Customer Service Representative

Front Desk Associate

Receptionist/Administrative Assistant

Front Desk Receptionist

Claims Administrative Assistant

Receptionist/Administrative Assistant

Front desk receptionist/Office Assistant

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