Top 758 Office assistant Jobs in Miami Lakes, Fl

Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Executive Assistant/ Personal Assistant
Advanced Pharma —Miami, FL
- Up to $60,000 a year
- Full-time
- Hybrid work
- Clean driving record
- 5 years
- Writing skills
Quick Apply
Front Desk Receptionist Flexible Weekends, nights and Holidays
FastCare LLC —Miami Beach, FL
- Up to $17 an hour
- Overtime
- Bilingual
- Spanish
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant - Construction Leadership Team
HV Talent Group —Doral, FL
- $55,000 - $90,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/HR Coordinator
DiaMed Caribbean Inc. —Miami, FL
- $29 - $31 an hour
- Part-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk Receptionist
Pines Aesthetics —Pembroke Pnes, FL
- $20 - $23 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
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Office Secretary
Yes Tech Inc. —Hialeah, FL
- $700 - $900 a week
- Full-time
- Office
- QuickBooks
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Assistant
CEROS FENCE CONTRACTORS —Hialeah, FL
- $20 - $22 an hour
- Part-time
- Spanish
- Computer literacy
- English
Quick Apply
3d
Scheduler / Administrative Assistant
ComForCare Home Health Care - Palm Beach —Miami Lakes, FL
- $37,000 - $40,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)
Vytalyze Minds Corp —Hialeah, FL
- $18 - $23 an hour
- Extended hours
- Spanish
- HIPAA
- English
Quick Apply
Office Administrator/Sales
NWA gt —Miami Lakes, FL
- $15 - $16 an hour
- Part-time
- Microsoft Word
- Background check
- 18 years or older
- Paid time off
Quick Apply
Receptionist
New Window System —Hialeah, FL
- From $15 an hour
- 8 hour shift
- Spanish
- Customer service
- Word processing
- Paid time off
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Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Administrative and Estimating Assistant
UV Fire Protection Systems Inc —Hialeah, FL
- $14 - $18 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
Receptionist
Miami Regional University —Miami, FL
- $16 - $17 an hour
- Weekends as needed
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/Secretary
iAppliances —Miami Lakes, FL
- $17 - $18 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
3d
Office Clerk/Receptionist
Aircraft Electric Motors —Miami Lakes, FL
- Computer literacy
- English
- Mid-level
Administrative Assistant / Bookkeeper
Solo Air Conditioning and Heating co inc —Hialeah, FL
- From $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Opportunities for advancement
Quick Apply
Front Desk Receptionist
OZMEN VETERINARY CORP —Pembroke Pines, FL
- $18 - $25 an hour
- Full-time
- Spanish
- English
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Receptionist
Reliable Property Management —Hialeah, FL
- $15 - $18 an hour
- Part-time
- Spanish
- No experience needed
- English
- On-the-job training
- Opportunities for advancement
Quick Apply
7d

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Personal Executive Assistant to President

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $73,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Spanish
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Basic math
Zoom
Executive administrative support
English
Research
Attention to detail
Task prioritization
Microsoft Teams
Video conferences (communication methods)
Order processing
Time management

Full Job Description

Personal Executive Assistant to the President

Location: Miami, FL | Employment Type: Full-Time | Language Requirement: Bilingual (English & Spanish) – Portuguese a Plus

Join the world of international art, luxury, and innovation.

We’re seeking a high-energy, detail-obsessed Personal Executive Assistant to support the President . This role blends classic PA responsibilities with hands-on tasks in Acumatica, client relationships, donations, travel, and light content capture (photo/video) for the artist.

Key Responsibilities:

Calendar Management: Organize and manage both business and personal schedules for the President; proactively adjust as priorities shift. Support prioritization with CEO.
Task & Project Tracking: Maintain a running list of action items, ideas, and projects discussed by the President, with timely follow-ups and clear ownership.
Daily Briefing: Provide a concise overview of the following day by 5:00 p.m. daily. Morning check-ins and reminders throughout the day.
Travel Coordination: Arrange detailed domestic/international travel (business & personal), including flights, hotels, cars, itineraries, and on-the-fly changes.
Correspondence & Communication: Read, research, and route correspondence; draft letters and documents; communicate professionally via phone, email, Teams/Zoom, and in-person with clients, VIPs, and partners.
Research Support: Execute specialized research projects as needed.
Archiving: Organize and maintain historical records, photos, and writings from key events and travels.
Gifting Logistics: Handle gift requests, signatures, dedications, shipping, and delivery confirmation.
File Management: Maintain secure personal and professional files; ensure version control and easy retrieval.
Gatekeeping: Serve as primary liaison for the President, managing access, priorities, and communications with discretion.

Operations Support:

Acumatica: Create gift orders as needed and ensure data accuracy and timely processing.
Visual Presentations: Compile polished travel itinerary's as required.
Tours & Hosting: Conduct tours as needed; schedule meetings, send calendar invites (Microsoft), and assist on-site for appointments/events.
Travel/event support: travel with CEO and/or President as needed, take notes and assist with photos and videos.
Other ad hoc reports and duties as assigned
Artwork QA & Shipping: Inspect artworks prior to shipment; verify against invoice/COA, frame specs, addresses, and partner requirements.

What We Expect:

Highly organized, detail-oriented, proactive; anticipates needs and stays ahead of the curve.
Comfortable with VIP-level professionalism and strict confidentiality.
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction.
Self-starter with excellent follow-through and ownership mindset.
Accountability: Always owning processes, providing updates for tasks and recaps.

Required Skills & Qualifications:

· Fluent in English (spoken & written); Spanish speaking required. (Portuguese a plus.)

· Strong written communication; ability to draft routine correspondence and clear summaries.

· Acumatica experience (or strong ERP aptitude) and Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

· Comfortable with iPhone and WhatsApp; basic photo/video capture for studio updates.

· Experience with travel booking (commercial or private).

· Competent with basic math (add/subtract/multiply/divide, fractions/decimals).

· Strong comprehension of oral/written instructions; quick-thinking, solution-oriented, and highly adaptable.

· Proven ability to build trust and maintain confidentiality.

· Professional demeanor with a commitment to excellence and quality.

· Ability to use emotional intelligence to perceive emotions in oneself and in others.

· Strong problem-solving skills.

· Ability to work effectively independently and within a team environment in a fast-paced volume.

· Ability to manage time effectively, maintain organization and prioritize tasks to meet deadlines.

· Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

· Must be able to lift and/or move up to 25 pounds unassisted.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $73,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Ability to Commute:

Miami, FL 33150 (Preferred)

Ability to Relocate:

Miami, FL 33150: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in miami lakes, fl

Personal Executive Assistant to President

Executive Assistant/ Personal Assistant

Front Desk Receptionist Flexible Weekends, nights and Holidays

Executive Administrative Assistant - Construction Leadership Team

Administrative Assistant/HR Coordinator

Front Desk Receptionist

Office Secretary

Administrative Assistant

Scheduler / Administrative Assistant

Front Desk Coordinator / Receptionist – Behavioral Health (Full-Time, On-Site)

Office Administrator/Sales

Receptionist

Executive Personal Assistant

Administrative and Estimating Assistant

Receptionist

Administrative Assistant/Secretary

Office Clerk/Receptionist

Administrative Assistant / Bookkeeper

Front Desk Receptionist

Receptionist

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