Top 44 Event coordinator Jobs in Middleburg Va

Event Coordinator
Goodstone —Middleburg, VA
- $55,000 a year
- Extended hours
- Background check
- Ability to walk for extended periods
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Part-Time Events Coordinator
Three Fox Vineyards —Delaplane, VA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Contracts
- Employee discount
Quick Apply
11d
Events & Media Coordinator
WashingtonExec —Fairfax, VA
- $75,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Travel
- Disability insurance
- Health insurance
Quick Apply
5d
Helper EVENT PLANER Weddngs
Glow Limousine LLC —Fairfax, VA
- $15 - $35 an hour
- Temporary
- No experience needed
- Contracts
- In-person
- Health insurance
- Flexible schedule
Quick Apply
Meetings and Events Assistant
The Association for Packaging and Processing Technologies —Herndon, VA
- $50,000 - $55,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Hotel
- Travel
- 401(k) matching
Quick Apply
Venue Coordinator
NOVA Parks —Leesburg, VA
- $20 an hour
- Part-time
- CPR Certification
- Clean driving record
- Computer literacy
Quick Apply
2h
Event Marketing Specialist
ICF —Reston, VA
- $73,770 - $125,408 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Manager, International Trade Shows (Bilingual Required)
The Association for Packaging and Processing Technologies —Herndon, VA
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Spanish
- 5 years
- English
- 401(k) matching
Quick Apply
11d
Lead Conference and Event Support Specialist
Leidos —Chantilly, VA
- $82,550 - $149,225 a year
- Full-time
- 6 years
- Customer service
- Office
2d
Event Sales Coordinator
Dominion Valley Country Club —Haymarket, VA
- $20 - $22 an hour
- Part-time
- Marketing
- Customer service
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
Senior Coordinator, Programs and Events
American Society of Civil Engineers (ASCE) —Reston, VA
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- 3 years
- Work from home
Quick Apply
Event Facilitator
Rise Against Hunger —Ashburn, VA
- From $29 an hour
- Part-time
- Clean driving record
- Sanitation
- Public speaking
- 403(b) matching
- Health savings account
Quick Apply
Events and Scheduling Coordinator
George Mason University —Fairfax, VA
- Weekends as needed
- Microsoft Outlook
- Marketing
- Mid-level
Wedding Planner Associate
Historic Rosemont Manor —Berryville, VA
- $15 - $20 an hour
- Part-time
- Background check
- Google Workspace
- Customer service
- Health insurance
- Flexible schedule
Quick Apply
Special Events Assistant
Toussaint Productions —Fairfax, VA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Sales and Catering Coordinator
The National Conference Center —Leesburg, VA
- $22 an hour
- Overtime
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Event Manager
Seneca Holdings —Chantilly, VA
- $70,000 - $150,000 a year
- Weekends as needed
- 5 years
- Mid-level
- Travel
- Health insurance
- Dental insurance
Quick Apply
5d
Trade Show Specialist
CACI —Reston, VA
- $59,600 - $122,100 a year
- Full-time
- Hybrid work
- Mid-level
- Travel
- Organizational skills
- Health insurance
CONFERENCE PLANNING MANAGER
The National Conference Center —Leesburg, VA
- Weekends as needed
- Background check
- Microsoft Excel
- Customer service
- Paid holidays
- Disability insurance
Event Manager or Assistant (Part Time)
Lumos Experiences —Sterling, VA
- From $25 an hour
- Part-time
- Driver's License
- Driving
- US work authorization
- Flexible schedule
Quick Apply
1d

I want to receive the latest job alert for event coordinator in middleburg va

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

event coordinator jobs near middleburg va

Event Coordinator

Goodstone -
Middleburg, VA

Quick Apply

Job Details

Full-time
$55,000 a year

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Opportunities for advancement
Life insurance
Referral program
Retirement plan

Qualifications

Conference planning
Wedding planning
Employee relationship building
Event space planning
Schedule management
Organizational skills
Event guest experience design
Corporate event planning

Full Job Description

Job Title: Events Coordinator
Department: Events
Reports To: Banquet and Event Operations Manager
Hours: 5 days a week, including weekends (8 and 10-hour shifts)

The Event Coordinator plays a critical role in creating seamless and memorable experiences for Goodstone's wedding, corporate, social, and special event clients. This position serves as the primary planning and coordination resource after an event is booked, ensuring all details are accurately documented, communicated, and executed.

The Event Coordinator works closely with clients, vendors, catering partners, Guest Services, Culinary, Housekeeping, Grounds, and Event Operations to ensure every event reflects Goodstone's luxury hospitality standards. This role requires exceptional organization, communication, attention to detail, and the ability to manage multiple events simultaneously while delivering outstanding client service.

Key Responsibilities
Event Planning & Client Coordination

Serve as the primary planning contact for assigned events after contract execution.
Guide clients through the planning process and collect all event details, timelines, and requirements.
Schedule and conduct planning meetings, venue walkthroughs, and event detail reviews.
Assist clients with menu selections, timelines, floor plans, vendor coordination, guest accommodations, and event logistics.
Maintain consistent communication with clients throughout the planning process.
Ensure all event details are finalized according to established deadlines.

Banquet Event Orders (BEOs) & Event Documentation

Prepare, update, and distribute Banquet Event Orders (BEOs) and event resumes.
Verify accuracy of timelines, room layouts, catering requirements, bar selections, vendor information, and special requests.
Review event details with internal teams to ensure operational readiness.
Coordinate event changes and communicate updates promptly to all stakeholders.
Maintain accurate event records within TripleSeat and other event management systems.

Operational Coordination

Partner with the Event Operations team to ensure events are properly staffed and prepared.
Coordinate rental orders, vendor arrivals, deliveries, and setup schedules.
Participate in event turnover meetings and pre-event planning reviews.
Work closely with Guest Services to coordinate room blocks, VIP arrivals, guest itineraries, and special accommodations.
Support event execution and proactively troubleshoot issues.

Event Day Support

Serve as an on-site event representative during weddings, corporate retreats, and social events as assigned.
Assist with event setup verification and ensure spaces are prepared in accordance with client expectations.
Coordinate with vendors, caterers, and internal departments throughout the event.
Address client requests and operational challenges professionally and efficiently.
Support event breakdown and post-event follow-up as needed.

Administrative Responsibilities

Maintain organized client files and event documentation.
Assist with reporting, forecasting support, and event tracking.
Monitor deposits, payment schedules, and billing details in coordination with Accounting and Sales.
Support continuous improvement of event planning processes and guest experiences.

Preferred Qualifications

Bachelor's Degree preferred but not required.
2+ years of event planning, hospitality, catering, wedding, or hotel event experience.
Experience coordinating weddings, social events, corporate meetings, or luxury hospitality events preferred.
Experience with TripleSeat, Maestro, Microsoft Office, and event management software preferred.
Strong organizational and project management skills.
Excellent verbal and written communication abilities.
Ability to manage multiple projects and deadlines simultaneously.

Knowledge, Skills & Abilities

Strong attention to detail and organizational skills.
Ability to build relationships with clients, vendors, and internal teams.
Ability to work independently while managing competing priorities.
Strong problem-solving and decision-making skills.
Professional and polished communication style.
Ability to remain calm and organized in a fast-paced environment.
Proficiency with Microsoft Office Suite and event management software.
Knowledge of hospitality operations and event execution.
Flexible schedule with availability for evenings, weekends, and holidays based on event needs

Benefits:

Medical, Dental, Vision, Life, Short-Term Disability, and Long-Term Disability Benefits beginning on Day 61
401(k) with Company Match
Paid Vacation and Sick Time
Employee Referral Program
Employee Discounts at Goodstone Inn & Restaurant

Work Environment
This position operates in both office and event environments and requires regular interaction with guests, clients, vendors, and team members.

Frequently work indoors and outdoors in varying weather conditions.
Must be able to adapt to changing event schedules and last-minute requests.
Requires walking throughout the property and event venues during event execution.

Physical Requirements

Ability to stand and walk for extended periods.
Ability to climb stairs and navigate event spaces.
Ability to lift and carry up to 25 pounds occasionally.
Ability to work extended hours during event days when necessary.

Additional Duties:
Please note that this job description is not intended to provide a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer
Goodstone Inn & Restaurant is an equal opportunity employer committed to creating an inclusive workplace. We celebrate diversity and are dedicated to fostering a culture of respect, professionalism, and opportunity for all employees.

Pay: $55,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in middleburg va

Event Coordinator

Part-Time Events Coordinator

Events & Media Coordinator

Helper EVENT PLANER Weddngs

Meetings and Events Assistant

Venue Coordinator

Event Marketing Specialist

Manager, International Trade Shows (Bilingual Required)

Lead Conference and Event Support Specialist

Event Sales Coordinator

Senior Coordinator, Programs and Events

Event Facilitator

Events and Scheduling Coordinator

Wedding Planner Associate

Special Events Assistant

Sales and Catering Coordinator

Event Manager

Trade Show Specialist

CONFERENCE PLANNING MANAGER

Event Manager or Assistant (Part Time)

I want to receive the latest job alert for event coordinator in middleburg va

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected