Top 112 Membership representative Jobs in Montana

Finance & Membership Specialist
Yellowstone Art Museum —Billings, MT
- $48,000 - $54,000 a year
- Email
- Background check
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
13h
Membership Sales Representative - Elite
National Federation of Independent Business (NFIB) —Miles City, MT
- $80,000 - $200,000 a year
- Full-time
- Leadership
- Entry level
- Paid training
- Mileage reimbursement
Quick Apply
SITECH Technology Sales Representative
N C Machinery Co. —Billings, MT
- $30,000 - $60,000 a year
- Full-time
- Background check
- Civil engineering
- Engineering
- Profit sharing
- AD&D insurance
Quick Apply
7d
Membership Sales Representative - Elite
National Federation of Independent Business (NFIB) —Great Falls, MT
- $80,000 - $200,000 a year
- Full-time
- Leadership
- Entry level
- Paid training
- Mileage reimbursement
Quick Apply
Membership Sales Representative
National Federation of Independent Business (NFIB) —Glasgow, MT
- $80,000 - $200,000 a year
- Full-time
- Entry level
- Under 1 year
- Paid training
- Mileage reimbursement
Quick Apply
Greeter
Bass Pro Shops —Billings, MT
- Part-time
- High school diploma or GED
- Organizational skills
- Communication skills
- Paid holidays
- Dental insurance
Service Desk Representative
Ridge Athletic Clubs —Bozeman, MT
- Part-time
- Computer literacy
- High school diploma or GED
- Computer skills
- Employee discount
- Opportunities for advancement
Quick Apply
Conductor Trainee - Helena, MT
BNSF Railway —Helena, MT
- $70,000 - $82,000 a year
- Weekends as needed
- 18 years or older
- Ability to walk for extended periods
- Pass drug screening
- Health insurance
- Dental insurance
Membership Ambassador
Helena Family YMCA —Helena, MT
- $14 - $16 an hour
- Part-time
- Background check
- High school diploma or GED
- Entry level
Member Service Representative
Horizon Credit Union —Butte, MT
- $18.00 - $24.30 an hour
- Full-time
- High school diploma or GED
- Computer skills
- Entry level
- Health savings account
- Paid holidays
Quick Apply
Marketing Instructors for the Jake Jabs College of Business & Entrepreneurship Non-Tenure Track Faculty
Montana State University —Bozeman, MT
- Online Application
- Marketing
- Bachelor of Science
- Mid-level
Field Service Representative
Persistent Systems —Great Falls, MT
- $75,000 - $85,000 a year
- Full-time
- Clean driving record
- Computer Science
- Military
- Disability insurance
- Health insurance
Assistant General Manager (Cortina)
Montage International —Big Sky, MT
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Health savings account
- Health insurance
Weekend Member Services Representative
PF Management Group —Helena, MT
- Part-time
- Computer literacy
- High school diploma or GED
- Cash register
Quick Apply
Member Services Representative
PF Management Group —Helena, MT
- Full-time
- Computer literacy
- High school diploma or GED
- Cash register
- Paid time off
- Employee discount
Quick Apply
Assistant Manager, In Room Dining
Montage International —Big Sky, MT
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Guest Service Representative
Hilton Garden Inn Bozeman —Bozeman, MT
- $20 - $22 an hour
- Weekends as needed
- English
- Hotel
- High school diploma or GED
Quick Apply
University Studies and College Success Non-Tenure Track Faculty
Montana State University —Bozeman, MT
- Mid-level
- University
- Bachelor's degree
Customer Service Representative
Anderson's Heating and Air Conditioning —Missoula, MT
- $15 - $20 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
11d
Patient Access Representative | Laboratory
Logan Health —Kalispell, MT
- 8 hour shift
- Computer literacy
- Pass drug screening
- Criminal background check
- Health insurance
- Dental insurance
6d

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Finance & Membership Specialist

Yellowstone Art Museum
Billings, MT

Quick Apply

Job Details

Full-time
$48,000 - $54,000 a year
13 hours ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Paid sick time

Qualifications

Accounting systems
Confidential information handling
Database systems
Spreadsheets
Financial records management
Accounting and finance experience
Office management

Full Job Description

Job Title: Finance and Membership Specialist

Location: Yellowstone Art Museum, Billings MT

Terms: Salaried full-time employment

Salary/rate: $48,000-$54,000, Exempt

Position Summary

The Yellowstone Art Museum seeks a highly organized and detail-oriented Finance & Membership Specialist to oversee the museum's bookkeeping, financial administration, membership data management, and selected human resources functions. This position serves as the museum's primary internal financial administrator, responsible for daily financial operations, budget tracking, membership database management, and coordination with the museum's external accounting service.

The Specialist will play a critical role in supporting museum operations by ensuring accurate financial records, maintaining membership data and reporting, managing special event accounting, and providing administrative support across the organization. Approximately 10% of the position's responsibilities are dedicated to human resources administration.

Essential Responsibilities

Financial Administration & Bookkeeping (50%)

· Prepare and process daily bank deposits and ensure timely recording of all financial transactions.

· Maintain organized and accurate financial documentation and filing systems.

· Serve as the primary liaison between the museum and its contracted accounting service.

· Coordinate the exchange of financial records, reports, and supporting documentation.

· Assist with month-end and year-end financial closing processes.

· Assist with audit preparation, tax filings, and financial compliance requirements.

· Ensure compliance with established financial policies and procedures.

Data Analytics

· Collect, maintain, and analyze organizational data and statistics.

· Prepare reports related to attendance, membership, earned revenue, and program participation.

· Support grant reporting, board reporting, and strategic planning initiatives through accurate data collection and presentation.

· Develop and maintain reporting systems that support organizational decision-making.

Special Event Accounting

· Serve as the lead on-site accounting representative for the museum's annual Art Auction and other fundraising or special events.

· Track event revenue and expenses, ensure accurate financial documentation.

· Coordinate with staff, volunteers, and vendors to support financial procedures during events.

· Prepare post-event financial summaries.

Budget Development & Financial Monitoring (10%)

· Support the development of the museum's annual operating budget.

· Monitor departmental and organizational budgets throughout the fiscal year.

· Track restricted and unrestricted funds and support grant-related financial reporting.

· Assist in forecasting and long-term financial planning efforts.

Membership Administration & Data Management (30%)

· Manage all museum membership records, renewals, and data integrity within the museum's membership database.

· Process new memberships, renewals, upgrades, and member correspondence.

· Process all museum donations, gifts, grants and correspondence.

· Maintain accurate constituent, donor, and membership information.

· Generate membership reports and analytics to support fundraising, marketing, and strategic planning efforts.

· Track membership trends, retention rates, and other key performance indicators.

· Support membership campaigns and stewardship activities through data management and reporting.

Human Resources Administration (10%)

· Provide administrative support for museum human resources functions.

· Assist with onboarding and offboarding processes.

· Maintain personnel files and employee records in accordance with applicable laws and organizational policies.

· Coordinate benefits administration and employee documentation.

· Support payroll preparation and communication with external payroll and accounting providers.

· Assist with staff training records, policy updates, and compliance tracking.

Required Qualifications

· Associate's degree in accounting, finance, business administration, human resources, or a related field; or equivalent professional experience.

· Minimum of five years of experience in bookkeeping, financial administration, office management, or a related field.

· Experience managing databases and maintaining accurate records.

· Strong proficiency with accounting software, spreadsheets, and database systems.

· Excellent organizational, analytical, and problem-solving skills.

· Strong attention to detail and ability to maintain confidentiality.

· Ability to work independently while collaborating effectively with staff, vendors, and external service providers.

Preferred Qualifications

· Experience in nonprofit accounting and fund accounting.

· Experience working in a museum, arts organization, or other nonprofit setting.

· Familiarity with membership management systems, donor databases, or CRM platforms.

· Experience supporting human resources administration.

· Knowledge of event accounting and fundraising operations.

Key Competencies

· Financial management and accountability

· Data integrity and database administration

· Membership and constituent services

· Analytical thinking and reporting

· Confidentiality and professionalism

· Communication and relationship management

· Project coordination and organization

· Customer service and member engagement

The Yellowstone Art Museum’s open-door policy is intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus.

The YAM is Equal Opportunity Employer, celebrating diversity in all forms and in all aspects of our work.

Applicants from all walks of life and identities, including persons of color, LGBTQ+, are strongly encouraged to apply.

To Apply:

The position will remain open until filled. To apply, please submit a cover letter, resume, and references to [email protected]. No phone calls, please.

Pay: $48,000.00 - $54,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

membership representative jobs in montana

Finance & Membership Specialist

Membership Sales Representative - Elite

SITECH Technology Sales Representative

Membership Sales Representative - Elite

Membership Sales Representative

Greeter

Service Desk Representative

Conductor Trainee - Helena, MT

Membership Ambassador

Member Service Representative

Marketing Instructors for the Jake Jabs College of Business & Entrepreneurship Non-Tenure Track Faculty

Field Service Representative

Assistant General Manager (Cortina)

Weekend Member Services Representative

Member Services Representative

Assistant Manager, In Room Dining

Guest Service Representative

University Studies and College Success Non-Tenure Track Faculty

Customer Service Representative

Patient Access Representative | Laboratory

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