Top 4 Assistant & special events coordinator Jobs in Montgomery, Al

Academic Operations Coordinator
Alabama State University —Montgomery, AL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Public Affairs Coordinator
Family Sunshine Center —Montgomery, AL
- $45,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
3d
Early College Coordinator
Enterprise State Community College —Montgomery, AL
- $58,385 - $76,577 a year
- 8 hour shift
- Background check
- School experience
- High school
- Wellness program
- Health insurance
8d
Early Care and Education Trainer I
FAMILY GUIDANCE CENTER —Montgomery, AL
- Mid-level
- Bachelor's degree
- Mentoring
Quick Apply

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Preschool Assistant Director
Hire Up Recruiting Inc —Powell, OH
Comply with state childcare licensing regulations. REQUIRED Education: Bachelor’s degree (Required) in Early Childhood Education, Childhood Development,…
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Catering Sales Coordinator
Levy Sector —Columbus, OH
Utilize company systems and tools to manage reservations, event details, and client communications. Build and maintain positive relationships with clients,…
$20 - $25 an hour
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Academic Operations Coordinator

Alabama State University -
Montgomery, AL

Apply Now

Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Outlook
Bachelor's degree
Data management
Database software proficiency

Full Job Description

Salary

Negotiable

Location

Montgomery, AL

Job Type

Full-time Staff

Job Number

STF-26-0160

Department

Academic Affairs

Opening Date

07/29/2026

Closing Date

9/30/2026 11:59 PM Central

Job Description

Alabama State University, Academic Affairs, invites application for the position of Academic Operations Coordinator. The Academic Operations Coordinator provides comprehensive administrative and operational support to the Office of Academic Affairs. This position serves as an academic assistant for office operations, communications, scheduling, records management, and special projects and while supporting initiatives that enhance student success, academic achievement, and leadership development. The Academic Operations Coordinator functions as a key point of contact for faculty, staff, students, and external stakeholders and ensures the efficient operation of the office.

Duties and Responsibilities:

Provide administrative support to including managing calendars, scheduling meetings, and coordinating appointments.
Prepare correspondence, reports, presentations, meeting agendas, minutes, and other official documents.
Screen and respond to telephone calls, emails, and inquiries, directing matters to appropriate personnel as needed.
Maintain confidential files, records, and documents in accordance with university policies and procedures.
Coordinate travel arrangements, reimbursements, and expense documentation.
Manage daily office operations and ensure the efficient flow of information within the department.
Monitor office supplies, equipment, and purchasing requests.
Coordinate the preparation and submission of departmental reports and required documentation.
Assist with planning and coordinating workshops, leadership programs, training sessions, meetings, and special events.
Coordinate event logistics, including facility reservations, registration, materials preparation, catering requests, and participant communications.
Maintain participant records and attendance data for programs and events.
Support marketing and communication efforts related to academic enhancement and leadership development initiatives.
Draft and distribute communications and informational materials.
Maintain accurate records and databases related to departmental activities and programs.
Compile data and assist in preparing reports, presentations, and assessment documentation.
Generate routine reports and maintain tracking systems for departmental initiatives.

Minimum Qualifications

Bachelor's degree, excellent organizational, communication, and customer service skills; proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and database management systems; be able to handle confidential information with discretion and professionalism; have strong attention to details and the ability to manage multiple priorities simultaneously.

Preferred Qualifications

Experience working in higher education, academic affairs.
Experience supporting executive-level administrators.
Knowledge of university policies, procedures, and administrative operations.
Experience coordinating events, meetings, and special projects.

Knowledge, Skills, and Abilities

Strong administrative and organizational skills.
Strong written and verbal communication abilities.
Meeting and event coordination.
Ability to work independently and collaboratively.
Professional judgment and discretion in handling sensitive information.

Supplemental Information

EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

Apply Now

Refine Your Search

assistant & special events coordinator jobs in montgomery, al

Academic Operations Coordinator

Public Affairs Coordinator

Early College Coordinator

Early Care and Education Trainer I

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