Top 218 administrative assistant Jobs in moore ok

Service Administrator
J & R EQUIPMENT LLC —Oklahoma City, OK
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
14d
Client Service Guide
INSURICA, Inc. —Norman, OK
- $35,743 - $55,993 a year
- Microsoft Outlook
- Writing skills
- Office
Compliance Officer Assistant - Banking
Sandias Executive Search —Oklahoma City, OK
- $50,000 - $60,000 a year
- Full-time
- Office
- High school diploma or GED
- Entry level
Administrative Assistant I
Galt Foundation —Oklahoma City, OK
- $16 an hour
- Contract
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
Quick Apply
Administrative Assistant
OKCYC —Norman, OK
- $20 - $24 an hour
- Full-time
- Background check
- Google Workspace
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT (FULL TIME)
SSC —Moore, OK
- $21.63 an hour
- Urgently hiring
- Background check
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
3d
Administrative Assistant
Commercial Door LLC —Norman, OK
- $18.00 - $22.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant - Part-Time
Oklahoma City Admin —Oklahoma City, OK
- $17.00 - $19.50 an hour
- Part-time
- Office
- Organizational skills
- In-person
Quick Apply
1d
Service Dept Assistant / Rental Car Administrator
Ferguson Buick GMC —Norman, OK
- $15 - $99 an hour
- Full-time
- Bilingual
- Background check
- Dealership
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant - Oklahoma City, OK (Part-Time)
Fast Enterprises —Oklahoma City, OK
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Office
- Finance
Administrative Assistant
Optum —Oklahoma City, OK
- $17.98 - $32.12 an hour
- 8 hour shift
- Microsoft Word
- 18 years or older
- CPR Certification
- On-the-job training
Deputy City Clerk
City of Norman, OK —Norman, OK
- $29.61 - $42.62 an hour
- Online Application
- Microsoft Excel
- Computer literacy
- Writing skills
2d
Administrative Assistant
University of Oklahoma —Norman, OK
- $18.27 an hour
- Monday to Friday
- Background check
- Office
- Administrative experience
Front Desk Receptionist
Post Oak Toyota —Midwest City, OK
- $15 - $17 an hour
- Full-time
- Background check
- Dealership
- Customer service
- Health savings account
- Health insurance
Quick Apply
4d
Invoicing Administrative Assistant
Locke Supply Co —Oklahoma City, OK
- $16 - $19 an hour
- Computer literacy
- Office
- Administrative experience
- Employee stock ownership plan
Quick Apply
8d
Customer Service Associate
Wade's Appliance Parts and Repair —Moore, OK
- $15 - $17 an hour
- Part-time
- Background check
- Writing skills
- Typing
Quick Apply
3d
Administrative Financial Coordinator
University of Oklahoma —Oklahoma City, OK
- $24.18 an hour
- Monday to Friday
- Background check
- Finance
- University
5d
Administrative Secretary/Wellness Coordinator
City of Midwest City —Midwest City, OK
- $21.16 - $22.40 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Life insurance
4d
PEAK - Administrative Coordinator for the College of Medicine Faculty Affairs
University of Oklahoma —Oklahoma City, OK
- $20 an hour
- No weekends
- Background check
- Computer literacy
- Writing skills
Quick Apply
Executive Assistant to RUSO Board of Regents and Administrative Office
East Central University —Oklahoma City, OK
- $55,000 - $65,000 a year
- Email
- English
- Mid-level
- Office
- Health savings account
- Health insurance

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Service Administrator

J & R EQUIPMENT LLC
Oklahoma City, OK

Apply Now

Job Details

Full-time
14 days ago

Qualifications

Incident Escalation
High school diploma or GED
Escalation handling

Full Job Description

Position Title: Service Administrator
Department: Operations
Reports To: Operations Manager
Location: J & R Equipment – Oklahoma City, OK
Date: May 21, 2026

POSITION SUMMARY

The Service Administrator supports daily branch operations by combining front-desk responsibilities with administrative support for Department Managers and the overall branch team. This position serves as a first point of contact for customers, vendors, technicians, sales staff, and corporate departments while helping keep service activity and administrative follow-up organized. The role requires strong communication, attention to detail, professionalism, and the ability to handle multiple priorities in a busy equipment dealership environment.

KEY RESPONSIBILITIES

REWRITE:

Branch & Office Administration

Answer incoming calls, greet walk-in customers, and route inquiries to the appropriate department or team member.
Assist with front-office organization, mail, deliveries, office supplies and other daily branch needs.
Serve as a liason between the branch, Accounts Receivable, and Accounts Payable on service invoices, purchase orders, customer billing questions, vendor invoices, credits, and supporting documentation.
Provide backup administrative support during staffing shortages, high-volume periods, vacations, or special projects.

Service Department Administration

Assist the Service Manager with customer communication, open work order review, technician paperwork, service records, follow-up items, branch communication, and invoice readiness.
Create, update, and maintain service work orders in the service management software with accurate customer, equipment, labor, parts, complaint, cause, correction, and billing information.
Provide timely updates regarding service scheduling, repair progress, parts delays, job completion, pickup or delivery readiness, and customer concerns requiring Service Manager follow-up.
Prepare completed work orders for review and invoicing, helping identify and correct discrepancies in labor, parts, pricing, purchase orders, customer information, and invoice backup before final billing.

QUALIFICATIONS / EXPERIENCE

High school diploma or equivalent required; two or more years of administrative, customer service, service coordination, dispatch, dealership, rental, equipment, automotive, truck, or industrial service experience preferred.
Working knowledge of work orders, service invoices, purchase orders, warranty claims, technician time, parts requests, and customer approval processes.
Strong verbal and written communication skills with the ability to communicate professionally with customers, technicians, vendors, sales staff, managers, and corporate departments.
Highly organized and detail-oriented, with the ability to manage multiple priorities, interruptions, phone calls, walk-in traffic, and time-sensitive follow-up items in a fast-paced branch environment.
Comfortable using service management software, Microsoft Outlook, Excel, Word, Teams, scanners, printers, and general office technology; must be dependable, professional, customer-focused, able to maintain confidentiality, follow procedures, ask clarifying questions, and escalate issues when appropriate.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

Work is primarily performed in an office and service branch environment with regular interaction with customers, technicians, vendors, and management.
Must be comfortable working around an active service shop, equipment yard, vehicles, forklifts, parts areas, and other branch operations, while following all posted safety rules and wearing required PPE when entering operational areas.
May be exposed to normal shop and yard conditions, including noise, dust, exhaust, weather changes, moving equipment, and other industrial surroundings.
Ability to sit, stand, walk, bend, reach, use a computer, operate standard office equipment, and communicate by phone, email, and in person throughout the workday.
Ability to lift, carry, or move office supplies, files, and small packages up to 25 lbs. as needed

TRAVEL AND SCHEDULE EXPECTATIONS

Based in Oklahoma City, OK with limited or no regular travel expected.
Standard Monday-Friday schedule, with occasional overtime or schedule adjustments based on business needs.
Regular and predictable attendance is required.

Apply Now

Refine Your Search

administrative assistant jobs in moore ok

Service Administrator

Client Service Guide

Compliance Officer Assistant - Banking

Administrative Assistant I

Administrative Assistant

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant

Administrative Assistant - Part-Time

Service Dept Assistant / Rental Car Administrator

Administrative Assistant - Oklahoma City, OK (Part-Time)

Administrative Assistant

Deputy City Clerk

Administrative Assistant

Front Desk Receptionist

Invoicing Administrative Assistant

Customer Service Associate

Administrative Financial Coordinator

Administrative Secretary/Wellness Coordinator

PEAK - Administrative Coordinator for the College of Medicine Faculty Affairs

Executive Assistant to RUSO Board of Regents and Administrative Office

I want to receive the latest job alert for administrative assistant in moore ok

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