Top 355 Administrative assistant Jobs in Mooseheart Il

Office Administrator and Bookkeeper
Living Lord Lutheran Church —Bartlett, IL
- $22 an hour
- Part-time
- Background check
- Google Workspace
- Ability to walk for extended periods
- Paid time off
Quick Apply
Customer Service & Administrative Specialist
Compressed Air Advisors Online, Inc. —Downers Grove, IL
- $50,000 - $56,000 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Paid time off
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3d
ADMINISTRATIVE ASSISTANT
CITY OF BATAVIA —Batavia, IL
- $30.22 - $41.68 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Health insurance
- Dental insurance
18h
Assistant Admin
PepsiCo —Aurora, IL
- $39,500 - $63,100 a year
- Microsoft Outlook
- Office
- Fair chance
- Paid parental leave
- Health insurance
2d
Receptionist/Administrative Assistant
Brian and Sons Inc —Aurora, IL
- $20 - $25 an hour
- Bilingual
- Google Workspace
- Microsoft Outlook
- 401(k) matching
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Office Administrator
All Pro Audio Visual —Aurora, IL
- $20 - $25 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Flexible schedule
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Administrative Assistant
TOPS Products —Naperville, IL
- $25 - $35 an hour
- Part-time
- Spanish
- Google Workspace
- Inventory management
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6d
Administrative Assistant
Jones, Sager & Company LLC —Saint Charles, IL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Assistant II-Linden Oaks Administration
Endeavor Health —Naperville, IL
- $28.47 - $42.71 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Free parking
- Wellness program
Administrative Assistant/Front desk Receptionist
Alivio DEntal —Aurora, IL
- Email
- Dental office
- Computer literacy
- Communication skills
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DOC Joliet Treatment Center Mailroom Office Associate
State of Illinois —Joliet, IL
- $4,307 - $5,764 a month
- Full-time
- Background check
- Pass drug screening
- Administrative experience
- Paid parental leave
- Paid holidays
8d
Receptionist/Administrative Assistant
Lane Dental, PC —Carol Stream, IL
- $21 - $26 an hour
- Full-time
- Dental office
- Computer literacy
- HIPAA
- Health insurance
- Paid time off
Quick Apply
BUSINESS OFFICE ADMINISTRATIVE ASSISTANT
TriCity Family Serivces —Geneva, IL
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
13d
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Administrative Specialist - Human Resources
Elk Grove —Elk Grove Village, IL
- $62,657 - $88,859 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Assistant Family and Community Resource Center (FCRC) Administrator
State of Illinois —Naperville, IL
- $9,833 - $130,200 a year
- Full-time
- Bilingual
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
8d
Front Desk Receptionist
Retro Community Management —Saint Charles, IL
- $19 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant - Engineering
Village of Carol Stream —Carol Stream, IL
- $61,503 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant (Full Time, In-Person)
MFR Manufacturing Corporation, Inc. —Aurora, IL
- $20 - $26 an hour
- Full-time
- English
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
Golden Bay Traders —Bolingbrook, IL
- $18 - $28 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- 401(k)
- Flexible schedule
Quick Apply
13d

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Office Administrator and Bookkeeper

Living Lord Lutheran Church -
Bartlett, IL

Quick Apply

Job Details

Part-time
$22 an hour

Benefits

Paid time off

Qualifications

Confidential information handling
Newsletters (communication methods)

Full Job Description

Part-Time (30 Hours Per Week)

Position Summary

Living Lord Lutheran Church is a growing and dynamic congregation of the Evangelical Lutheran Church in America (ELCA) committed to worship, discipleship, service, and community engagement. The Church Office Administrator and Bookkeeper plays a vital role in supporting these ministries through effective administration, communication, and financial stewardship.

This on-site position provides a welcoming presence to members, visitors, staff, and community partners while ensuring the efficient operation of the church office and the accurate management of financial records. The Church Office Administrator and Bookkeeper works collaboratively with the Pastor, Church Council, Treasurer, staff, volunteers, and ministry leaders to support the mission and ministry of the congregation.

This position does not supervise staff or volunteers but works closely with church staff, ministry leaders, volunteers, and Church Council members.

This position reports to the Pastor for day-to-day administrative responsibilities and the Treasurer for financial responsibilities.

Essential Responsibilities

Office Administration and Congregational Communications

Serve as the primary receptionist for the church office, welcoming visitors and responding to telephone, email, website, and social media inquiries.
Maintain regular office hours and provide administrative support to staff, ministry teams, and congregation members.
Prepare and distribute weekly e-updates, prayer requests, announcements, congregational mailings, and other communications.
Prepare worship bulletins, announcement sheets, service scripts, and other worship-related materials as requested.
Coordinate and maintain the church calendar, facility reservations, and building use agreements.
Maintain church records, membership database, attendance records, volunteer information, and parish registers.
Assist in preparing and distributing volunteer schedules and related worship communications.
Send weekly scripture readings and related information to worship volunteers.
Update and maintain the church website, social media platforms, digital displays, and other communication channels.
Order office supplies, worship materials, altar flowers, and other approved ministry resources.
Maintain records related to building access, including church key distribution.
Coordinate with approved vendors and contractors regarding facility maintenance projects.
Attend staff meetings and provide administrative support as needed.

Bookkeeping

Receive, record, and process weekly offerings, electronic giving, and other contributions in accordance with church financial procedures.
Maintain accurate records of designated, restricted, and memorial fund contributions.
Process accounts payable, including preparing checks, electronic payments, and approved reimbursements.
Maintain organized and accurate financial files and records.
Enter financial transactions into the church’s accounting system in a timely manner.
Collect and organize monthly bank statements and supporting documentation for reconciliation.
Monitor and maintain documentation for church credit card transactions.
Provide financial reports and supporting information to the Treasurer as requested.
Assist with budget tracking and recordkeeping.
Coordinate payroll information with the church’s payroll service provider to ensure accurate and timely payroll processing.
Assist with annual financial reviews, audits, and preparation of year-end giving statements.

Congregational Support and Ministry Coordination

Assist with the preparation of documents and communication related to baptisms, weddings, funerals, confirmations, and other special events.
Support Church Council, committees, and ministry teams with administrative needs.
Communicate effectively with church leadership, volunteers, community partners, and the Metropolitan Chicago Synod of the ELCA.
Help ensure smooth coordination of special congregational events and ministry activities.

General Responsibilities

Maintain strict confidentiality regarding member, employee, and financial information.
Foster positive relationships with congregation members, staff, volunteers, community partners, and the Metropolitan Chicago Synod of the ELCA.
Maintain an organized, professional, and welcoming office environment.
Attend staff meetings and other meetings as requested.
Accurately track hours worked.
Perform other duties as assigned and mutually agreed upon.

Required Qualifications

Strong organizational skills and attention to detail.
Ability to manage multiple projects and priorities simultaneously.
Excellent verbal and written communication skills.
Demonstrated proficiency with computers and office technology.
Ability to maintain confidentiality and exercise sound judgment.
Ability to work independently and collaboratively.
Ability to learn new software systems and online platforms.

Preferred Qualifications

Experience in church, nonprofit, or office administration.
Experience with bookkeeping, accounts payable, accounts receivable, or financial recordkeeping.
Proficiency with Google Workspace and Microsoft Office applications.
Experience maintaining databases, websites, social media accounts, or electronic communication platforms.
Ability to learn church management and financial software systems.

Personal Attributes

Welcoming and hospitable presence.
Strong interpersonal and customer-service skills.
Dependable, self-motivated, and adaptable.
Commitment to supporting the mission and ministry of Living Lord Lutheran Church.
Ability to work effectively with people of diverse backgrounds, personalities, and perspectives.

Physical Requirements

Ability to sit, stand, walk, and use office equipment for extended periods.
Ability to lift and carry office supplies and materials up to 25 pounds.
Ability to move throughout the church facility as needed.

Hours and Schedule

This is a part-time position averaging 30 hours per week and is typically scheduled during regular church office hours. Occasional flexibility may be required during holidays, special services, seasonal events, or congregational mailings.

Pay: $22.00 per hour

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in mooseheart il

Office Administrator and Bookkeeper

Customer Service & Administrative Specialist

ADMINISTRATIVE ASSISTANT

Assistant Admin

Receptionist/Administrative Assistant

Office Administrator

Administrative Assistant

Administrative Assistant

Executive Assistant II-Linden Oaks Administration

Administrative Assistant/Front desk Receptionist

DOC Joliet Treatment Center Mailroom Office Associate

Receptionist/Administrative Assistant

BUSINESS OFFICE ADMINISTRATIVE ASSISTANT

Coordinator, Administrative Services

Administrative Specialist - Human Resources

Assistant Family and Community Resource Center (FCRC) Administrator

Front Desk Receptionist

Administrative Assistant - Engineering

Administrative Assistant (Full Time, In-Person)

Administrative Assistant

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