Top 1429 Medical administrative assistant Jobs in Needham, Ma

Quality Assurance Associate - Residential
Charles River Center —Needham, MA
- $31.25 an hour
- Full-time
- English
- Mid-level
- Residential
Unit Coordinator
Dana-Farber Cancer Institute —Cambridge, MA
- $43,200 - $48,700 a year
- Full-time
- Inpatient
- No experience needed
- Mid-level
13d
Dental Office Front Desk Coordinator for General Dentistry Practice-4day work wk
Dental Office —Newton, MA
- $22 - $30 an hour
- Full-time
- Dental office
- Management
- 5 years
- Dental insurance
Quick Apply
Front Desk Office Lead
North Shore Pain Management —Cambridge, MA
- $24 - $28 an hour
- Full-time
- Bilingual
- Background check
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Experienced Medical Billing Assistant PART TIME, ON SITE JOB
PT BILLING ASSOCIATES —Boston, MA
- From $22 an hour
- Part-time
- HIPAA
- Office
- Fair chance
- Paid time off
- Flexible schedule
Quick Apply
11d
Medical Administrative Support Specialist
Boston IVF —Wellesley, MA
- $30 - $33 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Medical Secretary
Personal Physicians HealthCare —Wellesley Hills, MA
- $27 - $35 an hour
- Full-time
- High school diploma or GED
- Data entry
- Typing
- Health savings account
- Health insurance
Quick Apply
13d
Front Desk Representative
Salib Fanikos Dental Care —Needham, MA
- $22 - $26 an hour
- Part-time
- Dental office
- Mid-level
- Computer skills
- Paid training
- Dental insurance
Quick Apply
Practice Assistant (40 hr, Day)
Beth Israel Lahey Health —Needham, MA
- $21.00 - $28.26 an hour
- Full-time
- Vital signs
- Microsoft Outlook
- Hospital
14d
Patient Care Coordinator
Au Blanc —Wellesley, MA
- $30 - $35 an hour
- Full-time
- Administrative experience
- In-person
- Medical terminology
- Health insurance
- Paid time off
Quick Apply
5d
Front Desk Receptionist/ Tech Assistant
Pearle Vision —Newton Center, MA
- $23 - $29 an hour
- Part-time
- Background check
- Management
- Customer service
Quick Apply
Client Success and Intake Coordinator
ICCD Partners —Newton Upper Falls, MA
- $52,000 - $62,400 a year
- Full-time
- Private practice
- Customer service
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Patient Care Concierge/ Luxury Medical Aesthetics Practice
Elite Medspa + Wellness Center —Needham, MA
- $27 - $32 an hour
- Full-time
- CRM software
- Hospitality
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Client Care Specialist / Medical Receptionist
FYZICAL Therapy & Balance Centers —Waltham, MA
- $22.00 - $25.50 an hour
- Full-time
- Medical office experience
- HIPAA
- Clinic experience
- Free parking
- Paid training
Quick Apply
Medical Receptionist - At least 1 year MEDICAL RECEPTIONIST EXP required
Complete Pain Care —Framingham, MA
- $19.00 - $26.50 an hour
- Full-time
- Clinic
- In-person
- Medical terminology
- Disability insurance
- Health insurance
Quick Apply
Senior Home Care Scheduler
Right at Home —Boston, MA
- From $25 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Medical Receptionist
Bay State Physical Therapy —Needham, MA
- $22 - $24 an hour
- Full-time
- Clinic
- Organizational skills
- Outpatient
Quick Apply
Front Desk Medical Receptionists
ENT Specialist Inc —Dedham, MA
- $20 - $22 an hour
- Full-time
- Writing skills
- HIPAA
- High school diploma or GED
Quick Apply
Patient Care Representative
42 North Dental —Needham, MA
- $23 - $25 an hour
- Dental office
- HIPAA
- Entry level
Quick Apply
Practice Assistant – Wellesley – Front Desk
Beth Israel Lahey Health —Wellesley, MA
- $20.00 - $26.92 an hour
- Call employer
- Spanish
- Microsoft Excel
- Microsoft Outlook

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Quality Assurance Associate - Residential

Charles River Center -
Needham, MA

Apply Now

Job Details

Full-time
$31.25 an hour

Qualifications

Data collection

Full Job Description

Classification: Full-Time/Non-Exempt

Department: Administration

Reports to: Director of Quality Assurance

Position Summary

The Quality Assurance Associate supports the Director of Quality Assurance in monitoring, evaluating, and improving the quality and compliance of DDS-funded residential services.

This role partners with program leadership to ensure adherence to DDS regulations, agency policies, and best practices related to health, safety, individual rights, and person-centered care.

Essential Duties and Responsibilities

Administration

Conduct routine and targeted audits of residential programs to assess compliance with:
- DDS regulations (e.g., licensing indicators, MAP requirements, ISP timelines)
- Agency policies and procedures
Review documentation across systems (e.g., HCSIS, electronic health records, and paper records) to ensure accuracy, completeness, and consistency.
Identify quality concerns, develop improvement strategies, and support implementation.
Verify implementation and effectiveness of quality improvement initiatives.
Provide technical assistance and subject matter expertise to operational leadership.
Partner with operations to design and implement local process improvement initiatives.
Identify deficiencies and assist with developing corrective action plans.
Track corrective actions and verify timely completion.
Participate in division meetings and report on quality indicators.
Review satisfaction survey data and support the design, implementation, and evaluation of improvement strategies.

Compliance

Partner with operations to implement agency and local policies and procedures.
Conduct regular audits of residential operations to assess compliance with:
- DDS regulations
- Agency policies and procedures
- Internal quality standards
Analyze audit findings, incident data, and quality trends (e.g., medication occurrences, ISP compliance).
Assist residential programs in preparing for DDS licensing, certification, and survey reviews.
Conduct mock audits and certification readiness reviews.
Identify systemic issues and recommend training or process improvements.
Partner with program leadership to implement measurable quality improvement initiatives.
Monitor progress toward compliance benchmarks and performance indicators.
Collaborate with operations leadership to develop corrective action plans and verify implementation.
Provide guidance on regulatory requirements and documentation standards.

Risk Management

Review incident reports for accuracy, completeness, and regulatory compliance.
Support investigations involving incidents, allegations, and complaints, as assigned.
Conduct internal investigations by reviewing facts, determining findings, and recommending appropriate responses.
Identify trends and collaborate with operations to develop risk mitigation strategies.
Assist with the implementation of risk reduction initiatives.

Education and Training

Identify training needs in collaboration with Quality Assurance leadership and Operations.
Partner with Human Resources and Operations to develop training resources that support quality and compliance standards.
Provide training and coaching to staff on topics including:
- Documentation standards
- Individual rights and human rights processes
- Incident reporting
- Risk management
Provide ongoing technical support and consultation as needed.

Systems Analysis, Design, and Improvement

Provide quality assurance and process improvement expertise across residential services.
Partner with Program Directors, nursing staff, and clinical teams to resolve compliance concerns.
Participate in interdisciplinary meetings and quality assurance reviews.
Communicate audit findings, recommendations, and improvement opportunities clearly and professionally to leadership.
Support continuous quality improvement initiatives designed to strengthen service delivery and regulatory compliance.

Preferred Education

Bachelor's degree in Human Services or a related field.

Experience

3-5 years of experience in human services within DDS-funded programs.

Knowledge

DDS certification standards for residential services.
Individual Support Plan (ISP) development and implementation
Data collection and outcome measurement

Skills

Strong analytical and problem-solving abilities
Excellent organizational skills
Effective written and verbal communication

Core Competencies

Attention to detail and audit accuracy
Data analysis and trend identification
Knowledge of person-centered and outcome-based services
Ability to manage multiple priorities and audits simultaneously
Strong collaboration and relationship-building skills
Professional communication and presentation skills

Performance Expectations

Success in this role is demonstrated by:

Timely completion of audits and certification readiness activities
Measurable improvements in compliance and service quality
Effective collaboration with program leadership
Ongoing certification readiness across all residential programs
Meaningful contributions to continuous quality improvement initiatives

Language & Communication Skills

Fluent in English, with the ability to read, analyze, and interpret reports, clinical data, policies, and other professional documentation.
Strong ability to write professional reports, progress notes, correspondence, and other clinical documentation.
Capacity to effectively communicate with individuals using various communication methods.

Physical Demands

Ability to stand, walk, sit, stoop, kneel, crouch, and crawl as required.
Frequent lifting of up to 25 pounds and occasional lifting of up to 100 pounds to assist with personal care activities and crisis interventions.
Adequate vision, including close, distance, and peripheral vision, necessary for monitoring, observation, and maintaining safety.
Ability to travel between program locations and participate in on-site meetings, trainings, and emergency response activities as needed.

Reasoning Ability

Ability to follow detailed written and oral instructions.
Ability to exercise sound clinical judgment in complex situations.
Ability to analyze information, identify solutions, and implement appropriate interventions while maintaining compliance with regulatory and organizational standards.
Ability to balance multiple priorities and make timely decisions in a fast-paced environment.

Apply Now

Refine Your Search

medical administrative assistant jobs in needham, ma

Quality Assurance Associate - Residential

Unit Coordinator

Dental Office Front Desk Coordinator for General Dentistry Practice-4day work wk

Front Desk Office Lead

Experienced Medical Billing Assistant PART TIME, ON SITE JOB

Medical Administrative Support Specialist

Medical Secretary

Front Desk Representative

Practice Assistant (40 hr, Day)

Patient Care Coordinator

Front Desk Receptionist/ Tech Assistant

Client Success and Intake Coordinator

Patient Care Concierge/ Luxury Medical Aesthetics Practice

Client Care Specialist / Medical Receptionist

Medical Receptionist - At least 1 year MEDICAL RECEPTIONIST EXP required

Senior Home Care Scheduler

Medical Receptionist

Front Desk Medical Receptionists

Patient Care Representative

Practice Assistant – Wellesley – Front Desk

I want to receive the latest job alert for medical administrative assistant in needham, ma

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