Top 59 Payroll specialist Jobs in Neenah, Wi

Administrative Support Specialist - Fiscal Resources
City of Appleton, WI —Appleton, WI
- Extended hours
- English
- Mid-level
- Office
- Paid holidays
- Disability insurance
13d
Accounting Manager
St. Francis Xavier Catholic School System, Inc —Appleton, WI
- From $65,000 a year
- Full-time
- Management
- Mid-level
- Office
- 403(b) matching
- Health savings account
Quick Apply
2d
Construction Payroll Coordinator
Ballard Marine Construction —Neenah, WI
- $22 - $28 an hour
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Senior Human Resources Generalist
EVCO PLASTICS —Oshkosh, WI
- Full-time
- Management
- 8 years
- Senior level
- Health savings account
- Health insurance
Quick Apply
Accounting Manager
CLARITY CARE INC —Oshkosh, WI
- $80,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- CPA
- Paid training
- Dental insurance
Quick Apply
9d
Office Administrator/Receptionist
Complete Fire Solutions Inc —Neenah, WI
- $22 - $26 an hour
- Full-time
- Office
- Administrative experience
- Construction experience
- Health savings account
- Paid holidays
Quick Apply
20h
HR Administrator
Ecco Ride —Appleton, WI
- $21 - $24 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Payroll & Human Resources Coordinator
Lawrence University —Appleton, WI
- Full-time
- Writing skills
- Mid-level
- Office
Senior Finance Specialist
Oshkosh Corporation —Oshkosh, WI
- $46,300 - $71,300 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
4d
HR Generalist
University of Wisconsin Oshkosh —Oshkosh, WI
- From $52,000 a year
- Online Application
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Paid parental leave
- Parental leave
Assistant Bookkeeper
Fox Valley Golf Club —Freedom, WI
- $25 - $28 an hour
- Part-time
- Microsoft Excel
- QuickBooks
- Organizational skills
Quick Apply
3d
Senior Payroll Consultant
Baker Tilly Vantagen, LLC —Appleton, WI
- $49,500 - $118,990 a year
- Full-time
- Oracle
- Research
- 3 years
Quick Apply
9d
Accounting Specialist II
Suburban Enterprises —Appleton, WI
- Full-time
- 5 years
- Mid-level
- Office
- 401(k) matching
- Employee stock ownership plan
Quick Apply
5d
Maintenance Administrative Assistant
Air Wisconsin Airlines —Appleton, WI
- $47,000 - $52,000 a year
- English
- Mid-level
- Office
Quick Apply
Administrative Assistant
City of Oshkosh —Oshkosh, WI
- $28.35 - $32.40 an hour
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
HR Generalist
Spano Pratt —Appleton, WI
- $65,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Bachelor's degree
- 401(k) matching
Quick Apply
12d
Payroll Specialist
GAS Global Services —Appleton, WI
- Per diem
- Oracle
- Pass drug screening
- Mid-level
Quick Apply
Accounting Associate - AP, AR & Cash Management
Thermach —Appleton, WI
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- 401(k)
Quick Apply
1d
Senior Human Resources Generalist - Power Systems Division
Miller —Appleton, WI
- Full-time
- Spanish
- Microsoft Excel
- Office
4d
Accounting Generalist
Partnership Community Health Center —Appleton, WI
- $24.34 - $33.00 an hour
- Full-time
- Mid-level
- Office
- Finance
- Disability insurance
- Dental insurance
Quick Apply
4d

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Administrative Support Specialist - Fiscal Resources

City of Appleton, WI -
Appleton, WI

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Job Details

Full-time
13 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Administrative experience
Clerical experience
Productivity software

Full Job Description

Valley Transit is seeking a highly organized, and detail-oriented, professional to provide critical administrative and fiscal support to our operations. This position plays an essential role in ensuring accurate payroll processing, financial integrity, and administrative efficiency while supporting Valley Transit’s mission of delivering safe, reliable, and efficient public transportation in the Fox Cities.

This position performs varied and responsible administrative work requiring a high degree of confidentiality, discretion, and independent judgment. The Administrative Support Specialist supports departmental management through complex payroll, fiscal, and administrative functions and serves as a trusted resource for sensitive employee and financial matters.

Examples of Duties

Essential Job Functions

- Oversees department-wide payroll activities for all staff, ensuring timely, accurate, and confidential processing, and resolving sensitive payroll issues and disputes with discretion.
- Reviews biweekly payroll, verifying overtime, compensatory time, sick leave, vacation, holiday, and unpaid time in compliance with Fair Labor Standards Act (FLSA) guidelines.
- Serves as a confidential resource to management and staff regarding payroll procedures, timekeeping practices, and policy interpretation.
- Responds to internal and external payroll inquiries involving sensitive employee and financial information in a professional and discreet manner.
- Enters, audits, and maintains overtime and payroll data within the payroll system, ensuring data integrity and confidentiality.
- Monitors leaves of absence to ensure accurate and compliant payroll reporting.
- Completes payroll processing and confidentially communicates changes or corrections to employees and management.
- Coordinates employee additions, deletions, and changes within payroll pay groups.
- Reconciles internal payroll records with Human Resources leave data and resolves discrepancies, elevating issues to management as necessary.
- Reviews FLSA compliance reports, requests clarification from employees regarding payroll or overtime data, and initiates payouts when required.
- Prepares and submits confidential sick leave reports and other payroll documentation for departmental reporting.
- Creates, maintains, and safeguards accurate Excel spreadsheets related to payroll, leave balances, and compensatory time.
- Maintains confidential personnel records related to position changes, new hires, and employee separations.
- Prepares year-end payroll activities, including comp time balances, vacation carryover, PTO payouts, and other sensitive payroll reconciliations.
- Processes accounts payable and performs other bookkeeping and accounting functions involving confidential financial data.
- Monitors service contracts and supports management with administrative tracking and documentation.
- Prepares confidential and non-confidential reports for municipal, state, and federal partners.
- Records official minutes and notes as Secretary of the Fox Cities Transit Commission, exercising discretion with sensitive discussions and decisions.
- Types, edits, and formats a wide variety of correspondence, reports, and administrative documents for management.
- Provides high-level administrative assistance on complex and sensitive projects assigned by management.
- Maintains a moderately complex filing and records management system, ensuring confidentiality and compliance with record retention requirements.
- Maintains regular attendance and works overtime or extended hours as required to support payroll and management need

Other Job Functions

Occasionally provides customer service window coverage and answers phones, routing calls with professionalism and discretion.
Provides confidential administrative support to Department Administration staff as needed.
Serves as backup to the Enterprise Account Manager during absences, handling sensitive administrative and fiscal responsibilities.
Performs other related duties as assigned.

Typical Qualifications

Considerable experience in responsible clerical or administrative work; an associate degree in Accounting, Administrative Assistant studies, or a related field; or an equivalent combination of education, training, and experience that demonstrates the following knowledge, abilities, and skills:

Advanced proficiency in Microsoft Office Suite, particularly Excel and Word.
Considerable knowledge of business English, spelling, and arithmetic.
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
Ability to support management through independent problem-solving, sound judgment, and administrative expertise.
Ability to work effectively both independently and as part of a team in a fast-paced environment.
Ability to plan, prioritize, and schedule work to meet deadlines and operational demands.
Ability to interpret contracts, policies, and regulations.
Ability to understand and carry out moderately complex oral and written instructions.
Ability to establish and maintain effective working relationships with employees, management, and external partners.
Ability to maintain detailed records, compile complex data, and prepare accurate and timely reports.
Ability to coordinate multiple projects simultaneously.
Ability to sustain prolonged visual concentration.

Supplemental Information

Competencies
Communication
Customer Focus
Handling Difficult People
Problem Solving
Adaptability/Flexibility

To learn more about these competencies click here

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Refine Your Search

payroll specialist jobs in neenah, wi

Administrative Support Specialist - Fiscal Resources

Accounting Manager

Construction Payroll Coordinator

Senior Human Resources Generalist

Accounting Manager

Office Administrator/Receptionist

HR Administrator

Payroll & Human Resources Coordinator

Senior Finance Specialist

HR Generalist

Assistant Bookkeeper

Senior Payroll Consultant

Accounting Specialist II

Maintenance Administrative Assistant

Administrative Assistant

HR Generalist

Payroll Specialist

Accounting Associate - AP, AR & Cash Management

Senior Human Resources Generalist - Power Systems Division

Accounting Generalist

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