About the Organization:
Child Advocates of Nevada County is committed to ensuring advocacy for the wellbeing of children by disrupting the cycles of abuse, giving children a voice and educating parents on raising healthy children. We offer four programs to complete our mission; CASA (Court Appointed Special Advocate), One2One mentorship, Healthy Babies Home Visiting, and Child Safety Puppeteers.
We are seeking an experienced, detail-oriented, and mission-driven financial professional to support the organization’s fiscal health and operational excellence.
About the Role:
The Full-Charge Bookkeeper is responsible for the day-to-day financial operations of the organization, including full-cycle bookkeeping, payroll administration, accounts payable and receivable, grant and contract billing, reconciliations, audit preparation, and financial reporting. This role serves as a critical financial operations partner to organizational leadership and works closely with the Executive Director, program leadership, funders, external auditors, and board finance stakeholders.
This is a hands-on role requiring strong QuickBooks Desktop expertise, exceptional organizational skills, and the ability to independently manage multiple deadlines in a nonprofit environment.
How You’ll Have an Impact:
Financial Administration & Oversight
· Maintain the general ledger and ensure accuracy and completeness of all financial transactions.
· Perform monthly bank, credit card, and account reconciliations.
· Prepare monthly financial reports, including profit and loss statements, balance sheets, budget-to-actual reporting, and cash flow support reporting.
· Support annual budgeting and financial planning in partnership with leadership.
· Assist with annual audit preparation and coordination with external auditors and tax preparers.
· Maintain organized financial documentation and internal fiscal controls.
Payroll Administration
· Process biweekly payroll for approximately 23 employees accurately and on time using QuickBooks Desktop payroll module.
· Maintain payroll records, PTO accruals, payroll changes, and employee deduction records.
· Process payroll tax deposits and prepare quarterly and annual payroll filings, including W-2 reporting.
· Coordinate retirement contributions, benefit deductions, and payroll compliance requirements.
Accounts Payable, Accounts Receivable & Grant Billing
· Manage accounts payable, invoice processing, vendor payments, and payment tracking.
· Manage accounts receivable, deposits, and cash receipt documentation.
· Prepare monthly grant and contract invoices and ensure reporting deadlines are met.
· Track budget allocations, contract billing requirements, and reconciliation of actual expenses against funding sources.
· Maintain organized billing support documentation for funder audits and compliance reviews.
Compliance, Audit & Operational Support
· Support county, federal, and funder audits and compliance reviews.
· Ensure adherence to nonprofit financial controls and documentation requirements.
· Collaborate with leadership on financial insights, reporting needs, and operational initiatives.
· Support onboarding-related payroll and benefits administration documentation as needed.
What We’re Looking For:
Required Experience & Qualifications
· 5+ years of full-cycle bookkeeping or accounting experience.
· Demonstrated expertise with QuickBooks Desktop (required).
· Hands-on payroll processing experience, including payroll tax filings using QuickBooks Desktop payroll module.
· Strong bank reconciliation, accounts payable, accounts receivable, and financial reporting experience.
· Advanced proficiency in Microsoft Excel, Word, Outlook, and Microsoft Office tools.
· Ability to independently manage multiple priorities with exceptional accuracy and confidentiality.
Preferred Qualifications:
· Nonprofit accounting experience.
· Grant billing, contract invoicing, or fund accounting experience.
· Audit preparation and compliance support experience.
· Experience supporting budgeting and board-level financial reporting.
Important Details:
· Status: Part-Time
· FLSA Status: Non-Exempt
· Schedule: Up to 25 hours per week, onsite
· Location: Nevada County, California
Compensation and Benefits
Pay Range: $28.00 – $32.00 per hour
· Paid Time Off (PTO)
· Dental plan
· Vision plan
· IRA with 3% employer match
· AFLAC supplemental insurance options
Additional Requirements
· Ability to successfully complete required background screening.
· Valid driver’s license and proof of automobile insurance if required.
· Ability to manage multiple priorities in a mission-driven environment.
· Position contingent upon continued funding.
Equal Employment Opportunity Statement
Nevada County CASA is committed to building a diverse and inclusive workforce. We encourage applicants from all backgrounds and experiences to apply. All qualified applicants will receive consideration without regard to protected status.
Pay: $28.00 - $32.00 per hour
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 3 years of hands-on experience using QuickBooks Desktop (not QuickBooks Online)?
Experience:
- Grant billing, contract invoicing, or fund-based reporting: 1 year (Preferred)
- Full Charge Bookkeeping: 5 years (Required)
Ability to Commute:
- Nevada City, CA 95959 (Required)
Work Location: In person
