Top 69 practice administrator Jobs in new jersey

Clinical Workforce Coordinator
Pulse Vascular —Vineland, NJ
- $25 - $27 an hour
- Full-time
- Mid-level
- Office
- Databases
- Disability insurance
- Health insurance
Quick Apply
Dermatology Medical Assistant
Skin Secrets Dermatology Aesthetics and Wellness —Park Ridge, NJ
- $17 - $21 an hour
- Part-time
- Background check
- CPR Certification
- Vital signs
- Paid holidays
- Paid time off
Quick Apply
Practice Manager/Administrator
Rutgers University Medical Group —Belleville, NJ
- $83,156 - $117,450 a year
- Full-time
- Mid-level
- University
- Team management
- Disability insurance
- Health insurance
8d
Practice Supervisor
Barnabas Health Medical Group —Livingston, NJ
- $62,476 - $88,248 a year
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Disability insurance
- Health insurance
HR Generalist
Orthopedic Associates Of —Englewood Cliffs, NJ
- $75,000 - $80,000 a year
- Microsoft Word
- Surgery
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Practice Manager - Physician Practice
Hackensack Meridian Health —East Brunswick, NJ
- $61,110.40 a year
- Full-time
- Surgery
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Medical Assistant
CCRM Fertility —Clark, NJ
- $23 - $26 an hour
- Part-time
- BLS Certification
- HIPAA
- Laboratory experience
- Paid holidays
- 401(k) matching
Quick Apply
Practice Manager - Diabetes and Endocrine - Physician Practice
Hackensack Meridian Health —Old Bridge, NJ
- $61,110.40 a year
- Full-time
- Surgery
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Practice Administrator Vascular Surgery FT Days
Englewood Health —Englewood, NJ
- $70,000 a year
- Full-time
- Microsoft Excel
- Surgery
- Master's degree
- Paid time off
- Retirement plan
14d
Per Diem Medical Office Associate - Edison, NJ Urgent Care
Immediate Care Walk-In Management LLC —Edison, NJ
- Weekends as needed
- Urgent Care
- Travel
- Epic
- 401(k) matching
Quick Apply
Practice Administrator
Curalta Foot + Ankle —Voorhees, NJ
- $50,000 - $60,000 a year
- Full-time
- Private practice
- OSHA
- HIPAA
Quick Apply
14d
Per Diem Medical Office Associate - Bloomfield, NJ Urgent Care
Immediate Care Walk-In Management LLC —Bloomfield, NJ
- Weekends as needed
- Urgent Care
- Travel
- Epic
- 401(k) matching
Quick Apply
Practice Manager
Barnabas Health Medical Group —Jersey City, NJ
- $83,156 - $117,458 a year
- Full-time
- Mid-level
- Team management
- Neurology
- Disability insurance
- Health insurance
1d
Practice Manager, Cardiology
Barnabas Health Medical Group —Jersey City, NJ
- $83,156 - $117,458 a year
- Full-time
- Mid-level
- Team management
- Business
- Disability insurance
- Health insurance
1d
Specialty Dental Regional Director
Healthcare Sales. —Township of Brick, NJ
- $125,000 - $135,000 a year
- Full-time
- Dental office
- Management
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
Per Diem Medical Office Associate - South Plainfield, NJ
Immediate Care Walk-In Management LLC —South Plainfield, NJ
- Weekends as needed
- Travel
- Epic
- Entry level
- 401(k) matching
Quick Apply
Per Diem Certified Medical Assistant - South Plainfield, NJ
Immediate Care Walk-In Management LLC —South Plainfield, NJ
- Per diem
- BLS Certification
- High school diploma or GED
- Medical terminology
Quick Apply
Medical Biller
Advocare LLC —Sewell, NJ
- $20 an hour
- Full-time
- High school diploma or GED
- Computer skills
- Entry level
Clinical Coordination Assistant
CCRM Fertility —Livingston, NJ
- $23 - $26 an hour
- Full-time
- Patient monitoring
- BLS Certification
- Office
- Commuter assistance
- Health savings account
Quick Apply
Supervisor, Medical Office - Physician Practice
Hackensack Meridian Health —Neptune City, NJ
- From $53,601.60 a year
- 8 hour shift
- Microsoft Word
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance

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Clinical Workforce Coordinator

Pulse Vascular -
Vineland, NJ

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Staff scheduling
Team scheduling
High school diploma or GED
Computer skills
Workforce management
Healthcare software applications

Full Job Description

Position Purpose

At Pulse Vascular, every patient deserves timely, coordinated, and compassionate care. The Clinical Workforce Coordinator plays a key role in making that possible. By ensuring the right people are in the right place at the right time, appropriately & compliantly credentialed, this role directly supports our mission of delivering exceptional vascular care with efficiency, teamwork, and heart.

Position Summary

The Clinical Workforce Coordinator is responsible for creating, maintaining, and communicating schedules for our clinical team, including Physicians, Mid-level Practitioners, Nurses, Ultrasound Technologists, Radiologic Technologists and Medical Assistants, while ensuring appropriate coverage to support safe, high-quality patient care. This position works closely with clinical leadership to balance staff needs, business demands, and patient safety requirements across all Pulse Vascular locations. This position is also responsible for managing, coordinating, and maintaining the credentialing and re-credentialing process for all clinical staff, including physicians, nurse practitioners, physician assistants, nurses, and technologists. This role ensures compliance with organizational policies, accreditation standards, payer requirements, and regulatory guidelines. The Clinical Workforce Coordinator serves as the primary contact for credentialing inquiries and works closely with internal departments, external agencies, and licensing boards to ensure all providers are properly approved to work and bill for services.

Key Responsibilities

Develop, coordinate, and publish weekly and monthly staff schedules for all Pulse Vascular locations.
Ensure appropriate staffing levels are maintained to meet daily operational and patient care needs.
Adjust schedules as needed to accommodate PTO requests, last-minute absences, and changes in patient volume.
Communicate clearly with team members about schedule updates, expectations, and coverage changes.
Collaborate with the Director of Nursing and Practice Administrator to identify staffing trends, potential shortages, and overtime risks.
Maintain accurate records of PTO requests, shift swaps, and attendance in accordance with company policy.
Support new hires by coordinating onboarding and orientation schedules.
Partner with HR and management to ensure alignment between scheduling practices, policy compliance, and business needs.
Provide staffing and coverage reports as requested.
Handle all information with the highest degree of confidentiality and professionalism.
Coordinate initial credentialing and onboarding of clinical staff, ensuring timely completion of all required documents.
Process re-credentialing submissions according to organizational timelines and regulatory requirements.
Maintain accurate credentialing files (digital and/or paper) for each clinical staff member.
Ensure all credentialing activities meet federal, state, and accreditation standards
Monitor expiring licenses, certifications, and registrations; proactively communicate with staff to obtain updated credentials.
Prepare audit-ready files for payer credentialing audits, compliance reviews, and accreditation surveys.
Serve as the point of contact for credentialing questions from providers, HR, managers, and external agencies.
Maintain and update credentialing databases, spreadsheets, and tracking systems.
Ensure credentialing data is accurately entered into HRIS, practice management systems, and payer portals.
Create and distribute credentialing-related communications, reminders, and policy updates.

Qualifications

High school diploma or equivalent required; Associate’s degree or higher preferred.
Minimum of 2 years of experience in healthcare scheduling.
Strong working knowledge of healthcare operations, particularly in a clinical or outpatient environment.
Proficiency with scheduling and HRIS systems (e.g., Primepoint, Excel, or similar platforms).
Excellent communication, organization, and problem-solving skills.
Ability to manage multiple priorities and remain flexible in a fast-paced environment.
High attention to detail and commitment to accuracy.

Core Competencies

Collaboration: Builds strong relationships with staff and leadership to ensure smooth operations.
Organization: Maintains structure and accuracy in scheduling & credentialing across multiple locations and roles.
Communication: Clearly convey information and expectations to clinical staff and management.
Accountability: Takes ownership of scheduling & credentialing accuracy and timely communication.
Discretion: Maintains confidentiality regarding employee and organizational matters.

Physical Requirements

Prolonged periods of sitting and working at a computer.
Occasional walking to coordinate with clinical teams across the office.
Must be able to communicate effectively in person and electronically.

Benefits:

Medical
Dental
Vision
401k with generous match
Long Term Disability
Critical Illness
Pre-Paid Legal
Generous PTO & Sick policies

Quick Apply

Refine Your Search

practice administrator jobs in new jersey

Clinical Workforce Coordinator

Dermatology Medical Assistant

Practice Manager/Administrator

Practice Supervisor

HR Generalist

Practice Manager - Physician Practice

Medical Assistant

Practice Manager - Diabetes and Endocrine - Physician Practice

Practice Administrator Vascular Surgery FT Days

Per Diem Medical Office Associate - Edison, NJ Urgent Care

Practice Administrator

Per Diem Medical Office Associate - Bloomfield, NJ Urgent Care

Practice Manager

Practice Manager, Cardiology

Specialty Dental Regional Director

Per Diem Medical Office Associate - South Plainfield, NJ

Per Diem Certified Medical Assistant - South Plainfield, NJ

Medical Biller

Clinical Coordination Assistant

Supervisor, Medical Office - Physician Practice

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