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Senior Benefits Associate

HelloFresh -
New York, NY

Apply Now

Job Details

Full-time
$79,538 - $95,000 a year
6 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Optimizing workflow processes
Affordable Care Act (ACA)
Data integrity assurance
Spreadsheets
Employment law
HIPAA
Process improvement
HR legal compliance
Data integrity and documentation
Employee data management
Regulatory compliance analysis

Full Job Description

At HelloFresh, we want to change the way people eat forever by offering our customers high-quality food and recipes for different meal occasions. Over the past 10 years, we've seen this mission spread around the world and beyond our wildest dreams. Now, we are a global food solutions group and the world's leading meal kit company, active in 18 countries across 3 continents. So, how did we do it? Our weekly boxes full of exciting recipes and fresh ingredients have blossomed into a community of customers looking for delicious, healthy, and sustainable options. The HelloFresh Group now includes our core brand, HelloFresh, as well as: Green Chef, EveryPlate, Chefs Plate, Factor_, and Youfoodz.

The HelloFresh Total Rewards Team is looking for an exceptionally detail-oriented and experienced Senior Benefits Associate to serve as the operational backbone for our comprehensive employee benefits programs across the US and Canada. This role is centered on flawless execution, ensuring regulatory compliance, and delivering a superior employee experience. You will manage the full lifecycle of benefits administration, from vendor oversight and meticulous data management to leading annual enrollment processes. If you are a proactive problem-solver with a deep commitment to data integrity and statutory compliance in a multi-national environment, this is your opportunity to directly impact the well-being of thousands of HelloFresh employees. The role is based in New York, NY.

Responsibilities and Impact:

Benefits Administration Excellence: Lead the end-to-end administrative management of all North American employee benefits, including health, dental, vision, wellness initiatives, retirement savings (401k/RRSP), and complex leave-of-absence plans.
Compliance and Risk Management: Ensure absolute and timely compliance with all applicable US and Canadian statutory requirements, including but not limited to ERISA, ACA, HIPAA, COBRA, IRS regulations, Canadian Benefits and Pension legislation. Maintain documentation and support audits as required.
Open Enrollment Management: Drive the successful execution of the annual open enrollment process, managing the project timeline, coordinating with internal teams, developing clear and compliant communication materials, and leading employee education sessions.
Data Integrity and HRIS Management: Maintain meticulous accuracy of all benefits data within the HRIS (Workday) and other systems. Act as the primary liaison with Payroll to ensure accurate and timely deduction processing, reconciliation, and reporting. Data integrations/feeds with Payroll and external vendors.
Financial Analysis Support: Conduct detailed analysis of benefits utilization, cost drivers, and participation trends. Prepare comprehensive reports to support Total Rewards leadership in strategic decision-making and recommending data-backed program optimizations.
Vendor and Partner Oversight: Serve as the primary administrative contact for external benefits vendors and brokers. Monitor vendor service level agreements (SLAs), evaluate performance, assist with contract renewals, and support Request for Proposal (RFP) processes.
Program Implementation: Execute the operational implementation and wind-down of new and sunset benefit programs, ensuring seamless transitions for employees and compliance across all systems.

Qualifications:

Minimum of 5 years of progressive experience in benefits program administration and operations within a complex, multi-state/multi-national organization.
Expert-level knowledge of US and Canadian statutory laws and benefits regulations (e.g., ERISA, ACA, HIPAA, COBRA,).
Proven proficiency in managing benefits modules within major HRIS platforms (e.g., Workday).
Associate or Bachelor's degree in Human Resources, Business, or a related field.
Exceptional analytical skills, focused on maintaining data integrity, process optimization, and complex spreadsheet modeling.
French or Spanish language proficiency preferred.
Outstanding written and verbal communication skills, with the proven ability to translate complex benefits policies into clear, accessible language for diverse employee populations.

You’ll get:

Competitive salary and 401(k) with company match (vesting immediately upon participation)
Generous PTO policy and 4 weeks of parental leave
$0 monthly premium and flexible health plans starting on day one
85% discount on your HelloFresh subscription and other product offerings
A collaborative, dynamic work environment within a fast-paced, mission-driven company

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.

New York Pay Range

$79,538—$95,000 USD

About HelloFresh

We believe that sharing a meal brings people of all identities, backgrounds, and cultures together. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging. We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to deliver on these principles. We are proud of our collaborative culture. Our diverse employee population enables us to connect with our customers and turn their feedback into meaningful action - from developing new recipes to constantly improving our process of getting dinner to our customers’ homes. Our culture attracts top talent with shared values and forms the foundation for a great place to work!

At HelloFresh, we embrace diversity and inclusion. We are an equal-opportunity employer and do not discriminate on the basis of an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. As part of the Company’s commitment to equal employment opportunity, we provide reasonable accommodations, up to the point of undue hardship, to candidates at any stage, including to individuals with disabilities.

We want to adapt our processes and create a safe space that welcomes everyone so please let us know how we can accommodate our process. In case you have any accessibility requirements you can share that with us in the application form.

To learn more about what it's like working inside HelloFresh, follow us on Instagram and LinkedIn.

HelloFresh is committed to the principles of equal employment opportunity and providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, please reach out to us at:

Apply Now

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