Top 1909 Operations assistant Jobs in Newark, Nj

Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Operations Assistant
BelovED Community & Empowerment Academy Charter Schools —Jersey City, NJ
- Full-time
- School experience
- Google Workspace
- Research
- Paid time off
Quick Apply
3d
Clerical Assistant
Rutgers University —Newark, NJ
- $15.92 - $21.00 an hour
- Full-time
- Hybrid work
- Inventory control
- Office
- High school diploma or GED
- Paid holidays
- Dental insurance
Executive Assistant, Operations & Technology
NBCUniversal —New York, NY
- $90,000 - $120,000 a year
- Email
- Hybrid work
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant construction
Gecko Construction Group —Jersey City, NJ
- $30 - $40 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Paid time off
Quick Apply
3d
Executive Assistant
Personify Health —Newark, NJ
- $100,000 - $115,000 a year
- Email
- Hybrid work
- 5 years
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Med.Staff Office Admin Asst.
Hudson Regional Hospital —Secaucus, NJ
- $23 - $24 an hour
- Microsoft Outlook
- Medical office experience
- High school diploma or GED
Quick Apply
Administrative Assistant, Firm Operations
Citrin Cooperman —Iselin, NJ
- $67,000 - $75,000 a year
- Overtime
- Mid-level
- Office
- Organizational skills
Administrative Assistant I - Major and Planned Giving
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $102,796.62 a year
- Full-time
- Mid-level
- Office
- Residential
Personal Assistant
Elevate —New York, NY
- $25 - $30 an hour
- Part-time
- Customer service
- Research
- Administrative experience
- Paid training
- Flexible schedule
Quick Apply
14d
Part-Time Executive & Operations Assistant
Kitchen Tune-Up Bloomfield Montclair —Bloomfield, NJ
- $24 - $28 an hour
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- Mid-level
- Cell phone reimbursement
- Work from home
Quick Apply
Student Office Assistant - Operations and Data Management - 2026/27
Seton Hall University —South Orange, NJ
- Part-time
- Microsoft Outlook
- Office
- University
7h
Administrative Assistant
Marttine Management —North Arlington, NJ
- $23.65 - $28.48 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Flexible schedule
Quick Apply
Assistant Operations Manager
Maersk —Elizabeth, NJ
- $85,000 - $95,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
SPECIAL ASSISTANT OF OPERATIONS-CONFIDENTIAL
Newark Board of Education —Newark, NJ
- $125,000 - $170,000 a year
- School experience
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Administrative Coordinator
Ironstate Properties —Jersey City, NJ
- $25 - $27 an hour
- Full-time
- Hospitality
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
Fitness Studio Operations Assistant
Revive HIIT Facctory —North Arlington, NJ
- From $20 an hour
- Part-time
- Microsoft Word
- Merchandising
- US work authorization
Quick Apply
8h
Returns Assistant
WGACA LLC —Jersey City, NJ
- From $60,000 a year
- Full-time
- Continuous improvement
- 1 year
- Communication skills
Executive Assistant (Berkeley Heights, NJ)
Hewlett Packard Enterprise —Berkeley Heights, NJ
- $24.95 - $49.95 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Travel reimbursement

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Administrative Assistant

ALL STARS PROJECT INC.
Newark, NJ

Apply Now

Job Details

Full-time
$26.45 - $28.85 an hour

Qualifications

Video conferences (communication methods)

Full Job Description

Title: Administrative Assistant
Job Location: Newark, New Jersey; New York City / National Staff
Status: Full-Time / Non-Exempt / Hybrid
Reports to: Manager, Regional and Strategic Operations
Salary Range: $55,000-60,000/annualized ($26.45–28.85/hour)

Job Summary

The Administrative Assistant supports the Office of the President-Elect by providing high-quality administrative and operational coordination. Reporting to the Manager, Regional and Strategic Operations (Manager), this role plays a critical part in ensuring the efficiency, organization, and effectiveness of the President-Elect’s day-to-day operations.

This position goes beyond traditional administrative support, requiring strong organizational judgment, attention to detail, and the ability to proactively manage scheduling, reporting, and communications. The Administrative Assistant will, as directed by the manager, serve as a point of coordination across internal teams and external partners, helping to ensure that priorities are executed smoothly and deadlines are met.

Primary executive support is provided to the President-Elect, with supplemental coverage for the Office of the CEO, as assigned by the Manager.

This position is hybrid and requires occasional in-person attendance in both the Newark and New York City offices.

Job Responsibilities
Executive Administration & Communication – 50%

Proactively manage and prioritize the President-Elect’s calendar, ensuring alignment with organizational priorities and anticipating scheduling conflicts
Coordinate all logistics related to meetings, including scheduling, confirmations, and preparation of materials
Coordinate travel logistics and itineraries for the President-Elect, in collaboration with the Manager
Draft, proofread, and format email communications and correspondences on behalf of the President-Elect
Coordinate across teams to align schedules, communications, and materials
Provide limited operational and logistical support to the Office of the CEO for planned or unplanned coverage periods or designated in-person events, under the direction of the Manager and in coordination with the Office of the CEO. Support the Manager in coordinating between the Office of the President-Elect and the Office of the CEO, to foster communication, aligned scheduling and consistent information flow across both offices.
Maintain and update the President-Elect’s contact database and distribution lists
Archive and organize correspondence and key documents in a systematic and accessible manner
Support the preparation and submission of expense reports and reimbursements

Reporting & Coordination – 30%

Track, compile, and format recurring reports for the President-Elect, ensuring accuracy, consistency, and timeliness
Coordinate with internal stakeholders to gather updates, data, and materials needed for reports and presentations
Maintain tracking systems (e.g., Airtable, Excel, or similar tools) as designated by the Manager to support President-Elect priorities and initiatives
Monitor deadlines and follow up with team members to ensure timely completion of deliverables

Meetings, Events & Operations Support – 20%

Prepare agendas, briefing materials, and supporting documents for meetings and events
Assist in the planning and execution of in-person meetings and events, including room setup, materials preparation, registration, and on-site coordination
Provide technical support for meetings, including setup of devices and virtual meeting platforms
Support the Office of the CEO, under the direction of the Manager, on the planning, logistics and execution of high-visibility convenings including national Board of Directors meetings and Town Halls.
Support the production of presentations, talking points, and meeting packets in collaboration with the Manager

Qualifications

One to three years of administrative or operations experience, preferably supporting senior leadership
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills, including proofreading and editing
High level of discretion and professionalism in handling confidential and sensitive information
Strong interpersonal skills and ability to work effectively with individuals at all levels of an organization
Demonstrated ability to take initiative and work independently
High attention to detail and commitment to accuracy
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Airtable or similar systems is a plus
Experience with or a strong understanding of artificial intelligence (AI) tools and applications is preferred, including the ability to thoughtfully integrate them into workflows to enhance productivity and decision-making.
Comfort working in a fast-paced, entrepreneurial environment
Understanding of poverty-related issues and commitment to creating educational and developmental opportunities for underserved youth
Ability to lift up to ten pounds, and occasionally move objects to set up for meetings and events.
Flexibility in schedule; evenings and weekends are required on occasion.
Ability and willingness to commute as needed between Newark and New York City
Bachelor’s degree or equivalent experience preferred.

About the All Stars Project

The All Stars Project, Inc. (ASP) is a national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP’s afterschool programs include hip-hop talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more – we are building community and imagining possibility.

To learn more about the All Stars Project, please visit our website at https://allstars.org/.

Apply Now

Refine Your Search

operations assistant jobs in newark, nj

Administrative Assistant

Operations Assistant

Clerical Assistant

Executive Assistant, Operations & Technology

Administrative Assistant construction

Executive Assistant

Med.Staff Office Admin Asst.

Administrative Assistant, Firm Operations

Administrative Assistant I - Major and Planned Giving

Personal Assistant

Part-Time Executive & Operations Assistant

Student Office Assistant - Operations and Data Management - 2026/27

Administrative Assistant

Assistant Operations Manager

SPECIAL ASSISTANT OF OPERATIONS-CONFIDENTIAL

Administrative Coordinator

Office Coordinator, Newark

Fitness Studio Operations Assistant

Returns Assistant

Executive Assistant (Berkeley Heights, NJ)

I want to receive the latest job alert for operations assistant in newark, nj

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