Top 20 Construction administrative assistant Jobs in Newport Beach, Ca

Office Assistant - Construction Department
Olen Properties —Newport Beach, CA
- $58,000 - $65,000 a year
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Wellness program
- Disability insurance
Quick Apply
Construction Office Secretary / Administrative Assistant
Pacific Construction —Santa Ana, CA
- $25.58 - $30.81 an hour
- Part-time
- Microsoft Excel
- Office
- In-person
- Flexible schedule
Quick Apply
10d
Project Assistant
BKF —Newport Beach, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
Quick Apply
Construction Admin Assistant
Modular Resource International —Costa Mesa, CA
- $20 - $25 an hour
- Full-time
- Office
- QuickBooks
- Warehouse
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant - Construction
Erickson-Hall Construction Co. —Los Alamitos, CA
- $43,386 - $62,767 a year
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Profit sharing
- AD&D insurance
Quick Apply
Operations Analyst
Bristol Management Services —Newport Beach, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Office
- 3 years
Quick Apply
Office Administrator - Parttime
CALTEC Corp. —Irvine, CA
- $23 - $29 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Flexible schedule
Quick Apply
Administrative Assistant / Project Coordinator
Quantum Signs —Laguna Hills, CA
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply
Project Administration Coordinator (Southern California)
Blach Construction —Orange, CA
- $65,000 - $90,000 a year
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Disability insurance
Quick Apply
Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Accountant/Administrative Assistant
hardrock management corp —Tustin, CA
- $22 - $30 a year
- Full-time
- Bilingual
- Research
- Mid-level
Quick Apply
Electrical Construction - Project Assistant
CSI Electrical Contractors —Santa Fe Springs, CA
- $27 - $35 an hour
- Full-time
- Background check
- Construction site
- Computer literacy
- Profit sharing
- AD&D insurance
PROJECT ASSISTANT
2H Construction —Signal Hill, CA
- Entry level
Operations Assistant Coordinator
Systems Waterproofing, Inc. —Orange, CA
- $52,000 - $60,000 a year
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Construction Operations Assistant
Childs Play —Anaheim, CA
- $21 - $23 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
Quick Apply
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Office Assistant - Construction Department

Olen Properties -
Newport Beach, CA

Quick Apply

Job Details

Full-time
$58,000 - $65,000 a year

Benefits

Wellness program
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Construction specifications
Basic math
English
High school diploma or GED
Driver's License
Construction plans
Construction drawing review
Data interpretation
Project stakeholder communication

Full Job Description

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties.

Please visit www.Olen.com for more information.

OFFICE ASSISTANT – Construction Department

SUMMARY:

Responsible for providing administrative support to the Construction Department as needed. This position is the primary support for the Director of Construction and the Construction Project Coordinator.

REPORTS TO: Construction Project Coordinator with additional reporting to Director of Construction and Senior VP of Construction

ESSENTIAL DUTIES & RESPONSIBILITIES:

Maintain and update various Construction Reports
Create, file and distribute construction-related documents, as needed.
Review Subcontractor purchase order and change order requests and submit to Director of Construction for approval.
Prepare purchase orders and change orders
Set up, maintain and close out of all Tenant Improvement files
Maintain construction department document filing, as directed
Create Agenda and take minutes of Tenant Improvement meetings for distribution
Update and send out Tenant Improvement Weekly Project Reports
Maintain Project List with current information
Keep Plan Room neat and orderly
Work on special projects, as needed
Travel to jobsites, as needed
Assist with Corporate Office front desk coverage, as needed
Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty and assigned tasks satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

Must possess exceptional oral and written communication and interpersonal skills
Requires the ability to read and analyze complex reports and interpret business correspondence
Must have the ability to write comprehensive business correspondence
Requires the ability to read and interpret construction plans, drawings and specifications
Must represent the company by maintaining a professional appearance and demeanor at all times

EDUCATION & SKILLS:

A High School Diploma or GED required. Business school or Associate degree is a plus.
Strong computer skills including Excel, Word, Outlook and Share Point
Demonstrates initiative, professionalism, integrity, and exercises confidentiality of all areas of performance
Knowledge and experience in tenant improvement construction a plus
Enthusiasm and motivation
Good customer service and communication skills
Team player attitude
Will assist in meeting the company goal of going paperless

CERTIFICATES, LICENSES, REGISTRATIONS:

Driving is an essential duty of this position: [ X ] Yes [ ] No

Driving is an essential function of this role, as such a Valid Driver’s License and proof of liability insurance is required

LANGUAGE SKILLS:

Ability to speak, read, write and understand the English language in order to perform the following:
Read and comprehend simple instructions, correspondence and memos
Write correspondence and reports
Effectively present information in one-on-one and small group situations to tenants, subcontractors, vendors and other employees of the Company
Effectively communicate over the telephone
The ability to speak Spanish is a plus

MATHEMATICAL ABILITY:

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American currency and weight measurement, volume, and distance.
Must be able to compute rates, ratio and percentage.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form
Ability to deal with problems involving several concrete variables in standardized situations

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation which does not impose an undue hardship on the Company may be made to enable qualified individuals with a disability to perform the essential duties of the job.

While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee frequently is required to stand, walk, sit, and use hands and fingers to handle or feel objects. The employee is occasionally required to reach with hands and arms, and climb or balance.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION (this is not meant to be comprehensive list):

· Copy machine/scanner · Adding machine/calculator · Telephone/Mobile Phone

· Computer & peripherals · Use of software to create electronic files & documents

This position is Full-Time, hourly and located in Newport Beach. This position is required to be in office each day - this is not a hybrid or remote position.

Compensation

The salary range for this position is $58,000 – $65,000 annually is the posted range and is flexible depending upon experience and skill level.

Benefits

Subsidized health insurance including medical, dental and vision
Company Paid Life and LTD insurance
401(k) Plan including company match
Paid time off
Employee Wellness Program
All other benefits and leaves as required by law
And so much more!

Work Location: In person

Quick Apply

Refine Your Search

construction administrative assistant jobs in newport beach, ca

Office Assistant - Construction Department

Construction Office Secretary / Administrative Assistant

Project Assistant

Construction Admin Assistant

Administrative Assistant - Construction

Operations Analyst

Office Administrator - Parttime

Administrative Assistant / Project Coordinator

Project Administration Coordinator (Southern California)

Executive Operations Coordinator

Accountant/Administrative Assistant

Electrical Construction - Project Assistant

PROJECT ASSISTANT

Operations Assistant Coordinator

Construction Operations Assistant

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OFFICE ASSISTANT – Construction Department

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