Top 21 Office administrator Jobs in Niantic, Ct

Office Administrator plus
Bridebrook Development —East Lyme, CT
- $24.75 - $34.80 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- QuickBooks
- 401(k)
- Parental leave
Quick Apply
13d
Office Manager - Mid/Senior Level
SBG TECHNOLOGY SOLUTIONS INC —Groton, CT
- $75,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
13d
Office Manager
Ocean Honda Groton —Groton, CT
- $35 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid holidays
- Health insurance
Quick Apply
Office Manager
Northline Psychiatry —Niantic, CT
- $45,000 - $55,000 a year
- Full-time
- Background check
- Private practice
- Vital signs
- Paid holidays
- Health insurance
Quick Apply
13d
Dispatcher / Office Administrator – HVAC Home Services
Call The Bee —New London, CT
- $75,000 - $85,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator, Self-Governance & Grants
The Mohegan Tribe of Indians Of Connecticut —Uncasville, CT
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
5d
BUSINESS OFFICE MANAGER
Stonington Institute —Groton, CT
- Urgently hiring
- Computer literacy
- Writing skills
- Adults
- Health insurance
- Dental insurance
Office Administrator
Crisp Community LLC —Norwich, CT
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Business Office Manager
Greentree Manor Nursing and Rehabilitation Center —Waterford, CT
- Full-time
- Skilled nursing facility
- Customer service
- GAAP
- Retirement plan
Quick Apply
6d
Office Manager - Adult Behavioral Health Services (per diem)
Natchaug Hospital —Groton, CT
- Monday to Friday
- Adults
- Mid-level
- Office
Quick Apply
Front Office Manager
Hampton Inn- Groton —Groton, CT
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
10d
Office Administrator/Executive Assistant
Jacob Hamilton Gardens Inc —East Hampton, NY
- $65,000 a year
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Administrative Coordinator
Law Enforcement Council —Norwich, CT
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
9d
Operations Coordinator
Amplify People —Stonington, CT
- $50,000 - $60,000 a year
- Full-time
- No experience needed
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
Business Office Manager Healthcare
Apple Rehab Mystic —Mystic, CT
- Full-time
- Skilled nursing facility
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Assistant Front Office Manager - Seasonal
Gurney's Inn Resort & Spa —Montauk, NY
- $1,442 a week
- Weekends as needed
- CPR Certification
- Inventory management
- Mid-level
Quick Apply
Front Office Manager
Arbus Hospitality —Greenport, NY
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Hotel
- Conflict management
Quick Apply
1d
Substitute Performing Arts Teacher (Dance/Theatre)
Interdistrict School for Arts and Communication (ISAAC) —New London, CT
- School experience
- Classroom
- 5 years
Assistant Front Office Manager
Gurney's Inn Resort & Spa —Montauk, NY
- $65,000 - $75,000 a year
- Weekends as needed
- CPR Certification
- Inventory management
- Mid-level
Quick Apply
Office Assistant
Amos Meringer Builder, LLC —Southold, NY
- $20.00 - $29.60 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Flexible schedule
Quick Apply
8d

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office administrator jobs near niantic, ct

Office Administrator plus

Bridebrook Development
East Lyme, CT

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Job Details

Full-time
$24.75 - $34.80 an hour
13 days ago

Benefits

401(k)
Parental leave
Flexible schedule
Retirement plan

Qualifications

Customer communication
Filing
Attention to detail
QuickBooks
Construction administrative experience
Time management

Full Job Description

Administrative & Operations Assistant

Construction & Property Management

Position Overview

We are seeking an experienced, organized, and highly motivated Administrative & Operations Assistant to support the day-to-day operations of a construction and property management company. This is a hands-on position for someone who understands that construction and property management involve much more than general office administration.

The ideal candidate will have experience with QuickBooks, bookkeeping, project management, property management, invoicing, accounts payable/receivable, vendor and subcontractor coordination, scheduling, and general business administration.

The successful candidate should be comfortable working independently, managing multiple priorities, communicating with contractors, vendors, tenants, employees, and management, and understanding how the different aspects of a construction and property management company work together.

Key Responsibilities

Accounting & Bookkeeping

Maintain accurate bookkeeping and financial records using QuickBooks.
Enter invoices, bills, payments, deposits, and other financial transactions.
Assist with accounts payable and accounts receivable.
Prepare and track invoices and customer payments.
Reconcile bank and credit card accounts.
Assist with payroll and employee records.
Track project and property-related expenses.
Work with the company's accountant, banks, insurance companies, and other financial professionals.
Maintain organized financial and company records.

Construction Administration

Assist with day-to-day administration of construction projects.
Maintain project files, contracts, change orders, purchase orders, invoices, and other documentation.
Track subcontractors, vendors, materials, deliveries, and project expenses.
Assist project managers and estimators with documentation and scheduling.
Help coordinate communication between the office, field personnel, subcontractors, vendors, engineers, architects, and customers.
Track project budgets, commitments, invoices, and payments.
Assist with preparing bids, proposals, contracts, and other project paperwork.
Maintain records for permits, inspections, certificates, insurance, and other construction requirements.
Understand the basic flow of a construction project from estimating and permitting through construction, completion, and closeout.

Property Management

Assist with the management of residential and commercial properties.
Maintain tenant and property records.
Assist with leases, renewals, tenant correspondence, and move-in/move-out documentation.
Coordinate maintenance and repair requests.
Schedule contractors and service providers.
Track property expenses, invoices, and maintenance costs.
Assist with rent tracking and collections.
Maintain organized records for each property.
Communicate professionally with tenants, vendors, contractors, and property owners.

Office & Operations Management

Manage incoming calls, emails, correspondence, and general office communications.
Maintain organized electronic and physical filing systems.
Assist management with scheduling, meetings, and day-to-day administrative needs.
Prepare reports, spreadsheets, correspondence, and other documents.
Track important deadlines, renewals, payments, insurance certificates, licenses, permits, and contracts.
Assist with purchasing and office supplies.
Maintain confidentiality of company, employee, tenant, and financial information.
Identify issues before they become problems and bring them to management's attention.

Qualifications

Previous experience in construction, property management, accounting/bookkeeping, or business administration strongly preferred.
Strong working knowledge of QuickBooks.
Solid understanding of bookkeeping and basic accounting principles.
Experience with Microsoft Office, particularly Excel and Word.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects and priorities simultaneously.
Comfortable communicating with subcontractors, vendors, tenants, customers, and management.
Ability to work independently and take ownership of responsibilities.
Strong attention to detail and accuracy.
Ability to understand and learn the different aspects of a construction and property management operation.

Preferred Experience

Experience with any of the following is a plus:

Construction accounting
Construction estimating
Project management software
Property management software
Accounts payable/receivable
Payroll
Lease administration
Vendor and subcontractor management
Building permits and municipal paperwork
Insurance and certificates of insurance
Construction contracts and change orders
Real estate or property accounting
Scheduling and project coordination

The Ideal Candidate

The ideal candidate is more than an administrative assistant. We are looking for someone who wants to become an important part of the company's operations and understands how the office, construction projects, finances, and properties all work together.

You should be someone who can look at a problem, understand what needs to be done, and take the initiative to get it handled. You don't need to be an expert in every area on day one, but you should have a strong understanding of business operations and be capable of learning the construction and property management aspects of the company.

This is an excellent opportunity for an experienced administrative professional who wants a position with responsibility, variety, and the opportunity to grow with a construction and property management company.

Pay: $24.75 - $34.80 per hour

Benefits:

401(k)
Flexible schedule
Parental leave
Retirement plan

Work Location: Hybrid remote in East Lyme, CT 06333

Quick Apply

Refine Your Search

office administrator jobs in niantic, ct

Office Administrator plus

Office Manager - Mid/Senior Level

Office Manager

Office Manager

Dispatcher / Office Administrator – HVAC Home Services

Office Coordinator, Self-Governance & Grants

BUSINESS OFFICE MANAGER

Office Administrator

Business Office Manager

Office Manager - Adult Behavioral Health Services (per diem)

Front Office Manager

Office Administrator/Executive Assistant

Administrative Coordinator

Operations Coordinator

Business Office Manager Healthcare

Assistant Front Office Manager - Seasonal

Front Office Manager

Substitute Performing Arts Teacher (Dance/Theatre)

Assistant Front Office Manager

Office Assistant

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