Top 14 Office assistant Jobs in Normal, Il

Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Accounting Clerk/Administrative Assistant
Minerva Promotions —Bloomington, IL
- $18.00 - $24.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Office Assistant
Stahly Applicators —Bloomington, IL
- Call employer
- Office
- Entry level
Front Desk Receptionist
Country Inn and Suites By Radisson —Bloomington, IL
- $15 - $18 an hour
- Weekends as needed
- Inventory management
- Basic math
- Hotel
- Employee discount
Quick Apply
Veterinary Receptionist - Experienced
Americana Animal Hospital —Bloomington, IL
- $17 - $22 an hour
- Full-time
- Anatomy knowledge
- Cleaning
- In-person
- Paid time off
- Employee discount
Quick Apply
Office Administrator
Impact Funeral Partners —Eureka, IL
- $19 - $22 an hour
- Full-time
- Google Workspace
- Inventory management
- Office
Quick Apply
Executive Assistant to the President and Provost
Eureka College —Eureka, IL
- $45,760 - $49,920 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
Quick Apply
14d
Physician's Office Receptionist/CNA
Hopedale Medical Complex —Hopedale, IL
- $17 - $18 an hour
- CPR Certification
- Vital signs
- BLS Certification
- Disability insurance
- Health insurance
Quick Apply
10d

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Accounting Clerk/Administrative Assistant
Minerva Promotions —Bloomington, IL
Manage front desk operations, including greeting visitors and answering inquiries. Strong typing skills with attention to detail for data entry tasks.
$18.00 - $24.50 an hour
Quick Apply

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Construction Office Administrator
Savvas Ramone Demolition LLC —Columbus, OH
Experience with document management, filing systems, and office coordination Familiarity with City of Columbus operations and Department of Building and Zoning…
$24 - $30 an hour
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Member Concierge/ Receptionist/Manager
Hammer & Nails Grooming Shop For Guys —Columbus, OH
Perform general office duties such as answering phones, responding to emails, and managing calendars. Assist with administrative tasks such as data entry,…
$22 - $24 an hour
Quick Apply

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Executive Assistant

PINNACLE ACTUARIAL RESOURCES INC
Bloomington, IL

Apply Now

Job Details

Full-time
$75,000 - $95,000 a year

Benefits

Profit sharing
Disability insurance
Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

This role offers a hybrid work arrangement, with a combination of in-office and remote work.

SUMMARY

Under the leadership of the manager of operations and administration, the executive assistant provides high-level administrative support to executives, optimizing their time, enhancing productivity and ensuring operational efficiency across the firm. This position handles a variety of office and administrative tasks focusing on organization, workflow management and firmwide coordination to support principals and enhance firm operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

Provide high-level administrative support and assistance to principals and other stakeholders, managing tasks with increasing independence and ownership
Build a strong partnership with principals by aligning daily operations with their priorities
Identify and improve processes, managing projects, information and resources with minimal oversight
Lead calendar management for principals, prioritizing time-sensitive tasks and overseeing meeting logistics and follow-up actions
Research and prepare client-facing materials, reports and logistics
Cultivate relationships across departments, ensuring smooth communication and a positive organizational culture
Use discretion, judgment and knowledge to facilitate principals’ activities and maintain confidentiality; apply administrative best practices with thoroughness and emotional intelligence
Deliver principal-ready materials with a focus on quality, polish and firm alignment; proficient in key firm tools, reports, software and processes
Assist with event planning and coordination, including setup/teardown and vendor and office maintenance as needed
Contribute consistently to administrative continuity efforts (training manuals, SOPs, documentation)
Build cross-department rapport, uplift team morale and model professionalism
Understand Pinnacle reports including SAOs (Statements of Actuarial Opinion), engagement letters, etc., office technology and procedures, including front-end and progressing to back-end Style Guide processes as needed
Obtain notary commission within two months of employment and may need to initiate e-notary authorizations within six months of employment
Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism
Independently manage travel arrangements, including logistics and itineraries
Model administrative best practices, mentor junior staff as needed and support team development
Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance

COMPETENCIES

High organizational and prioritization skills; ability to manage multiple recurring projects
Exceptional attention to detail. Ensure completeness and accuracy across projects and teams.
Excellent verbal and written communication skills. Ability to manage competing priorities and projects seamlessly.
Ability to work independently and as part of a team, demonstrating professionalism in all interactions; ability to work effectively with multiple individuals to support simultaneous projects
Skilled in Adobe Acrobat Pro, AI tools and Microsoft Office (Word, Excel, PowerPoint, Teams) with a preference for high proficiency in these tools
Strong in report creation, template development and process improvement; able to lead small projects and mentor junior staff

EDUCATION AND/OR EXPERIENCE

High school diploma required; Associate’s or Bachelor’s degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute
Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals

The base salary range for this position is $75,000 to $95,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills.

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Apply Now

Refine Your Search

office assistant jobs in normal, il

Executive Assistant

Accounting Clerk/Administrative Assistant

Office Assistant

Front Desk Receptionist

Veterinary Receptionist - Experienced

Office Administrator

Executive Assistant to the President and Provost

Physician's Office Receptionist/CNA

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This role offers a hybrid work arrangement, with a combination of in-office and remote work.

SUMMARY

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

COMPETENCIES

EDUCATION AND/OR EXPERIENCE

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