Top 5 Assistant bookkeeper Jobs in North Smithfield, Ri

Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)
AMERICAN ECOTECH LC —Warren, RI
- Part-time
- Ability to walk for extended periods
- Mid-level
- Office
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Bookkeeper/Administrative Assistant(bookkeeping experience required)
Rhode Island Bookkeeping Associates LLC —West Warwick, RI
- $18 - $20 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
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Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)

AMERICAN ECOTECH LC
Warren, RI

Quick Apply

Job Details

Part-time

Qualifications

Computer operation
Phone communication
Spreadsheets
Administrative experience
Desktop applications
QuickBooks
CRM system proficiency
Productivity software
Office experience
Client interaction via phone calls

Full Job Description

Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite)

Warren, RI
Part-Time |25-30 Hours Per Week

We are seeking a reliable and detail-oriented Bookkeeping Administrative Assistant to support daily bookkeeping, billing, and administrative operations. This position plays an important role in the day-to-day financial and office functions of the business by entering invoices and bills into QuickBooks, applying customer payments, monitoring outstanding balances, maintaining accurate records and filing systems, and assisting with customer and vendor communications.

The ideal candidate is organized, dependable, and comfortable managing multiple responsibilities in a fast-paced small business environment. Previous bookkeeping and administrative experience is required, along with proficiency in QuickBooks and general office systems. This position works closely with and reports directly to the Finance Manager to support daily operational and financial needs.

We are looking for someone who is adaptable, highly organized, and able to work independently while maintaining a high level of accuracy, professionalism, and accountability.

Responsibilities

Perform daily bookkeeping activities using QuickBooks Desktop
Enter bills and maintain accurate financial records
Receive, record, and apply customer payments
Process and track vendor payments
Manage inventory records, including tracking inventory levels, receipts, usage, and adjustments
Maintain accurate inventory data within QuickBooks, including item setup, stock quantities, and inventory transactions
Assist with inventory purchasing, vendor coordination, reorder tracking, and monitoring of stock availability
Support inventory reporting and provide visibility into inventory status, usage, and discrepancies
Monitor and follow up on outstanding balances and past-due accounts
Maintain customer and account information within QuickBooks and Zoho CRM
Assist Project Managers with administrative, billing, and project-related support tasks
Maintain organized digital and physical filing systems
Provide general administrative and office support as needed
Communicate professionally with customers and vendors regarding billing and account status
Support daily operational and administrative activities as assigned
Handle confidential financial and business information with discretion
Maintain a high level of accuracy, organization, and attention to detail in all work performed

Qualifications

Previous bookkeeping, billing, or administrative support experience required
Proficiency in QuickBooks is required
Prior Inventory Management experience preferred
Previous CRM experience required; experience with Zoho CRM preferred
Strong organizational, communication, and time management skills
Highly detail-oriented with a strong focus on accuracy and follow-through
Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
Proficiency in Microsoft Office, including Excel, and general computer systems
Ability to work independently while maintaining professionalism and accountability
Strong problem-solving skills and ability to handle sensitive information with discretion

Physical Requirements

Ability to sit, stand, walk, bend, and move throughout the office as needed
Ability to lift and carry office materials and packages up to 20 pounds on an occasional basis
Ability to work at a computer and use standard office equipment for extended periods of time
Manual dexterity required for filing, paperwork, typing, and data entry tasks
Ability to communicate clearly and professionally in person, by phone, and through email
Ability to maintain focus, accuracy, and attention to detail in a fast-paced office environment

Position Details

Part-time position: 25 hours per week
Monday–Friday daytime schedule
Flexible onsite daytime hours available within standard business hours
Position is fully onsite and based in Warren, Rhode Island

Quick Apply

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assistant bookkeeper jobs in north smithfield, ri

Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)

Bookkeeper/Administrative Assistant(bookkeeping experience required)

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