Top 476 Office coordinator Jobs in Northvale, Nj

Medical Front Desk Coordinator – Ophthalmology
Andrew M Prince MD —Oradell, NJ
- $21 - $23 an hour
- Full-time
- Private practice
- Spanish
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
2d
Human Resources Coordinator
The Assurance Group —Englewood, NJ
- $32 - $38 an hour
- Temporary
- Spanish
- English
- Mid-level
- Health insurance
- Paid time off
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1d
HR Timekeeping & Labor Coordinator
Chaim Gitelis DO PC —Orangeburg, NY
- $50,000 - $60,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
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Patient Experience & Practice Administrative Coordinator
Kaplan Brain & Body —Emerson, NJ
- $50,000 - $100,000 a year
- Part-time
- HIPAA
- Office
- In-person
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10d
Business Office Coordinator
North East Regional Surgical Center, LLC (13015) —Paramus, NJ
- $28.96 - $35.48 an hour
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
FT Front Desk Coordinator
IVX Health —Paramus, NJ
- $25.00 - $27.50 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Continuing education credits
- Health savings account
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Office Coordinator
Preventive Plus —Paramus, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
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Business Office Coordinator
Vanguard ASC (10942) —Maywood, NJ
- $29 - $36 an hour
- Full-time
- Surgery
- Mid-level
- Office
- Health savings account
- AD&D insurance
Front Office Receptionist / Patient Coordinator
New Jersey Foot and Ankle Centers —Oradell, NJ
- $21 - $24 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Paid time off
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Front Desk Receptionist/ Patient Care Coordinator
Advanced Audiology Of NY —Norwood, NJ
- From $20 an hour
- Full-time
- Google Workspace
- Inventory management
- Writing skills
- Paid training
- Health insurance
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21h
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
6d
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Orthodontic Front Desk Coordinator
Golub Orthodontics —Westwood, NJ
- $17 - $28 an hour
- Full-time
- Dental office
- Administrative experience
- In-person
- 401(k)
- Paid time off
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Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Paramus, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
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Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
Office Coordinator - Primary Care, Cos Cob
Stamford Health —Riverside, CT
- Full-time
- Primary Care
- Mid-level
- High school diploma or GED
Quick Apply
Front Desk Receptionist and Patient Coordinator
Village Plastic Surgery-Pedy Ganchi MD —Ridgewood, NJ
- $18 - $23 an hour
- Part-time
- Private practice
- US work authorization
- In-person
Quick Apply
10d
Dental Front Desk & Treatment Coordinator
Tenafly Dental Spa —Tenafly, NJ
- $20 - $45 an hour
- Full-time
- Dental office
- In-person
- Entry level
- Health insurance
- Paid time off
Quick Apply
1d
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Human Resources Coordinator
Always Home Care —West New York, NJ
- $20 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Medical Front Desk Coordinator – Ophthalmology

Andrew M Prince MD
Oradell, NJ

Quick Apply

Job Details

Full-time
$21 - $23 an hour
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off

Qualifications

Computer operation
Spanish
Patient scheduling systems
Phone communication
Practice management software
Patient demographics
Clinical data entry
Telephone systems
Multi-line phone systems
Clinical confidentiality policies
Managing patient records
Quality data entry
Client interaction via phone calls
Customer data entry

Full Job Description

About the Position

Our established ophthalmology practice is seeking an experienced, highly accurate, and personable Medical Front Desk Coordinator to join our team.

This is not simply a receptionist position. The front desk is the face and voice of our practice and plays an essential role in both the patient experience and the efficient operation of the office.

We are looking for someone who combines two equally important qualities:

Exceptional medical front desk skills — particularly medical scheduling, insurance eligibility verification, accuracy, and organization.

Exceptional people skills — someone warm, charismatic, energetic, professional, and genuinely happy to interact with patients.

The right candidate will be a true people person who can greet every patient with a smile while also maintaining exceptional attention to detail in a busy medical environment.

Primary Responsibilities

Patient Scheduling & Front Desk Operations

Schedule, reschedule, and cancel patient appointments accurately and according to established scheduling protocols.
Maintain a thorough understanding of appointment types and appropriate scheduling requirements.
Check patients in and out efficiently and professionally.
Answer a busy multi-line telephone system with a polished, professional speaking voice and excellent telephone etiquette.
Greet every patient warmly and create a positive first impression of the practice.
Enter new patient demographic and insurance information accurately into the practice management system.
Update existing patient demographics and insurance information as necessary.
Collect copays, deductibles, and outstanding patient balances.
Monitor the daily schedule and communicate effectively with clinical staff regarding patient flow.

Insurance Eligibility & Verification

Confirm active coverage and identify applicable copays, deductibles, referrals, and other insurance requirements when making appointments.
Accurately enter and update insurance information within the practice management system.
Identify eligibility or coverage issues in advance and communicate with patients when necessary.
Assist with referral and authorization requirements as appropriate.

Prior hands-on medical insurance verification and eligibility experience is required for this position.

Patient Recall & Schedule Management

Perform patient recall for missed, cancelled, and no-show appointments.
Contact patients who are overdue for recommended follow-up care.
Document recall attempts accurately within the practice management system.
Assist in maintaining a productive schedule by proactively filling appropriate openings and following up with patients requiring continued care.

Medical Records & Document Management

Receive, process, and fulfill patient medical records requests accurately and in accordance with HIPAA requirements and office policies.
Obtain appropriate patient authorization prior to releasing protected health information when required.
Scan incoming office documents and patient records into the appropriate electronic chart.
Accurately categorize and attach scanned documents to the correct patient and appropriate section of the medical record.
Maintain organized and accurate electronic patient records.
Process incoming and outgoing medical documentation as needed.

General Administrative Support

Communicate professionally with patients, pharmacies, referring physicians, insurance companies, and other healthcare offices.
Work collaboratively with the physician, technicians, surgical schedulers, and Practice Administrator.
Assist with administrative duties as needed to support efficient daily office operations.
Maintain patient confidentiality and HIPAA compliance at all times.

Required Qualifications

Minimum 2 years of medical front desk experience preferred
Previous hands-on insurance verification and eligibility experience required
Strong medical appointment scheduling experience
Exceptional accuracy and attention to detail
Experience entering patient demographics and insurance information into a practice management system
Experience handling medical records and confidential patient information
Strong computer and data-entry skills
Ability to manage multiple responsibilities without sacrificing accuracy
Excellent verbal and written communication skills
Professional telephone presence and speaking voice
Dependable, punctual, organized, and self-motivated

Preferred Qualifications

Previous ophthalmology or optometry experience strongly preferred
Experience with ophthalmology appointment types and scheduling
Experience with insurance requirements common to a specialty medical practice
Familiarity with ophthalmic terminology and diagnostic testing
Surgical scheduling experience is a plus
Experience using Nextech Practice+ practice management and electronic medical record platform is highly preferred

The Personality We're Looking For

Technical ability is extremely important—but so is the way our patients are treated.

We are looking for someone with a dynamic personality and genuinely positive energy who enjoys interacting with people throughout the day.

Our ideal candidate is:

A true people person
Warm, friendly, charismatic, and approachable
Naturally engaging with patients
Someone who greets patients with a genuine smile
Polished and professional in both appearance and communication
Confident with a professional speaking voice
Compassionate and patient when working with elderly or anxious patients
Calm and gracious when dealing with difficult situations
Able to build rapport easily
Positive and energetic without sacrificing professionalism
A team player who takes initiative rather than waiting to be told what needs to be done

Most importantly, we want someone who understands that accuracy and exceptional customer service are equally important.

What Success Looks Like in This Position

A successful Medical Front Desk Coordinator will be able to independently manage the front desk while maintaining:

Accurate Scheduling
Patients are scheduled correctly according to office protocols.

Accurate Insurance Verification
Eligibility and insurance issues are identified before the patient's visit whenever possible.

Consistent Patient Recall
Missed, cancelled, and no-show appointments are actively followed up on and documented.

Accurate Patient Records
Demographics, insurance information, scanned documents, and medical records requests are processed correctly and promptly.

Exceptional Patient Experience
Patients feel welcomed, respected, and well cared for from their first telephone interaction through check-out.

What We Offer

$21.50–$23.50 per hour, based on relevant experience
Full-time position
Paid time off
Paid holidays
Stable, established specialty medical practice
Supportive and collaborative team environment
Opportunity to become an important long-term member of our practice

Interested?

If you have strong medical front desk experience, understand insurance eligibility and medical scheduling, take pride in accuracy, and genuinely love working with people, we would love to hear from you.

Please submit your resume detailing your medical front desk, scheduling, insurance verification, and ophthalmology/optometry experience.

Pay: $21.00 - $23.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off

Experience:

Medical office front desk: 2 years (Required)

Language:

Spanish (Required)

Ability to Commute:

Oradell, NJ 07649 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in northvale, nj

Medical Front Desk Coordinator – Ophthalmology

Human Resources Coordinator

HR Timekeeping & Labor Coordinator

Patient Experience & Practice Administrative Coordinator

Business Office Coordinator

FT Front Desk Coordinator

Office Coordinator

Business Office Coordinator

Front Office Receptionist / Patient Coordinator

Front Desk Receptionist/ Patient Care Coordinator

Administrative & Office Coordinator

Receptionist/Office Coordinator

Orthodontic Front Desk Coordinator

Administrative Coordinator

Office Coordinator, NYC

Office Coordinator - Primary Care, Cos Cob

Front Desk Receptionist and Patient Coordinator

Dental Front Desk & Treatment Coordinator

Administrative Coordinator

Human Resources Coordinator

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