Top 120 Admin program assistant Jobs in O'fallon, Mo

Program Operations Assistant
American Soybean Association - WISHH —St. Louis, MO
- $40,000 - $45,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
11d
Billing Clerk/Administrative Assistant
Cowling Garbo Construction, LLC —Saint Charles, MO
- $18 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
Quick Apply
Customer Care Administrative Assistant
Stephen Ministries —St. Louis, MO
- Part-time
- Writing skills
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Executive Ministry Assistant
Element Church —Wentzville, MO
- Full-time
- Writing skills
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Craft Kitchens - Administrative Assistant
Wallis Companies —Maryland Heights, MO
- Data analysis skills
- English
- Mid-level
Quick Apply
8d
Executive Administrative Assistant
Bayer —Creve Coeur, MO
- $72,240 - $108,360 a year
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
14d
Office Assistant (eCommerce Business - will train)
Rowe Harlan LLC —O'Fallon, MO
- $20 an hour
- Full-time
- Computer literacy
- No experience needed
- Office
- Paid time off
Quick Apply
5d
Administrative Assistant (Office of Student Involvement)
Lindenwood University —Saint Charles, MO
- Full-time
- Word processing
- Research
- Office
- Paid holidays
- Disability insurance
Office Assistant Senior
SSM Health —Wentzville, MO
- Full-time
- Hospital
- Mid-level
- Office
- Paid parental leave
- Health insurance
Assistant, Administrative
Archdiocese of St. Louis —Wentzville, MO
- Part-time
- Pass drug screening
- Office
- Administrative experience
Sales Support Specialist (B2B)
Health Payer Consortium —St. Louis, MO
- $40,000 - $70,000 a year
- Full-time
- Background check
- Google Workspace
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
Executive Legal Assistant
PeopleShare —St. Louis, MO
- $70,000 - $90,000 a year
- Office
- 3 years
- Business development
Quick Apply
Assistant Business Office Manager
The Quarters at Des Peres —Des Peres, MO
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
Bilingual Front Office Coordinator (English/Spanish)
Express Employment —Saint Peters, MO
- Up to $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
6d
Office Administrative Assistant
FRIENDS FOR LIFE Home Health Care —St. Louis, MO
- From $20 an hour
- Part-time
- Bilingual
- Google Workspace
- Research
Quick Apply
13d
Dental Office Assistant - Business Assistant
Piper Hill Dentistry —Saint Peters, MO
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Assistant
Park Lawn Corporation —Saint Charles, MO
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Leonardo DRS —Bridgeton, MO
- $49,624 - $64,511 a year
- 5 years
- Writing skills
- Mid-level
- Paid parental leave
- Health savings account
Administrative Assistant
Qnity —Chesterfield, MO
- Office
- Administrative experience
- High school diploma or GED
Medical & Chiropractic Office Assistant
Bell Health —Saint Charles, MO
- $18 - $25 an hour
- Part-time
- Background check
- Customer service
- No experience needed
- Employee discount
- Professional development assistance
Quick Apply
7d

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Program Operations Assistant

American Soybean Association - WISHH
St. Louis, MO

Quick Apply

Job Details

Full-time
$40,000 - $45,000 a year
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Teamwork
Executive administrative support
Organizational skills
Business Administration
Associate's degree

Full Job Description

Position Summary

Reporting to the Director of Operations, the Program Assistant provides essential support to the WISHH team by ensuring the smooth execution of administrative, logistical, and program-related activities. This role works closely with the Executive Director, Chief Operating Officer, and Director of Operations to support both domestic and international initiatives.

The Program Assistant plays a key role in maintaining efficient operations through administrative coordination, travel and event support, and financial processing. Responsibilities include processing invoices, tracking expenses, and ensuring compliance with donor and USDA requirements, while supporting the overall effectiveness and accountability of WISHH programs.

Key Responsibilities

Administrative Support

Provide administrative support to leadership, including calendar management, correspondence, and special projects.
Maintain and organize electronic files, templates, and records in SharePoint.
Prepare materials, mail packages, and oversee office supplies and promotional inventory.
Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news.

Travel & Meeting Coordination

Coordinate travel logistics and documentation, including authorizations, itineraries, and expense reporting.
Track travel expenses, program activities, and event logistics.
Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes.

Financial & Compliance Support

Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software.
Track contracts and ensure alignment with deliverables and internal and donor requirements.
Assist with procurement processes (RFPs/quotes) and maintain compliance documentation.
Support financial tracking activities, including accruals, reclassifications, and industry contributions.
Ensure timely submission of accurate reports to funders and adherence to deadlines.

Collaboration & Program Support

Partner with the Director of Operations and accounting team to ensure financial and contractual compliance.
Assist program staff with data collection, reporting, and document preparation.
Maintain project trackers, compliance files, and action items.
Participate in staff meetings, document notes, and coordinate follow-up actions.

Qualifications

Associate’s or bachelor’s degree in business administration, international development, or a related field preferred
2–3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus)
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines with limited supervision

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho
Strong data entry accuracy, particularly when working with financial and program data
Solid document formatting and file management skills

Communication & Interpersonal Skills

Strong written and verbal communication skills
Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures
Sound judgment and discretion in handling sensitive or confidential information

Organizational & Problem-Solving Skills

Well-developed organizational skills with the ability to track details across multiple projects
Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance
Proactive, adaptable, and resourceful in responding to changing priorities

Financial & Analytical Skills

Strong numerical skills, including experience with expense reconciliation and voucher preparation

Preferred

Experience supporting program operations or compliance-related activities in a nonprofit or international setting

Learn more at: wishh.org | soygrowers.com

TO APPLY: Send electronic submission of cover letter and resume including salary requirements to [email protected] on or before July 31, 2026. Interested individuals are encouraged to apply quickly as the applicant review and interview process will begin immediately and will continue on a rolling basis. Please include “Program Operations Assistant " in the subject line. No telephone inquiries, please. Finalists will be contacted. ASA is an Equal Opportunity Employer and Provider.

Non-Discrimination Statement: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. ASA/WISHH is an equal opportunity provider and employer.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in St. Louis, MO 63141

Quick Apply

Refine Your Search

admin program assistant jobs in o'fallon, mo

Program Operations Assistant

Billing Clerk/Administrative Assistant

Customer Care Administrative Assistant

Executive Ministry Assistant

Craft Kitchens - Administrative Assistant

Executive Administrative Assistant

Office Assistant (eCommerce Business - will train)

Administrative Assistant (Office of Student Involvement)

Office Assistant Senior

Assistant, Administrative

Sales Support Specialist (B2B)

Executive Legal Assistant

Assistant Business Office Manager

Bilingual Front Office Coordinator (English/Spanish)

Office Administrative Assistant

Dental Office Assistant - Business Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Medical & Chiropractic Office Assistant

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