Top 153 Healthcare coordinator Jobs in O'fallon Il

Medical Coordinator
Vista Care Illinois, LLC —Lebanon, IL
- $19.50 - $21.50 an hour
- Full-time
- Hybrid work
- High school
- HIPAA
- English
- Work from home
Quick Apply
14h
Dental Treatment Coordinator
Dental Wellness Center of Maryville —Maryville, IL
- $20 - $25 an hour
- Full-time
- Bilingual
- Dental office
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Admissions Coordinator
St. Paul's Rehabilitation and Health Care Center —Belleville, IL
- $28 - $32 an hour
- In-person
- Communication skills
- Marketing
- Paid holidays
- Health insurance
Patient Care Coordinator
Cosmetic Physician Partners —Glen Carbon, IL
- Full-time
- Inventory management
- Computer literacy
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
11d
MDS Coordinator (Registered Nurse/RN)
Life Care Center of Saint Louis —St. Louis, MO
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
Quick Apply
3d
MDS Coordinator
Beauvais Rehab and Healthcare Center —St. Louis, MO
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Paid time off
Quick Apply
8d
(RN) Staff Development Coordinator / Coworker Education
Cardinal Ritter Senior Services —St. Louis, MO
- Full-time
- Background check
- Nursing
- Current TB test
- Health savings account
- Health insurance
Quick Apply
Clinic Coordinator - Pediatric Clinical Research Unit
Washington University in St Louis —St. Louis, MO
- $21.33 - $31.98 an hour
- Online Application
- Pass drug screening
- High school diploma or GED
- Clinic
- Commuter assistance
- Employee assistance program
9d
Administrative Coordinator- Memorial Hospital
BJC HealthCare —Belleville, IL
- $17.75 - $25.56 an hour
- Full-time
- Acute care
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
10d
IT Project Coordinator, Healthcare - Remote
NTT DATA —St. Louis, MO
- $40 an hour
- Remote
- Google Workspace
- Bachelor's degree
- Experience equivalent to degree accepted
- Health savings account
- AD&D insurance
Quick Apply
11d
Practice Coordinator
Kindbody —Swansea, IL
- Full-time
- Merchandising
- Mid-level
- Administrative experience
Quick Apply
11h
Medical Coordinator (Per Diem)
United Skin Specialists LLC —Glen Carbon, IL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health savings account
- Disability insurance
Quick Apply
1d
OB ADMISSIONS COORDINATOR - PATIENT ACCESS - PRN VARIES
ANDERSON HOSPITAL —Collinsville, IL
- $16.25 - $25.00 an hour
- PRN
- Customer service
- Mid-level
- High school diploma or GED
Pre-Certification Coordinator I - Pediatrics Cardiology
Washington University in St Louis —St. Louis, MO
- $21.33 - $31.98 an hour
- Online Application
- Medical office experience
- Pass drug screening
- High school diploma or GED
- Commuter assistance
- Employee assistance program
Youth Services Coordinator
CHRISTIAN SOCIAL SERVICE OF ILLINO —Belleville, IL
- $52,416 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Paid training
- Health insurance
Residential Admissions Coordinator
CHRISTIAN SOCIAL SERVICE OF ILLINO —Belleville, IL
- $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Paid training
- Health insurance
Treatment Coordinator
Sunflower Dental —Edwardsville, IL
- $18 - $20 an hour
- Full-time
- Dental office
- Entry level
- Paid holidays
- Health insurance
Clinical Office Coordinator
Shriners Hospitals for Children —St. Louis, MO
- $38.90 - $58.36 an hour
- Full-time
- 18 years or older
- BLS Certification
- Mid-level
Quick Apply
23h
Scheduling Coordinator
Moshiri Orthodontics —St. Louis, MO
- Computer literacy
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Intake Coordinator -Days
Gateway Regional Medical Center —Granite City, IL
- $27.76 - $41.65 an hour
- PRN
- Nursing
- RN License
- BLS Certification
- Retirement plan
Quick Apply

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Medical Coordinator

Vista Care Illinois, LLC -
Lebanon, IL

Quick Apply

Job Details

Full-time
$19.50 - $21.50 an hour
14 hours ago

Benefits

Work from home

Qualifications

Electronic health records (EHR) management
English
Administrative experience
High school diploma or GED
Driver's License
Productivity software
Technical Proficiency

Full Job Description

Job Title: Medical Coordinator

Department: Nursing and Quality Services

Reports To: Registered Nurse Trainer (RNT)

Date: July 2026

Job Summary:

The Medical Coordinator provides critical administrative support to the Registered Nurse Trainer (RNT) to ensure full compliance with Illinois Department of Human Services (DHS) Rule 116. This role focuses on the meticulous management of medical records, tracking of medication administration documentation, and maintaining the readiness of employee and individual files for state surveys as defined by Rule 116.

Key Responsibilities:

Rule 116 Compliance & Documentation

Audit Readiness: Maintain and audit employee files to ensure they contain all Rule 116 requirements, including high school diplomas/GEDs, 8th-grade functional literacy (TABE) results, and current CPR/First Aid certifications.
Authorized Direct Support Professional (ADSP) Tracking: Maintain the master tracker for ADSPs, ensuring all original medication administration tests, 8-hour training sign-in sheets, and Competency-Based Training Assessments (CBTAs) are accurately scanned and filed.
Competency Tracking: Monitor and notify the RNT of upcoming annual re-evaluations and retraining needs for all authorized staff.
MAR Oversight: Perform routine audits of Medication Administration Records (MARs) for missing signatures, documentation errors, or required indications for PRN medications and topical treatments.

Medical Records Management

Individual Service Records: Organize and maintain medical records for people supported, ensuring annual physicals, nursing assessments, Health Risk Screening Tools (HRSTs), and Self-Administration of Medication Assessments (SAMA) are up-to-date and signed by the RNT.
Pharmacy Coordination: Assist the RNT in managing communication with pharmacy vendors (e.g., Tarrytown) and ensuring all new medication orders are properly uploaded to the eMAR system (Impruvon).
Appointment Logistics: Coordinate the Residential Supervisors to ensure specialty medical appointments are scheduled and ensure follow-up consultation reports are obtained and reviewed by the RNT.

Administrative & Quality Support

Medication Error Reports: Assist in tracking Medication Error Reports and ensuring they are reviewed by the RNT within 7 days of occurrence.
Inventory & Disposal: Support the RNT in maintaining an inventory of controlled substances and documenting the disposal of expired or unused medications in accordance with state regulations.
Meeting Support: Prepare documentation for clinical review meetings, including summarizing patterns in medication errors or upcoming assessment deadlines.

Qualifications and Experience:

Experience: At least 2 years of administrative experience, preferably in a healthcare or human services environment.
Technical Skills: Proficiency in electronic health record (EHR) systems (e.g., Therap) and electronic medication administration records (eMAR).
Knowledge: Familiarity with Illinois Rule 116 and DHS standards for CILA programs is highly preferred.
Competencies

Attention to Detail: Ability to spot missing data or signatures in complex medical logs.
Organizational Skills: Proficiency in managing large volumes of time-sensitive regulatory documents.
Integrity: Maintaining strict confidentiality in accordance with HIPAA guidelines.

Required to pass all background checks, upon hire. including the Illinois Health Care Worker Registry and DCFS CANTS.
Must have a valid driver’s license, proof of insurance, and insurable driving record that meets Vista Care’s current driving requirements
E-Verify verification must be completed
Must have good interpersonal skills and consistently demonstrate effective decision-making abilities
Fluency in oral and written English
Proficient in MS Office and Business Google including the ability to effectively use electronic documentation software and office/IS equipment

Scope of Supervision:

None

Education:

High school diploma or GED equivalent required

Working Conditions and Physical Requirements:

Primarily office-based with occasional travel to residential programs for record audits. Ineligible for hybrid or work from home
Ability to work primarily in an office setting and maintain regular, standard, office hours and attendance.
Ability to bend, twist, lift, reach
Ability to sit for long periods of time
Must be able to give and receive verbal and written instructions in English

#IND100

Qualifications and Experience:

Experience: At least 2 years of administrative experience, preferably in a healthcare or human services environment.
Technical Skills: Proficiency in electronic health record (EHR) systems (e.g., Therap) and electronic medication administration records (eMAR).
Knowledge: Familiarity with Illinois Rule 116 and DHS standards for CILA programs is highly preferred.
Competencies

Attention to Detail: Ability to spot missing data or signatures in complex medical logs.
Organizational Skills: Proficiency in managing large volumes of time-sensitive regulatory documents.
Integrity: Maintaining strict confidentiality in accordance with HIPAA guidelines.

Required to pass all background checks, upon hire. including the Illinois Health Care Worker Registry and DCFS CANTS.
Must have a valid driver’s license, proof of insurance, and insurable driving record that meets Vista Care’s current driving requirements
E-Verify verification must be completed
Must have good interpersonal skills and consistently demonstrate effective decision-making abilities
Fluency in oral and written English
Proficient in MS Office and Business Google including the ability to effectively use electronic documentation software and office/IS equipment

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, Colorado, South Dakota, Utah, and Nevada. We specialize in offering comprehensive care and support services for individuals with disabilities, empowering them to lead fulfilling and independent lives.

At Vista Care, we value the well-being and independence of the individuals we serve. As a Caregiver, you will play a crucial role in providing compassionate care, support, and assistance in activities of daily living to our Individuals. Here at Vista Care, we believe in a person-centered approach, where our individuals' needs and preferences are at the forefront of the care we provide.

Quick Apply

Refine Your Search

healthcare coordinator jobs in o'fallon il

Medical Coordinator

Dental Treatment Coordinator

Admissions Coordinator

Patient Care Coordinator

MDS Coordinator (Registered Nurse/RN)

MDS Coordinator

(RN) Staff Development Coordinator / Coworker Education

Clinic Coordinator - Pediatric Clinical Research Unit

Administrative Coordinator- Memorial Hospital

IT Project Coordinator, Healthcare - Remote

Practice Coordinator

Medical Coordinator (Per Diem)

OB ADMISSIONS COORDINATOR - PATIENT ACCESS - PRN VARIES

Pre-Certification Coordinator I - Pediatrics Cardiology

Youth Services Coordinator

Residential Admissions Coordinator

Treatment Coordinator

Clinical Office Coordinator

Scheduling Coordinator

Intake Coordinator -Days

I want to receive the latest job alert for healthcare coordinator in o'fallon il

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