Top 194 Administrative coordinator Jobs in Oak Brook, Il

Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
10d
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Administrative Coordinator
Commercial Fabricators Inc. —Bridgeview, IL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
2d
Department Coordinator
Waterton —Chicago, IL
- $70,000 - $80,000 a year
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Workplace Experience Coordinator
LG Group —Chicago, IL
- $55,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Inventory management
- Mid-level
10d
Part Time Office Coordinator
Nexstar Broadcasting —Chicago, IL
- $25 - $35 an hour
- Part-time
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
Finance Administrative Coordinator
Kiewit Corporation —Itasca, IL
- $20 - $30 an hour
- Overtime
- Microsoft Outlook
- ERP systems
- Office
- Health insurance
- Dental insurance
10d
Project Coordinator
ARCO a Family of Construction Companies —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
14d
Office Coordinator
Adyen —Chicago, IL
- $72,000 - $90,000 a year
- Mid-level
- Office
- Fair chance
Guest Experience & Hospitality Coordinator
McDermott Will & Emery —Chicago, IL
- $62,000 - $78,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
10d
Administrative Coordinator
Hinsdale United Methodist Church —Hinsdale, IL
- $21 - $29 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
1d
Reception Coordinator
Marsh McLennan Agency —Schaumburg, IL
- $44,800 - $83,400 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Administrative Coordinator
Best Brains Learning Center —Arlington Heights, IL
- $45,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
7h
Coordinator, Native Self-Determination
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $67,600 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
Administrative Coordinator (Part-time)
Bartlett Tree Experts —Chicago, IL
- $22 - $25 an hour
- Part-time
- Leadership
- Communication skills
- Entry level
11d
Executive Assistant & Administrative Coordinator
Balani Custom Clothiers —Chicago, IL
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply

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administrative coordinator jobs near oak brook, il

Coordinator, Administrative Services

Mizkan America -
Schaumburg, IL

Apply Now

Job Details

Full-time
$27.50 - $38.46 an hour

Benefits

Profit sharing
Wellness program
Paid parental leave
Disability insurance
Health insurance
Dental insurance
401(k)
Parental leave
Vision insurance

Qualifications

Access control systems
Office supply management
Practicing in a sourcing or procurement role
Visitor query response
Computer operation
Mail metering
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Shipping coordination
Phone communication
Inventory management
Operations coordination
Copy machines
Greeting customers
Executive administrative support
Mail distribution
Purchase order management
Mid-level
Phone call screening
Invoice payment processing
Mail management
Facilities maintenance customer service
Telephone systems
Mail processing
Productivity software
Managing executive calendars
Clean workspace maintenance
Cross-functional collaboration
Associate's degree

Full Job Description

About Mizkan America, Inc.

Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach.

We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands!

What You'll Do

The Administrative Services Coordinator is responsible for ensuring the smooth day-to-day operation of the corporate office while providing administrative support for company needs. This role serves as the first point of contact for visitors, supports leadership administrative needs, and manages key processes such as purchase orders, document coordination, and mail distribution.

This position requires onsite work five (5) days per week and plays a critical role in maintaining daily office operations, including physical mail and package management, as well as coordination of building-related requests and communications.

Essential Functions:

Regular, predictable, in-person attendance Monday – Friday is an essential function of this position.
This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role.
Serve as the primary point of contact at the front desk, greeting visitors and directing them appropriately
Support resolution of facility or equipment issues by coordinating with internal teams or external vendors
Submit and track building work orders and maintenance requests; communicate status updates to employees and leadership as needed
Answer, screen, and route incoming phone calls not handled by the automated system
Manage visitor access, employee badges, and the digital visitor management system
Receive, sort, and distribute mail and packages; coordinate all incoming and outgoing shipments
Maintain a clean, organized, and professional front office, mailroom, and kitchen areas
Monitor and maintain office and kitchen supply inventory, including ordering, stocking, and invoice verification
Coordinate building notifications (e.g., maintenance alerts, service disruptions, safety notices) and ensure timely employee communications
Support onsite meetings and events
Provide administrative support to the leadership team as needed, primarily in, but not limited to, the legal department
Assist with calendar coordination and meeting logistics
Perform execute administrative tasks such as document preparation and scheduling
Prepare reports and business documents
Create and manage the purchase order (PO) process
Track invoices and partner with Finance for payment processing
Regular, predictable, in-person attendance Monday – Friday is an essential function of this position
This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role

What You Bring - Skills/Competencies

Reliable, selfâ€‘motivated, and highly organized with strong attention to detail
Demonstrated learning agility and willingness to take on new responsibilities
Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
Excellent customer service and interpersonal skills
Ability to multitask and work effectively in an environment with frequent interruptions
Proven ability to handle confidential information with discretion and professionalism
Proficiency in Microsoft Office Suite.

Education/Experience/Qualifications/Certifications

Associate’s degree preferred

Physical Requirements and Work Conditions

This position is performed primarily in a professional office environment
Prolonged periods of sitting while working at a computer and performing administrative tasks
Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment
Ability to view computer screens and printed materials for extended periods with a high level of accuracy
Daily standing, walking, bending, reaching, and moving throughout the office, mailroom, and kitchen areas
Ability to lift and move packages and supplies weighing up to 25 pounds

Compensation & Benefits

This position offers an hourly rate of $27.50 to $38.46 , with an annualized salary equivalent of $57,200 to $80,000 , based on a full-time schedule.
This is a non-exempt position
- Note: Compensation is based on several factors and may vary based on market location, job-related knowledge, skills, and experience
This role is eligible for a Short-Term Incentive Bonus

Work Schedule & Location

This is an in-person position based in Schaumburg, IL.

Mizkan America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable federal, state, or local law.

#LI-SM1

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Refine Your Search

administrative coordinator jobs in oak brook, il

Coordinator, Administrative Services

Corporate Office Coordinator

Office Coordinator (Reception & Events)

Administrative Project Coordinator

Administrative Coordinator

Department Coordinator

Workplace Experience Coordinator

Part Time Office Coordinator

Administrative Support Coordinator

Finance Administrative Coordinator

Project Coordinator

Executive Assistant & Operations Coordinator

Office Coordinator

Guest Experience & Hospitality Coordinator

Administrative Coordinator

Reception Coordinator

Administrative Coordinator

Coordinator, Native Self-Determination

Administrative Coordinator (Part-time)

Executive Assistant & Administrative Coordinator

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