Top 3723 Service coordinator Jobs in Oakbrook Terrace, Il

Service Coordinator
Premier Mechanical Inc —Addison, IL
- Full-time
- Bachelor of Science
- Mid-level
- Communication skills
4d
Service Parts and Supply Coordinator
Trane Technologies —Willowbrook, IL
- $16.28 - $48.83 an hour
- Overtime
- Clean driving record
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
12d
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
6d
Coordinator I, Patient Care
AbbVie —Chicago, IL
- $23.80 - $43.00 an hour
- Full-time
- Remote
- Microsoft Outlook
- Writing skills
- High school diploma or GED
- Paid holidays
- Health insurance
17h
Repair and Records Coordinator
Jet International Company, LLC —Northbrook, IL
- $65,000 - $75,000 a year
- Full-time
- Background check
- Research
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Qualified Intellectual Disabilities Professional (QIDP)
RAY GRAHAM ASSOCIATION FOR PEOPLE WITH DISABILITIES —Elmhurst, IL
- $24.29 an hour
- Full-time
- Background check
- Clean driving record
- Customer service
- 403(b) matching
- Paid holidays
Quick Apply
Transportation/Trucking Safety Coordinator
PB Industries, Inc —Elk Grove Village, IL
- $50,000 - $56,000 a year
- Full-time
- Management
- Owner-operator
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Early Childhood Assessment Coordinator
Henry Booth House —Chicago, IL
- From $65,000 a year
- Full-time
- Hybrid work
- Background check
- Current TB test
- Experience working with individuals with disabilities
- Health savings account
- Health insurance
Quick Apply
Consumer Testing Coordinator
Confidential —Schaumburg, IL
- $16 - $18 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Sales Coordinator (Central Territory)
Hitachi Industrial Equipment & Solutions America, LLC. —Elk Grove Village, IL
- Full-time
- Background check
- Microsoft Excel
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Hospice Clinical Team Manager (RN Required)
VITAS Healthcare —Chicago, IL
- Full-time
- Nursing
- RN License
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Construction Project Manager
Servpro —Broadview, IL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Driver's License
- Project management
- Health insurance
- Dental insurance
Quick Apply
Patient Care Manager - Floater (RN)
VITAS Healthcare —Lombard, IL
- $0.70 per mile
- Full-time
- Nursing
- RN License
- Mid-level
- Travel reimbursement
- Disability insurance
Quick Apply
Sales/Event Coordinator
Belvedere Events & Banquets —Elk Grove Village, IL
- From $18 an hour
- Part-time
- Mid-level
- Contracts
- Employee discount
Quick Apply
Director of First Impressions – Marketing & Patient Care Coordinator
Burt and Will Plastic Surgery and Dermatology —Plainfield, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- Private practice
- Marketing
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Assistant Director/Program Manager of ERSEA & Family Support Services
Henry Booth House —Chicago, IL
- From $83,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Logistics Coordinator
Chronos Imaging —Aurora, IL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- Conflict management
- Organizational skills
- Health savings account
- Health insurance
Quick Apply
Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
Assistant Merchant
Ace Hardware Corporation —Oak Brook, IL
- $76,300 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Dental Office Patient Coordinator - 2+ Years Dental Experience
Diamond Dental Service LLC —Lake Zurich, IL
- $23 - $26 an hour
- Full-time
- Dental office
- Mid-level
- Cleaning
- Paid holidays
- Health insurance
Quick Apply
7d

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Service Coordinator

Premier Mechanical Inc -
Addison, IL

Apply Now

Job Details

Full-time
4 days ago

Qualifications

Customer communication
AI tools proficiency

Full Job Description

Position Overview

As a Service Coordinator, you are the cornerstone of the Service Department — responsible for managing the full lifecycle of service work: from initial inquiry to quoting, dispatch, billing, and collections. This role requires a solution-driven self-starter who thrives under pressure, works independently, and takes ownership without constant oversight.

You'll manage service quotes, dispatching, customer communications, and billing. Success in this role requires strong coordination skills, high attention to detail, and the judgment to act decisively in fast-moving situations.

Principal Responsibilities

Field Operations & Resource Coordination

Collaborate with the Service Manager to plan and schedule all service work, including requests initiated by the Construction Department.
Dispatch technicians for service calls, preventive maintenance, repairs, and construction assists; strategically assigning based on skill set, job requirements, and opportunities for training and development.
Maintain ownership of assigned schedules and communicate changes promptly.
Coordinate assigned work from initiation through completion while maintaining clear communication with all stakeholders.
Adjust daily schedules based on technician availability and job changes.
Procure parts and materials, coordinate jobsite tools, cranes, lifts, and shop truck dispatch.
Schedule and manage subcontractors for HVAC-related repairs and installations.

Invoicing, Cost Reconciliation & Accounts Receivable

Review technician notes and supporting documentation to generate accurate and detailed invoices.
Reconcile job costs (labor, materials, rentals, subcontractors) before billing.
Generate timely invoices and support accounts receivable activities as assigned.
Review accounts receivable aging reports, document customer communications, and escalate significant concerns as necessary.
Identify discrepancies promptly and work toward timely resolution.

Quoting & Estimating

Analyze technician notes and service data to produce accurate, detailed quotes.
Identify patterns and ensure quotes reflect the full scope of work and customer needs.
Verify that pricing and supporting documentation are complete and accurate before work proceeds.

Administrative & Stakeholder Support

Coordinate with project managers, account managers, and internal teams to support service work and ensure customer satisfaction through clear, professional communication.
Maintain accurate customer records, site information, service histories, and supporting documentation.
Maintain accurate and timely information within company systems, logs, trackers, and other designated systems of record.
Manage tax exemption certificates and coordinate insurance documentation.
Promote a safe and compliant work environment.
Identify opportunities for continuous improvement and assist in developing new processes and procedures when necessary.

Work Ethic & Culture Fit

We value people who:

Take ownership of their work and maintain high standards of quality and accountability.
Exercise sound judgment and communicate professionally.
Use tools such as artificial intelligence and automation to improve efficiency and accuracy.
Demonstrate initiative rather than waiting for direction.
Understand that the absence of an established process does not prevent progress and are willing to develop solutions when needed.
Escalate concerns promptly rather than allowing problems to remain unresolved.
Adapt quickly to changing priorities and operational demands.
Handle feedback professionally and implement changes when necessary.
Show up, follow through, and go the extra mile when needed.
Understand that operations succeed through teamwork, communication, and accountability rather than titles.

Additional Responsibilities

The responsibilities outlined above describe the general nature and scope of the position and are not intended to be an exhaustive list of duties and responsibilities.

Operational needs evolve continually, and employees may be assigned additional responsibilities as business needs require.

Requirements

Previous HVAC service or coordination experience strongly preferred
A solution-oriented mindset and ability to work independently
Proven ability to thrive in a fast-paced, high-pressure environment
Exceptional organizational skills with the ability to manage competing priorities
Excellent judgment and discretion when handling sensitive or time-critical issues
A reliable, responsive, and positive work ethic with high standards for quality and integrity
Meticulous attention to detail, especially in quoting, invoicing, and documentation
The ability to receive and implement feedback without taking it personally
Strong written and verbal communication skills
Comfort with technology and a willingness to leverage tools like AI to improve workflows
Consistent and reliable attendance

PI286445442

Apply Now

Refine Your Search

service coordinator jobs in oakbrook terrace, il

Service Coordinator

Service Parts and Supply Coordinator

OFFICE COORDINATOR

Coordinator I, Patient Care

Repair and Records Coordinator

Qualified Intellectual Disabilities Professional (QIDP)

Transportation/Trucking Safety Coordinator

Early Childhood Assessment Coordinator

Consumer Testing Coordinator

Sales Coordinator (Central Territory)

Hospice Clinical Team Manager (RN Required)

Construction Project Manager

Patient Care Manager - Floater (RN)

Sales/Event Coordinator

Director of First Impressions – Marketing & Patient Care Coordinator

Assistant Director/Program Manager of ERSEA & Family Support Services

Logistics Coordinator

Russian-speaking Trucking Safety Assistant / Office Administrator

Assistant Merchant

Dental Office Patient Coordinator - 2+ Years Dental Experience

I want to receive the latest job alert for service coordinator in oakbrook terrace, il

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