Top 144 Senior administrative specialist Jobs in Oakland Ca

Senior Administrative/Document Control Specialists – Bay Area
Parsons —Oakland, CA
- $26.59 - $46.54 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
8d
Senior Administrative Assistant
Carmel Partners Management, LLC —San Francisco, CA
- $105,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Program Specialist - San Francisco Human Services Agency (2913) (X00129)
City and County of San Francisco —San Francisco, CA
- $105,612 - $128,362 a year
- Online Application
- Hybrid work
- Microsoft Excel
- Research
- Mid-level
- Continuing education credits
Senior Specialist, Cyber Administration
Fisica, Inc —San Leandro, CA
- $104,500 - $193,500 a year
- Full-time
- Azure
- Travel
- Mentoring
- Paid holidays
- Disability insurance
Quick Apply
Senior Financial Services Specialist (Alameda County Health)
Alameda County —Oakland, CA
- $44.53 - $59.68 an hour
- Full-time
- Word processing
- Office
- Analysis skills
- Wellness program
- Commuter assistance
Senior Billing Specialist (SFC)
Stinson LLP —San Francisco, CA
- $78,000 - $104,000 a year
- Hybrid work
- Mid-level
- Criminal background check
- Military encouraged
- Wellness program
- Paid jury duty
Quick Apply
Administrative Assistant IV
Affirm —San Francisco, CA
- $101,000 - $165,000 a year
- Remote
- Mid-level
- Conflict management
- Fair chance
- Employee stock purchase plan
- Health insurance
3d
Sr. Billing and Program Support Specialist
Hively —Oakland, CA
- $31.10 - $33.50 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Customer service
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Senior Financial Services Specialist (General Services Agency)
Alameda County —Oakland, CA
- $44.53 - $59.68 an hour
- Full-time
- Word processing
- Office
- Analysis skills
- Wellness program
- Commuter assistance
Senior Aquatics Specialist (Non-Career)
City of Berkeley, CA —Berkeley, CA
- $31.30 - $33.30 an hour
- Email
- Background check
- Mid-level
- Analysis skills
Sr. Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —San Leandro, CA
- $100,000 - $105,000 a year
- 8 hour shift
- Experience working with individuals with developmental disabilities
- Current TB test
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
Behavior Analyst (BCBA) - Hyrbid
Autism Learning Partners —San Leandro, CA
- $90,000 - $97,000 a year
- 8 hour shift
- Experience working with individuals with developmental disabilities
- Current TB test
- Mid-level
- Continuing education credits
- Disability insurance
Quick Apply
Leasing Specialist
Avanath —San Rafael, CA
- $22.66 an hour
- Weekends as needed
- Spanish
- Word processing
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Senior Associate Attorney - Family Law
Confidential —California
- $220,000 - $320,000 a year
- Full-time
- Remote
- US work authorization
- Organizational skills
- Senior level
- Profit sharing
- Paid holidays
Quick Apply
Consumer Affairs Supervisor
National Beverage Corp. —Hayward, CA
- From $74,000 a year
- Full-time
- Marketing
- Ability to walk for extended periods
- 5 years
- Health savings account
- Health insurance
Quick Apply
10d
Director of Life Enrichment
Sequoia Living —Walnut Creek, CA
- $74,300 - $87,300 a year
- Full-time
- CPR Certification
- Bachelor's degree
- First Aid Certification
- Health insurance
- Dental insurance
Quick Apply
4d
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —California
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Leasing Specialist
Brighthaven —Oakland, CA
- $18 - $20 an hour
- Weekends as needed
- Spanish
- Word processing
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Executive Recruiter
Robert Half —San Francisco, CA
- $45 - $55 an hour
- Temporary
- US work authorization
- Organizational skills
- Fair chance
- Disability insurance
- Dental insurance
Quick Apply
8d
Senior Program Manager
Alameda Point Collaborative, Inc. —Alameda, CA
- $90,000 - $100,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
- Disability insurance
- On-the-job training
Quick Apply

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Senior Administrative/Document Control Specialists – Bay Area

Parsons -
Oakland, CA

Apply Now

Job Details

$26.59 - $46.54 an hour
8 days ago

Benefits

Wellness program
Paid holidays
Health insurance
Dental insurance
401(k)
Military leave
Paid time off
Paid military leave
Employee assistance program
Vision insurance
Employee stock ownership plan
Flexible schedule
Life insurance

Qualifications

Technical editing
Version control
Microsoft Excel
Microsoft Outlook
Executive administrative support
High school diploma or GED
Construction document control

Full Job Description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is seeking highly organized and experienced Senior Administrative Specialists to support our growing operations in California. These roles are ideal for professionals who excel in high-level administrative coordination, project support, and document management within fast-paced, project-driven environments. With demand continuing to grow across our expanding operations, these opportunities offer the chance to contribute in a role that is essential to ongoing project success while building a stable and rewarding career. Our teams take on complex challenges that make a real impact in communities across the region — and we do it in a workplace built on collaboration, inclusion, innovation, and excellence.

These opportunities will be supporting PG&E in the Bay Area (San Jose, San Francisco, Oakland), providing the chance to work alongside a hallmark client on impactful, high-visibility programs. Candidates are required to be located within 60 miles of these locations — any business travel expenses incurred will be reimbursed, including mileage.

In these roles, you will provide critical administrative support to project teams and leadership while helping ensure that project and corporate documentation is accurate, well-organized, and compliant with internal and client requirements. You will serve as a key resource in supporting day-to-day operations, coordinating communications, managing records, and helping teams stay organized and efficient across complex engineering and construction programs. As a trusted contributor supporting long-term, essential work, you will be positioned in a role that offers both strong demand and meaningful career stability.

Key Responsibilities

Provide senior-level administrative support to project managers, department leaders, and project teams
Coordinate meetings, calendars, agendas, action items, and meeting minutes
Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents
Support office and project administration activities to help maintain smooth day-to-day operations
Serve as a central point of coordination for project documentation, communications, and administrative processes
Manage and maintain electronic filing systems, shared drives, and document repositories in alignment with company and client standards
Support document control activities, including document receipt, tracking, formatting, distribution, filing, and archiving
Ensure documents are properly logged, organized, version-controlled, and accessible for team use and audit readiness
Coordinate the flow of documentation between internal teams, clients, consultants, and subcontractors
Track documentation status for submittals, RFIs, transmittals, drawings, specifications, and correspondence
Assist in developing and maintaining administrative and document control procedures for consistency and efficiency
Support onboarding activities for new team members, including coordination of access, systems setup, and basic process orientation
Partner with IT and internal support teams to troubleshoot administrative and document system issues
Help monitor compliance with contractual, regulatory, and company requirements related to records and documentation
Identify opportunities for administrative and process improvements that enhance team effectiveness and consistency

Required Qualifications

Education

High school diploma (or equivalent) and typically 8+ years of relevant work experience, including 3+ years of prior document control experience

Experience

Typically 5+ years of administrative experience, including substantial responsibility supporting project teams, executives, or department leadership
Strong experience in document control, project administration, or office management within engineering, construction, architecture, transportation, or other project-based environments
Experience working in roles requiring coordination across multiple stakeholders and competing priorities

Technical Skills

Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience using electronic document management systems such as Aconex, ProjectWise, SharePoint, Procore, or similar platforms
Solid understanding of document tracking, version control, numbering systems, and transmittal processes
Experience formatting, editing, and organizing professional documents and reports

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

Salary Range: $26.59 - $46.54

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

COMPETITIVE BENEFIT OFFERINGS

Financial Wellness

We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.

Work Life Harmony

Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.

Career Development

We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.

Veteran Support

We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.

Mind & Body

At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.

Health

Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.

Apply Now

Refine Your Search

senior administrative specialist jobs in oakland ca

Senior Administrative/Document Control Specialists – Bay Area

Senior Administrative Assistant

Program Specialist - San Francisco Human Services Agency (2913) (X00129)

Senior Specialist, Cyber Administration

Senior Financial Services Specialist (Alameda County Health)

Senior Billing Specialist (SFC)

Administrative Assistant IV

Sr. Billing and Program Support Specialist

Senior Financial Services Specialist (General Services Agency)

Senior Aquatics Specialist (Non-Career)

Sr. Behavior Analyst (BCBA) - Hybrid

Behavior Analyst (BCBA) - Hyrbid

Leasing Specialist

Senior Associate Attorney - Family Law

Consumer Affairs Supervisor

Director of Life Enrichment

Military Service - U.S. Air National Guard, Command and Control Operations

Leasing Specialist

Executive Recruiter

Senior Program Manager

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