Top 167 Administrative coordinator Jobs in Oakland Park, Fl

Operations Administrative Coordinator - Pompano Beach, FL
Jacobs —Pompano Beach, FL
- $58,240 - $68,640 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
8d
Office Coordinator
Wärtsilä —Fort Lauderdale, FL
- Hybrid work
- English
- Mid-level
- Office
9d
Hospitality Administrative Coordinator
Peacock's Pantry Boutique Catering —Pompano Beach, FL
- $20 - $25 an hour
- Part-time
- Bilingual
- Hospitality
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
2d
Administrative Coordinator
The Gavel —Boca Raton, FL
- $50,000 - $62,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Coordinator - Club Operations
Pier Sixty Six —Fort Lauderdale, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Services Sr Coordinator
CBRE —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
8d
Administrative Coordinator - Fleet
City of Sunny Isles Beach —Sunny Isles Beach, FL
- $47,684.43 - $78,202.47 a year
- Full-time
- Writing skills
- Basic math
- English
- AD&D insurance
- Disability insurance
12d
Senior Coordinator - Line Station
United Airlines —Fort Lauderdale, FL
- $45,030 - $58,656 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
4d
Marine Administrative Coordinator
Merritt Boat & Engine Works, Inc. —Pompano Beach, FL
- $21 - $26 an hour
- Full-time
- Background check
- Computer literacy
- Windows
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator I - 996320
Nova Southeastern University —Fort Lauderdale, FL
- Full-time
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Administrative Coordinator I - 991661
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Administrative Coordinator III
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
2d
Administrative Assistant / Front Desk Coordinator
INTEGRATED PAIN SOLUTIONS OF SOUTH FLORIDA —Fort Lauderdale, FL
- From $19 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Operations Coordinator
Panzarella MRF LLC —Pompano Beach, FL
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Yacht Sales Administrative Coordinator
THE YACHT BROKERS —Fort Lauderdale, FL
- $20 - $40 an hour
- Part-time
- Hybrid work
- Background check
- Spanish
- Google Workspace
- Paid time off
- Opportunities for advancement
Quick Apply
Executive Operations and AI Coordinator
Hernandez Development & Construction —Fort Lauderdale, FL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Outlook
- Marketing
- Research
- Health savings account
- Health insurance
Quick Apply
7d
Executive Assistant & Project Coordinator
DEG, LLC. —Fort Lauderdale, FL
- $52,356.94 - $63,053.52 a year
- Full-time
- Background check
- Microsoft Outlook
- Construction site
- Health insurance
Quick Apply
Front Desk Coordinator I
Smile Doctors —Fort Lauderdale, FL
- Full-time
- Writing skills
- Clinic
- Accounting
- Paid holidays
- Disability insurance
Quick Apply
Office Operations Coordinator
Seasons Psychotherapy Associates LLC —Fort Lauderdale, FL
- $17 - $20 an hour
- Full-time
- Hybrid work
- Background check
- Google Workspace
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
9d
Office Assistant/ Coordinator
Caring Edge Homecare —Oakland Park, FL
- $18 - $20 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply

I want to receive the latest job alert for administrative coordinator in oakland park, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near oakland park, fl

Administrative Coordinator jobs in Fort Lauderdale, FL

Administrative Coordinator jobs in Boca Raton, FL

Front Desk Coordinator jobs in Fort Lauderdale, FL

Office Coordinator jobs in Fort Lauderdale, FL

Executive Coordinator jobs in Fort Lauderdale, FL

Administrative Coordinator jobs in Sunny Isles Beach, FL

Hospitality Coordinator jobs in Pompano Beach, FL

Office Operations Manager jobs in Fort Lauderdale, FL

Administrative Coordinator jobs in Edison, NJ

Administrative Coordinator jobs in Mclean, VA

Administrative Assistant Downtown jobs in Los Angeles, CA

Referral Coordinator jobs in Sacramento, CA

Project Coordinator jobs in Cary, NC

Administrative Coordinator jobs in Torrance, CA

Administrative Coordinator jobs in Philadelphia, PA

Administrative Assistant jobs in Bergen County, NJ

Administrative Coordinator jobs in Orland Park, IL

Administrative Coordinator jobs in Camden, NJ

Administrative jobs in Frederick, MD

Administrative Coordinator jobs in Anaheim, CA

Operations Administrative Coordinator - Pompano Beach, FL

Jacobs -
Pompano Beach, FL

Apply Now

Job Details

Full-time
$58,240 - $68,640 a year
8 days ago

Benefits

Caregiver leave
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Content management systems
High school diploma or GED
Driver's License
Documentation tools
SharePoint

Full Job Description

Location

Pompano Beach, Florida, United States

Capabilities

Operations and Maintenance

Office Setup

Office/Onsite

Job ID

#43726

Industry

Water

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

1. Fleet Management

Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.

2. Jacobs Systems & Purchasing Support

Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.

3. Administrative Support & Office Operations

Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.

4. Training, Documentation & Culture Support

Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.

5. Information Management & Operational Support

Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.

6. Property Damage Claims Administration

Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.

7. Property Management Coordination

Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

#LI-JA2

Here's what you'll need

High school diploma or equivalent; associate degree or higher preferred.
3–5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions & Physical Requirements:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Posted Salary Range: Minimum

58,240.00

Posted Salary Range: Upper

68,640.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $58,240.00 to $68,640.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on August 13, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Apply Now

Refine Your Search

administrative coordinator jobs in oakland park, fl

Operations Administrative Coordinator - Pompano Beach, FL

Office Coordinator

Hospitality Administrative Coordinator

Administrative Coordinator

Administrative Coordinator - Club Operations

Office Services Sr Coordinator

Administrative Coordinator - Fleet

Senior Coordinator - Line Station

Marine Administrative Coordinator

Administrative Coordinator I - 996320

Administrative Coordinator I - 991661

Administrative Coordinator III

Administrative Assistant / Front Desk Coordinator

Administrative Operations Coordinator

Yacht Sales Administrative Coordinator

Executive Operations and AI Coordinator

Executive Assistant & Project Coordinator

Front Desk Coordinator I

Office Operations Coordinator

Office Assistant/ Coordinator

I want to receive the latest job alert for administrative coordinator in oakland park, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected