Top 153 Executive coordinator Jobs in Oklahoma

Executive Operations Coordinator
Quintessa Marketing —Oklahoma City, OK
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Financial Wellness Coordinator
University of Science and Arts of Oklahoma —Chickasha, OK
- $40,000 - $46,000 a year
- Full-time
- Classroom
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sales Analytics Coordinator
Senior Star —Tulsa, OK
- Full-time
- Mid-level
- Analysis skills
- Organizational skills
Quick Apply
13d
Education & Engagement Coordinator and Lab Manager
University of Science and Arts of Oklahoma —Chickasha, OK
- $39,999 - $40,000 a year
- Weekends as needed
- Classroom
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
21h
Wellness LPN or LVN Nurse
Brookdale Senior Living Inc. —Stillwater, OK
- $23.93 - $29.91 an hour
- Full-time
- Mid-level
- Military encouraged
- LPN
- Health savings account
- Paid holidays
Quick Apply
9d
House Manager- $500 Sign-On Bonus
Bios Corporation —Tulsa, OK
- From $16 an hour
- Urgently hiring
- Background check
- CPR Certification
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Coordinator, Complaint & Appeals - Remote
CVS Health —Oklahoma
- $18.50 - $38.82 an hour
- Full-time
- Remote
- Data analysis skills
- Research
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
- Extended hours
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Sr. Admin Coordinator
University of Oklahoma —Oklahoma City, OK
- Monday to Friday
- Background check
- 3 years
- University
Operations Coordinator
The University of Tulsa —Tulsa, OK
- Full-time
- Google Workspace
- Mid-level
- Office
Administrative Coordinator
Haynes Equipment —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Delivery Manager | Retail & Commerce Media
Accenture —Oklahoma City, OK
- $87,400 - $293,800 a year
- Full-time
- 5 years
- Mid-level
- Continuous improvement
- Paid holidays
- Disability insurance
Director of Property Management
Goodwill Industries of Central Oklahoma —Oklahoma City, OK
- Full-time
- Background check
- Clean driving record
- 7 years
Quick Apply
3d
Human Resources Coordinator
Ocean Dental —Edmond, OK
- Full-time
- Microsoft Outlook
- Office
- Organizational skills
Leadership Support Coordinator
LIFE Senior Services Inc —Tulsa, OK
- $55,000 - $58,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Marketing Communication Coordinator
Oklahoma State University —Stillwater, OK
- $45,000 - $63,000 a year
- Weekends as needed
- Marketing
- Mid-level
- Master's degree
6d
Event Coordinator
Oklahoma City Golf and Country Club —Oklahoma City, OK
- Weekends as needed
- Mid-level
- Team management
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Sales Executive - Hybrid Sales
Cencora —Oklahoma
- Full-time
- Computer Science
- Marketing
- 5 years
- Paid parental leave
- Health insurance
Human Resources Generalist / Project Coordinator
Oklahoma Environmental Services —Oklahoma City, OK
- $52,000 - $70,000 a year
- Mid-level
- Office
- Analysis skills
Quick Apply
6d
Continuous Quality Improvement Project Coordinator
GRAND Mental Health —Tulsa, OK
- $55,000 - $70,000 a year
- Full-time
- Writing skills
- Mid-level
- Bachelor's degree
Quick Apply

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executive coordinator jobs near oklahoma

Executive Operations Coordinator

Quintessa Marketing -
Oklahoma City, OK

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Google Workspace
Executive administrative support
Calendar management
Office management
Time management

Full Job Description

Job Overview

We are seeking a dynamic and highly organized Administrative Coordinator to join our team!

Executive Coordinator

Department: Executive Office

Reports To: Director of Executive Operations

Works Closely With:

CEO
Executive Leadership Team
Personal Executive Assistant
Administrative Team
Department Leaders

Position Summary

The Executive Operations Coordinator is responsible for executing the day-to-day operational priorities of the Executive Office. This role ensures that every project, meeting, follow-up, document, and deadline is completed accurately and on time.

This position serves as the operational backbone of the Executive Office by coordinating communication across departments, managing executive projects, maintaining documentation, preparing reports, and ensuring that commitments made by leadership are tracked through completion.

The Executive Operations Coordinator is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment where priorities shift quickly.

Mission

Provide exceptional operational execution by ensuring every executive priority moves forward efficiently, accurately, and on schedule.

Primary Responsibilities

Executive Project Management

Coordinate and execute:

Executive initiatives
Company-wide projects
Cross-department projects
Strategic initiatives
Research assignments
Special projects

Maintain project timelines and ensure deadlines are met.

Executive Meeting Preparation

Prepare for every executive meeting by:

Building agendas
Preparing meeting packets
Gathering reports
Organizing supporting documentation
Confirming attendees
Recording action items

Follow-Up Management

Own the Executive Office follow-up system.

Track:

Executive commitments
Leadership action items
Vendor commitments
Pending approvals
Outstanding decisions

Ensure nothing falls through the cracks.

Documentation

Maintain:

SOPs
Organizational charts
Leadership documents
Meeting notes
Policies
Executive files

Ensure all documentation remains current.

Executive Reporting

Prepare:

Weekly reports
KPI dashboards
Leadership scorecards
Board materials
Presentation decks
Quarterly summaries

Research

Conduct research related to:

Vendors
Investments
Travel
Market opportunities
Products
Software
Special projects

Present findings in a concise and organized format.

Cross-Department Coordination

Coordinate with department leaders regarding:

Deadlines
Deliverables
Executive requests
Meeting preparation
Follow-up items

Daily Checklist

Morning

Review Executive Office priorities.
Review Delilah’s task list.
Review CEO calendar for support needs.
Prepare meeting materials.
Confirm executive meetings.
Update project dashboard.
Review follow-up tracker.

Throughout the Day

Project Execution

Move active projects forward.
Update project timelines.
Coordinate with department leaders.
Follow up on outstanding deliverables.
Escalate delays immediately.

Executive Support

Prepare presentations.
Build reports.
Organize files.
Update SOPs.
Draft correspondence.
Complete research requests.

Follow-Up

Monitor:

Leadership commitments
Executive action items
Vendor responses
Pending approvals
Outstanding documentation

Organization

Maintain:

Executive folders
Shared drives
Project tracker
Dashboard accuracy
Documentation library

End of Day

Update project dashboard.
Prepare tomorrow’s materials.
Confirm upcoming meetings.
Update follow-up tracker.
Notify Delilah of any risks or delays.

Weekly Checklist

Update executive dashboards.
Review project timelines.
Audit follow-up tracker.
Organize executive files.
Prepare leadership meeting packets.
Review SOP updates.
Coordinate recurring meetings.
Review upcoming deadlines.

Monthly Checklist

Update organizational documents.
Audit Executive Office files.
Review recurring reports.
Archive completed projects.
Improve documentation.
Evaluate workflow improvements.

Quarterly Responsibilities

Update SOPs.
Organize Executive Office records.
Assist with annual planning.
Review reporting processes.
Improve project management systems.
Recommend efficiency improvements.

Decision-Making Authority

May independently:

Coordinate meetings.
Follow up with department leaders.
Organize executive documentation.
Prepare reports.
Recommend process improvements.
Manage project timelines.

Escalates strategic decisions to the Director of Executive Operations.

Key Performance Indicators

Project deadlines met: 95%+
Follow-up completion: 100%
Meeting materials prepared on time: 100%
Executive reports delivered on schedule
Documentation accuracy: 100%
Dashboard accuracy
SOP completion
Internal response time
Executive satisfaction

Success Metrics

Success means:

Every executive project is organized.
Leadership never has to ask twice for follow-up.
Reports are prepared before they’re requested.
Meetings begin fully prepared.
Documentation is always current.
Deadlines are consistently achieved.
Knows the status of every project.

Core Competencies

Project Management
Organization
Communication
Critical Thinking
Time Management
Attention to Detail
Adaptability
Initiative
Professionalism
Confidentiality
Problem Solving

Quintessa Core Values

PurposeSupport leadership by executing with excellence.

ResilienceAdapt quickly while maintaining accuracy and professionalism.

AccountabilityOwn every task until it is fully completed.

IntegrityProtect confidential information and operate with honesty.

Success-DrivenSeek continuous improvement in every process.

ExcellenceDeliver exceptional work with urgency, consistency, and precision.

What Success Looks Like After One Year

Every executive project has structure, ownership, and accountability.
Spends less time managing tasks and more time leading the Executive Office.
Leadership receives reports before requesting them.
No executive commitments are missed.
Documentation is organized and scalable.
The Executive Office operates with discipline, speed, and consistency.
The Executive Operations Coordinator has become the trusted operational engine behind the Executive Office.

Please take this assessment as an additional part of the application (please copy and paste if the link does not work): https://go.cultureindex.com/p/p8fQGmWwVuJ1N

Reports To: Director of Executive Operations

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

executive coordinator jobs in oklahoma

Executive Operations Coordinator

Financial Wellness Coordinator

Sales Analytics Coordinator

Education & Engagement Coordinator and Lab Manager

Wellness LPN or LVN Nurse

House Manager- $500 Sign-On Bonus

Senior Coordinator, Complaint & Appeals - Remote

Executive Assistant to CEO & CFO

Sr. Admin Coordinator

Operations Coordinator

Administrative Coordinator

Delivery Manager | Retail & Commerce Media

Director of Property Management

Human Resources Coordinator

Leadership Support Coordinator

Marketing Communication Coordinator

Event Coordinator

Sales Executive - Hybrid Sales

Human Resources Generalist / Project Coordinator

Continuous Quality Improvement Project Coordinator

I want to receive the latest job alert for executive coordinator in oklahoma

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