Receptionist - Hourly
ARCHDIOCESE OF SEATTLE PAYROLL SERVICES —Olympia, WA
- $19 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Disability insurance
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Payroll Clerk
Confidential —Tacoma, WA
- $26 - $30 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
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Customer Service Administrative Support
PSW —Olympia, WA
- $20.00 - $27.50 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- HIPAA
- Health savings account
- Disability insurance
Quick Apply
13d
Warehouse Office Support
Home Depot —Lacey, WA
- $24 an hour
- Entry level
Clinic Prep Clerk
Olympia Orthopaedic Associates —Olympia, WA
- $17.81 - $24.22 an hour
- Full-time
- Background check
- Medical office experience
- Pass drug screening
- Disability insurance
- Health insurance
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Administrative Support Team Associate, Olympia Capital - Part Time
Macy’s —Olympia, WA
- $17.15 - $22.59 an hour
- Part-time
- English
- Office
- 1 year
- Store discount
- Paid holidays
6d
Administrative Professional
Washington Public Utility Districts Association —Olympia, WA
- $25 - $30 an hour
- Email
- Mid-level
- Office
- Travel
- Disability insurance
- Health insurance
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Office Clerk - Lacey, WA
HOME EXPRESS DELIVERY SERVICE LLC —Lacey, WA
- $17 - $20 an hour
- Full-time
- Inventory management
- ERP systems
- Mid-level
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Administrative Assistant
CrossCountry Mortgage, LLC —Lacey, WA
- Full-time
- Microsoft Outlook
- Research
- Office
- Wellness program
- Disability insurance
Construction Office Administrative Assistant
Pacific Premierscapes LLC —Yelm, WA
- From $20 an hour
- Part-time
- Remote
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Office Professional
Cornerstone Christian School —Olympia, WA
- $20 - $22 an hour
- Full-time
- Background check
- School experience
- Office
- Paid time off
- Employee discount
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Receptionist
Brookdale Senior Living Inc. —Olympia, WA
- $17.13 - $23.08 an hour
- Full-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
7d
Receptionist - ONC
Sea Mar Community Health Centers —Tumwater, WA
- $21.30 an hour
- Part-time
- Current TB test
- Word processing
- Writing skills
- COVID-19 protective measures
- Paid holidays
Purchasing Administrative Assistant
Harbor Wholesale —Lacey, WA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Part Time Receptionist
Brookdale Senior Living Inc. —Olympia, WA
- $17.13 - $23.08 an hour
- Part-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
3d
Receptionist - State Farm Agent Team Member
Melanie Bakala - State Farm Agent —Olympia, WA
- $42,000 - $52,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Part-Time Office Assistant (Network Coding Experience)
Washington State Grange —Olympia, WA
- $20 - $23 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Flexible schedule
Quick Apply
10d
Administrative Support
Allstate Insurance Agency - Alicia Sanders —Tumwater, WA
- $40,000 - $50,000 a year
- Full-time
- Organizational skills
- Communication skills
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Jarron Janski - State Farm Agent —Lacey, WA
- $19 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
Quick Apply
Senior Office Assistant
Thurston County —Olympia, WA
- $4,033 - $5,364 a month
- Full-time
- Writing skills
- Mid-level
- Office
- Paid training
- Paid holidays

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Receptionist - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES -
Olympia, WA

Quick Apply

Job Details

Full-time
$19 - $21 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Vision insurance
403(b)

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Copy machines
Phone call screening
Telephone systems
Multi-line phone systems
Faxing
Quality data entry
Customer data entry

Full Job Description

POSITION PURPOSE

The Receptionist serves as the first point of contact for St. Michael Parish, offering exceptional hospitality and service to all visitors and callers. This role provides critical administrative support to parish staff while creating a welcoming, Christ-centered environment. This is a fast-paced, high-profile position that requires excellent decision-making skills, strong organizational abilities, and a solid foundation in the Catholic faith.

ABOUT ST. MICHAEL PARISH

St. Michael Parish serves approximately 2,700 registered families and 7,000 individuals across two worship sites in Olympia, Washington. We are a vibrant Catholic community committed to worship, formation, service, and fellowship.

MAJOR DUTIES AND RESPONSIBILITIES

1. Hospitality & Front Desk Operations

Provide exceptionally hospitable and welcoming presence for all parish visitors, connecting them to appropriate staff and resources
Answer telephone calls professionally and ensure accurate and prompt transmission of messages
Greet visitors warmly, provides assistance, and make appropriate referrals to parish staff and ministries
Accept fees, deposits, and donations for any ministry; issue receipts for cash and ensure timely processing
Pickup mail from Post Office and delivers to staff mailboxes. Delivers mail to Post office at end of the day. Manages annual PO Box subscription
Provide support for administrative requests submitted through AdminDesk system
Prepares checks for mailing and files supporting documents for bookkeeper.
Records anointing of the sick visits for Priest
Creates check request for vendors for admin, this includes, but is not limited to Capital Business Machine, CSC, Leaf, Office Depot, Postage Machine, etc
Coordinates with weekend receptionist by provide relevant, updated information each week.

2. Communications & Scheduling

Oversee and maintain the parish phone voicemail system, keeping it up-to-date
Provide assistance to parishioners with Mass requests and cards; maintain Mass Intentions schedule
Prepare and distribute staff lists and schedules, including break room cleaning schedule and contact information

3. Office Operations & Security

Ensure parish office is securely closed each evening by transferring voicemail to automatic pick-up, securing windows and doors, and turning off appropriate lights
Coordinate use of keys for parish facilities and laptop checkout as directed
Monitor and track the front office drop-off and pick-up drawer

4. Office Supply & Equipment Management

Order office supplies for staff through approved vendors (Office Depot, Amazon, etc.)
Match packing/delivery slips with invoices and prepare check requests for all items ordered
Process Amazon orders from staff and provide documentation for bookkeeping
Ensure office machines are maintained; monitor and track maintenance schedules and submit check requests for billings
Monitor parish postal machine account to ensure adequate balances are maintained; submit necessary paperwork for refills in a timely manner

5. Volunteer Coordination

Coordinate and schedule volunteers as needed for parish office projects
Recruit, train, and supports office volunteers

6. Staff Collaboration & Professional Development

Support both team and thematic goals established by parish leadership
Attend and participate in Team and Staff meetings
Maintain current knowledge and skills required to function as Receptionist through reading, training opportunities, or workshops as approved
Collaborate with Pastor and parish leadership in implementing the mission of the parish
Other duties as assigned

Required

Experience in reception, front desk or customer service related work.
Excellent verbal and written communication skills. Warm, welcoming, and professional phone and in-person demeanor. Ability to handle sensitive or confidential information with discretion.
Experience operating multi-line phone systems, including answering, screening, and transferring calls efficiently.
Proficiency with Microsoft Office (Word, Outlook, Excel) and general office equipment (copier, scanner, fax).
Proficiency with Google suite
Basic data entry skills with attention to accuracy.

Preferred

Experience in a Catholic parish, Catholic school, nonprofit, or faith-based organization.
Familiarity with ParishStaq, our current database system.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

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