Top 144 Administrative coordinator Jobs in Orange County Ca

Permit Coordinator
Alcoa Agency —Huntington Beach, CA
- $20 - $28 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Patient Care Coordinator/Front Office Admin
Empower Physical Therapy and Wellness —Chino, CA
- $20.50 - $22.00 an hour
- Full-time
- Private practice
- Medical office experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Mortgage Transaction Coordinator & Sales and Administrative Assistant
Wilshire Finance Partners —Irvine, CA
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Operations Coordinator
ING Locksmith —Huntington Beach, CA
- $58,000 - $75,000 a year
- Full-time
- Background check
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
11d
Administrative Operations Coordinator
SCI Lighting Solutions —Irvine, CA
- $45,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
7d
Administrative Coordinator
Providence —Brea, CA
- $25.00 - $37.98 an hour
- Full-time
- Hospital
- Mid-level
- Bachelor's degree
- Paid parental leave
- Paid holidays
5d
DARPA Administrative Coordinator
University of California, Irvine —Irvine, CA
- $32.74 - $52.54 an hour
- Part-time
- Hybrid work
- Background check
- 5 years
- Mid-level
- Health insurance
- Retirement plan
22h
Administrative Coordinator - Same Day Care Pav
Providence —Mission Viejo, CA
- $25.00 - $37.98 an hour
- 8 hour shift
- Mid-level
- Trade school
- Fair chance
- Paid parental leave
- Paid holidays
5d
School of Accountancy Coordinator I (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Customer service
- English
- Paid holidays
- Dental insurance
Administrative Coordinator
Cormany and Chung Insurance Services —Tustin, CA
- $30 - $32 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
1d
Office Coordinator
CHP 11-99 Foundation —Costa Mesa, CA
- $28 - $30 an hour
- Overtime
- Microsoft Word
- Background check
- Microsoft Excel
- 403(b) matching
- Disability insurance
Quick Apply
11d
Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years
Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)
Advanced Eye Care —Irvine, CA
- $22 - $25 an hour
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
3d
Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA
Golden Locks, Inc. —Huntington Beach, CA
- $25.59 - $30.81 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
17h
Administrative & Operations Coordinator
American Federation Pueri Cantores —Orange, CA
- $22 - $28 an hour
- Part-time
- Background check
- Google Workspace
- Office
- Paid time off
- Professional development assistance
Quick Apply
6d
Compliance Coordinator Assistant (Hybrid Schedule)
Pace Recovery Center —Newport Beach, CA
- $30 - $35 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Writing skills
Quick Apply
Coordinator, Office Services
Baker Tilly Advisory Group, LP —Irvine, CA
- $23.00 - $30.25 an hour
- Overtime
- Customer service
- Mid-level
- Office
Quick Apply
Part-Time Project Coordinator
WSP —Irvine, CA
- $33.13 - $50.10 an hour
- Part-time
- Background check
- 7 years
- Microsoft Excel
- Paid parental leave
- Disability insurance
Senior Administrative Coordinator, School of Theology & Ministry
Vanguard University —Costa Mesa, CA
- Part-time
- Writing skills
- Mid-level
- Office

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Permit Coordinator

Alcoa Agency -
Huntington Beach, CA

Quick Apply

Job Details

Full-time
$20 - $28 an hour
12 days ago

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Microsoft Word
Correspondence management
Confidential information handling
Email customer support
Microsoft Outlook
Expense management
Spreadsheets
Client rapport building
In-person customer service
Filing
Mid-level
High school diploma or GED
Client invoicing
Driver's License
Data management
Construction drawing review
Task prioritization
Decision making
Calendar management
Dropbox
Cost estimate preparation
Public permit project coordination
Data accuracy checks
Community relationship building
Expenditure monitoring
Faxing
Traffic control
Stakeholder relationship building
Time management

Full Job Description

Job Title: Permit Coordinator

Job Type: Full-time (in-person) M-TH, F-WFH

Rate of Pay: $20 -$28/hr. DOE

Reporting Location: Huntington Beach, CA

Benefits:

Medical, Dental, and Vision (100% for Employee)
401(K) Retirement Plan

Provided Equipment:

Company Laptop

Position Overview:
Permit Coordinator is responsible for providing information to clients and corresponding departments regarding permit requirements, inspection and general requirements of the permit process. Permit Coordinator may need to work after hours and weekends to meet deadlines and commitments.

Key Responsibilities:

Complete/submit permit application forms on behalf of the customer.
Create invoices for permits with the guidance of the Permit Manager.
Responsible for city permit accuracy costs, always looking on the city website and/or call the city to confirm any fees such as permit, inspection, no parks, after hours, over-size load, business license costs.
Work Closely with Sales Manager, Permit Manager, Design Manager, and Traffic Manager for accurate permit costs and estimates
Own and manage all assigned permits throughout their lifecycle, proactively following up at each stage to ensure efficient processing and timely turnaround.
Assemble permit packages via Adobe and email to customers.
Submit permit packages via online systems, fax, or in person (jobsite travel), if necessary.
Responsible for reviewing all design plans prior to City submittal.
Work closely with designers and traffic managers to prepare technical documents when submitting permit packages.
Communicate with cities, counties, and affiliated correspondence for proper submittal with the guidance of the Permit Manager.
Ensure timely rendering of permit fees and permit applications are up to date (changes).
Monitors and tracks expenses.
Attend offsite customer meetings with the Permit Manager
Answer customer emails in a timely manner.
Provide exceptional customer service to clients.
Post data to accounts using Dropbox & Excel spreadsheets.
Maintain accurate files of all permit applications and corresponding job documents.
Keep an organized calendar and manage deadlines.
Assist with overflow work from the Permit Manager as needed.
Provide frequent updates and discussions with the Permit Manager regarding permit statuses.
Handle company and customer confidential information with digression.
Able to perform other duties as deemed necessary.

Expectations:

Arrive punctually and start each day with a positive attitude.
Ability to multitask effectively in a fast-paced environment.
Ability to manage an average of 50 permit requests at a time.
Strong decision-making and prioritization skills are essential for success in this role.
Excellent organizational abilities are required to manage various responsibilities.
The candidate should be able to communicate effectively and professionally with team members and customers.
Ability to build and maintain relationships with City officials, and Clients.
An openness to direction and constructive criticism is important for personal and professional growth.
A positive attitude and a willingness to learn are crucial for thriving in this position.
Strong time management skills are essential to meet deadlines.
A detail-oriented mindset is necessary to ensure accuracy.

Desired Skills:

Proficient Microsoft Word, Excel, and Outlook
Proficient in Military Time

Desired Experience:

City Permitting background is plus but not required
Utility background is a plus but not required
Traffic control background is plus but not required
Knowledge of the MUTCD, WATCH Manual is a plus but not required
Knowledge of distribution planning is plus but not required.
Highschool Diploma or GED
Valid Driver’s License

Other Duties:
This description is not a comprehensive list of all activities, duties or responsibilities that are required of the employee for this job and is subject to change at any time with or without notice.

Quick Apply

Refine Your Search

administrative coordinator jobs in orange county ca

Permit Coordinator

Patient Care Coordinator/Front Office Admin

Mortgage Transaction Coordinator & Sales and Administrative Assistant

Executive Operations Coordinator

Administrative Coordinator

Administrative Operations Coordinator

Administrative Coordinator

DARPA Administrative Coordinator

Administrative Coordinator - Same Day Care Pav

School of Accountancy Coordinator I (Administrative Support Coordinator I)

Administrative Coordinator

Office Coordinator

Administrative Coordinator

Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)

Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA

Administrative & Operations Coordinator

Compliance Coordinator Assistant (Hybrid Schedule)

Coordinator, Office Services

Part-Time Project Coordinator

Senior Administrative Coordinator, School of Theology & Ministry

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