Top 115 Administrative specialist Jobs in Orange Nj

Customer Service Specialist and Logistics Coordinator
ACCI Specialty Materials —Linden, NJ
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Data Entry Specialist
Insight Global —New York, NY
- $33 - $37 an hour
- Contract
- Hybrid work
- Mid-level
- Cleaning
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Specialist
CBIZ —Morristown, NJ
- Research
- Mid-level
- Office
Administrative Services Specialist
U.S. Court of International Trade —New York, NY
- $58,169 - $94,588 a year
- Online Application
- Word processing
- Writing skills
- Mid-level
- Commuter assistance
- Paid holidays
Administrative Specialist
Weill Cornell Medicine —New York, NY
- $32.75 - $39.01 an hour
- Writing skills
- Mid-level
- Office
15h
Administrative Support Specialist
One Federal Solution —Parsippany-Troy Hills, NJ
- Contract
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Administrative Specialist
Agency DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $61,656 - $70,904 a year
- Full-time
- Spanish
- Microsoft Outlook
- High school
- Wellness program
- Health insurance
Shared Service Front Office Specialist (HR Shared Services)
Siemens —Iselin, NJ
- $66,973 - $114,811 a year
- Full-time
- Remote
- English
- US work authorization
- Training & development
8d
Office Support Specialist
Zeno Group —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
8d
Operations & Administrative Support Specialist
Chemistry Wealth Management —New York, NY
- $67,000 - $77,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Administrative Services Specialist
FastTrack Disability Risk Management Solutions & Services —Bedminster, NJ
- Mid-level
- Office
- Experience equivalent to degree accepted
- Paid holidays
- Disability insurance
Administrative and Billing Specialist: Part-time and Onsite
Calm and Sense Therapy (tm) —Scotch Plains, NJ
- $25 - $35 an hour
- Part-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Administrative Coordinator/AI Implementation Specialist
ABC Safety Group —Brooklyn, NY
- $35,000 - $50,000 a year
- Email
- Microsoft PowerPoint
- Spanish
- Microsoft Excel
- Paid time off
- Professional development assistance
Quick Apply
4d
Executive Administrative Specialist - US Army Program Support
WisEngineering —Dover, NJ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- On-the-job training
Quick Apply
Office Services Specialist
Fisher & Phillips LLP —Berkeley Heights, NJ
- $22.81 - $27.64 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
11d
Office Experience & People Ops Specialist
Orveon Global US LLC —New York, NY
- $55,000 - $83,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Sr Specialist, LMS Administration
Insmed Incorporated —Bridgewater, NJ
- $113,000 - $143,500 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Employee stock purchase plan
- Disability insurance
9d
Client Experience Specialist - New York, New York
Savant Wealth Management —New York, NY
- $56,000 - $72,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Word processing
- Health savings account
- AD&D insurance
Front Office Specialist - Medication Management - Millburn, NJ
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $22 - $24 an hour
- 8 hour shift
- Ability to sit for extended periods
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Front Desk Specialist
portray salon —Upper Montclair, NJ
- $15.92 - $20.00 an hour
- Full-time
- Customer service
- High school diploma or GED
- US work authorization
- Health insurance
- 401(k)
Quick Apply

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Customer Service Specialist and Logistics Coordinator

ACCI Specialty Materials -
Linden, NJ

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Teamwork
Microsoft Excel
Microsoft Outlook
Freight documentation management
Less-than-truckload (LTL) transportation
Customer service
Logistics customer service
Sales order data entry
Logistics
Accurate transaction records management
Order shipping
Administrative experience
Manufacturing facility experience
Client invoicing
Export documentation management
Attention to detail
QuickBooks
Data entry
Manufacturing company experience
Transportation documentation for distribution operations
Shipping documentation

Full Job Description

A&C Catalysts/ACCI Specialty Materials — is a dynamic, ISO-certified manufacturer and supplier of high-performance specialty products headquartered in Linden, New Jersey, with additional manufacturing operations in Harrisonville, Missouri. For decades, we have been pushing the boundaries of materials science, delivering cutting-edge specialty additives that power industries from aerospace and automotive to electronics and personal care.

At A&C Catalysts, you would not joining a faceless corporation — you are joining a dedicated team of scientists, engineers, and business professionals who take pride in solving complex problems and delivering world-class products. We are small enough that every team member matters and large enough to serve a global customer base.

Position Summary

We are seeking an organized, energetic, and versatile Office Manager to be the operational backbone of our Linden headquarters. This is a high-visibility, cross-functional role that sits at the intersection of customer service, order management, logistics, and administrative operations. The ideal candidate thrives in a fast-paced specialty manufacturing environment, can shift seamlessly between customer-facing responsibilities and internal coordination, and brings a proactive, solutions-oriented mindset to every task.

Key Responsibilities

Customer Service & Order Management

Serve as the primary point of contact for customer inquiries, providing prompt, professional, and knowledgeable responses via phone and email.
Process and manage sales orders accurately in QuickBooks, ensuring correct pricing, terms, and delivery details.
Monitor order status from entry through shipment and proactively communicate updates or delays to customers.
Build and maintain strong customer relationships, fostering loyalty and repeat business.
Handle customer complaints and returns with professionalism and urgency, coordinating with Quality and Production as needed.

Logistics & Shipping Coordination

Coordinate domestic and international shipping arrangements including carrier scheduling, bill of lading preparation, and freight quote management.
Manage hazmat shipping documentation and ensure compliance with DOT and IATA regulations for chemical shipments.
Track inbound and outbound shipments, resolving issues with carriers as they arise.
Interface with warehouse and production staff to ensure on-time order fulfillment.

Cross-Functional Collaboration

Partner with Accounting on invoicing, accounts receivable follow-up, purchase order tracking, and month-end close activities.
Liaise with Production to communicate order priorities, special handling requirements, and delivery commitments.
Coordinate with Quality Assurance to ensure Certificates of Analysis (CoAs), Safety Data Sheets (SDS), and other required documentation accompany shipments.
Support R&D with sample order processing, project-related purchases, and vendor coordination.

General Office Administration

Oversee day-to-day office operations, supplies, facilities coordination, and vendor relationships.
Maintain and organize filing systems (physical and digital) for orders, contracts, and correspondence.
Manage incoming mail, phone , and visitor reception.
Assist with onboarding of new employees including workspace setup and administrative orientation.
Support senior management with scheduling, travel arrangements, and ad hoc projects.
Identify and implement process improvements to increase office efficiency.

Qualifications Required

3+ years of customer service, administrative, or operations experience, in a manufacturing or chemical/industrial environment.
Hands-on proficiency with QuickBooks (order entry, invoicing, and reporting).
Experience with logistics, shipping, and freight coordination, can write Bills of Lading, Sales Orders and Invoicing ; familiarity with hazmat/chemical shipping regulations is a plus.
Proven ability to juggle multiple priorities in a fast-paced environment with minimal supervision.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
High degree of accuracy and attention to detail.

What We Offer

A collaborative, team-oriented culture where your contributions are seen and valued.
Competitive salary commensurate with proven experience.
Comprehensive benefits package including health, dental, and vision insurance.
Paid time off and holidays.
A stable, growing company with a long history of innovation in specialty materials.

How to Apply

Please apply through Indeed or submit your resume and a brief cover letter describing your relevant experience and salary requirements to [email protected] with the subject line “Office Manager – Linden.” We look forward to learning more about you.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

(Required)Tell us a little about your experience in customer service and order handling
(Required) (1) Name some of the trucking companies you have scheduled for LTL Loads. (2) How many pallets are considered a full truckload?
(Required) What do the following terms mean? DDP, DAP, CIF, EXW, DGD, PI
(Required) Please briefly describe your Office Management Experience in a manufacturing environment. Note - We will not consider anyone who does not answer all 4 of these questions.

Experience:

Logistics: 2 years (Required)
Customer service: 2 years (Required)
Shipping documentation: 2 years (Required)
QuickBooks: 1 year (Preferred)

Ability to Commute:

Linden, NJ 07036 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in orange nj

Customer Service Specialist and Logistics Coordinator

Data Entry Specialist

Administrative Specialist

Administrative Services Specialist

Administrative Specialist

Administrative Support Specialist

Administrative Specialist

Shared Service Front Office Specialist (HR Shared Services)

Office Support Specialist

Operations & Administrative Support Specialist

Administrative Services Specialist

Administrative and Billing Specialist: Part-time and Onsite

Administrative Coordinator/AI Implementation Specialist

Executive Administrative Specialist - US Army Program Support

Office Services Specialist

Office Experience & People Ops Specialist

Sr Specialist, LMS Administration

Client Experience Specialist - New York, New York

Front Office Specialist - Medication Management - Millburn, NJ

Front Desk Specialist

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