Top 76 appointment coordinator Jobs in orem, ut

Executive Assistant to Top-Producing Real Estate Agent
Wilde Real Estate —Orem, UT
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Military
- Paid time off
- Flexible schedule
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Front Desk Agent
BodyPoint —Lehi, UT
- $22.64 - $27.27 an hour
- Full-time
- Computer skills
- In-person
- Communication skills
- Paid holidays
- Health insurance
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1d
Nurse Manager (RN/LPN)
Advanced Health Care of Salem —Salem, UT
- $35 - $42 an hour
- 8 hour shift
- Nursing
- Skilled nursing facility
- Vital signs
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2d
Bilingual (English/Spanish) Front Desk Treatment Coordinator
Dental Care Now —Midvale, UT
- $18 - $23 an hour
- Part-time
- Spanish
- Dental office
- Sales
- Dental insurance
- Paid time off
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Treatment Coordinator, Patient Sales - Regenerative Medicine
Albano Clinic —Sandy, UT
- $30 - $38 an hour
- Part-time
- Clinic
- US work authorization
- In-person
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22h
Dental Front Office
Lexington Heights Dental —Cedar Hills, UT
- $20 - $30 an hour
- Full-time
- Dental office
- Patient care
- In-person
- Dental insurance
- On-the-job training
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2d
Reception and Phone Team (Part Time)
Summit Brain, Spine and Orthopedics —Lehi, UT
- $18 - $21 an hour
- Part-time
- Private practice
- Spanish
- HIPAA
- 401(k)
- Flexible schedule
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4d
Personal Assistant & Household Coordinator
ESE Consulting —Heber, UT
- $60,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- Inventory management
- 5 years
- Health insurance
- Dental insurance
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4d
Patient Care Coordinator (Remote)
Pine Park Health —Provo, UT
- On call
- LVN
- Urgent Care
- HIPAA
- Paid parental leave
- Paid holidays
14d
Clinic Operations Coordinator
Mindset Family Therapy —Provo, UT
- $24 - $28 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Paid time off
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17h
Sales Appointment Coordinator - Fitness
D1 Training —Spanish Fork, UT
- $25,000 - $70,000 a year
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Work from home
- Employee discount
Community Care Coordinator - Utah County (Part Time)
NovumHealth —Provo, UT
- From $23 an hour
- Full-time
- CPR Certification
- Nursing
- BLS Certification
- Paid holidays
- Health insurance
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Sales Appointment Coordinator - Fitness
D1 Training - Spanish Fork —Spanish Fork, UT
- $25,000 - $70,000 a year
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Work from home
- Employee discount
Quick Apply
Office Manager
Ageless Mens Health —Draper, UT
- $24 an hour
- Full-time
- HIPAA
- Clinic
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Community Care Coordinator - Utah County
NovumHealth —Provo, UT
- From $23 an hour
- Full-time
- CPR Certification
- Nursing
- BLS Certification
- Paid holidays
- Health insurance
Quick Apply
Front Desk Admin
Matthews Dental —Saratoga Springs, UT
- $18 - $22 an hour
- Full-time
- Dental office
- 1 year
- Communication skills
- Paid holidays
- Paid time off
Quick Apply
4d
Client Intake Coordinator
Serenity Mental Health Centers —Lehi, UT
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
4d
Medical Assistant I
University of Utah Health —Orem, UT
- Weekends as needed
- BLS Certification
- Pass drug screening
- Outpatient
- Retirement plan
7d
Show & Event Demonstrator
Bath Concepts Independent Dealers —Provo, UT
- $15 - $30 an hour
- Part-time
- Reliable transportation
- Ability to stand for extended periods
- Entry level
Quick Apply
Office Manager/Coordinator
The Glass Guru of Provo, UT —Provo, UT
- $17 - $20 an hour
- Full-time
- Microsoft Excel
- Office
- Residential
- Health insurance
- Paid time off
Quick Apply

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appointment coordinator jobs near orem, ut

Executive Assistant to Top-Producing Real Estate Agent

Wilde Real Estate
Orem, UT

Quick Apply

Job Details

Full-time
$50,000 - $70,000 a year

Benefits

Paid time off
Flexible schedule

Qualifications

Google Workspace
Customer service
Executive administrative support
Real Estate License
Calendar management
Managing real estate transactions
Organizational skills
CRM system proficiency
Productivity software
Real estate salesperson license
Time management

Full Job Description

WILDE REAL ESTATE TEAM

Executive Assistant to Top-Producing Rainmaker

Full-Time | In-Person / Hybrid | Keller Williams Utah

The Opportunity

Requirements: Active Utah Real Estate License required. Candidates without a current license will not be considered.

We are hiring an Executive Assistant for our team's top-producing agent — a true rainmaker who closed 40+ homes last year and is targeting 50+ in 2026 with a personal goal of proving 100 transactions per year is possible. This is not a traditional admin role. This is a high-speed, high-stakes, communications-first position for someone who thrives on execution, urgency, and driving results behind the scenes so the agent can stay laser-focused on dollar-productive activity: listing appointments, buyer consultations, and negotiations.

If you need a slow ramp-up, hand-holding, or predictable 9–5 days — this isn't the role. If you are wired to move fast, anticipate needs before they're spoken, and take ownership of everything that crosses your desk, keep reading.

Who You Are (Non-Negotiables)

D/C Personality Profile. You are direct, decisive, and detail-oriented. You don't get pulled into office drama or social distractions. You are a taskmaster who holds people — including the agent — accountable to deadlines and commitments without apology.

Relentlessly Proactive. You don't wait to be told. You see the gap, fill the gap, and report back. You're three steps ahead at all times — anticipating what the agent needs before he asks.

Communication Machine. You are constantly on the phone, texting, emailing, and updating. Clients, lenders, title officers, co-op agents, inspectors — everyone hears from you first. Silence is never an option.

Emotionally Steady Under Pressure. High volume means high chaos. You don't crack. You stay calm, prioritize ruthlessly, and execute.

Adaptable Communicator. You can talk to a first-time buyer who's nervous, a luxury seller who expects white-glove service, and a hard-nosed investor who wants numbers only — and adjust your tone for each without losing efficiency.

Core ResponsibilitiesCommunication & Client Management

Full access to and management of the agent's email, text messages, and phone communications — responding on his behalf, triaging priority items, and ensuring zero messages fall through the cracks.
Serve as the first point of contact for all active clients, providing proactive updates on transaction timelines, next steps, and any issues before they escalate.
Maintain constant communication with all transaction parties: lenders, title/escrow, inspectors, appraisers, co-op agents, and contractors.
Draft and send client-facing communications (listing updates, market reports, post-closing follow-ups) in the agent's voice.

Calendar, Schedule & Pipeline Management

Own and defend the agent's calendar. Schedule listing appointments, buyer tours, inspections, and closings while protecting time blocks for prospecting and family.
Manage the entire active pipeline from contract to close, tracking every deadline (inspection, appraisal, financing contingency, closing date) and ensuring nothing is missed.
Prepare the agent for every appointment: pull comps, assemble pre-listing packets, confirm showing instructions, and brief him on client details before each meeting.
Coordinate with the team's Transaction Coordinators to ensure seamless handoffs and no duplication of effort.

Proactive Operations & Follow-Up

Build and maintain systems to ensure no lead, past client, or sphere contact goes untouched. Manage follow-up sequences, birthday/anniversary touches, and referral requests.
Track all pending items across transactions and chase down outstanding documents, signatures, and approvals without being asked.
Manage vendor coordination for listings: photographers, stagers, sign installs, lockboxes, cleaning crews, and repair contractors.
Maintain and update the CRM (Lofty) with accurate contact records, notes, and pipeline stages after every interaction.

Accountability & Reporting

Provide the agent with a daily briefing: today's appointments, critical deadlines, outstanding action items, and new leads requiring response.
Maintain a weekly scoreboard tracking production metrics: appointments set, contracts written, contracts closed, pending volume, and conversion rates.
Flag risks early. If a deal is going sideways, a deadline is in jeopardy, or a client is unhappy — you surface it immediately with a recommended solution.

Qualifications

Required:

Active Utah real estate license.
2+ years of experience as an Executive Assistant, Operations Manager, or Transaction Coordinator in real estate (or equivalent high-volume, fast-paced environment).
Proven ability to manage 20–50+ simultaneous transactions or projects without dropping balls.
Exceptional written and verbal communication skills — comfortable representing an agent to high-net-worth clients and industry professionals.
Proficiency with CRM platforms (Lofty/Chime preferred), Google Workspace, and digital transaction management tools (Dotloop, DocuSign, SkySlope).
Available outside standard business hours as needed — real estate doesn't stop at 5:00 PM.

Preferred:

DISC profile showing high D (Dominance) and C (Conscientiousness) traits.
Experience supporting a top-producing individual agent (not just a team admin role).
Background in project management, operations, or military/first-responder environments where urgency and precision are the default.

Compensation & Benefits

Competitive base salary commensurate with experience (range: $50,000–$60,000 depending on qualifications).
Performance bonus tied to the agent's closed production milestones.
Direct mentorship from one of the top-producing agents in Utah — if you want to learn what elite-level real estate looks like from the inside, this is the seat.
Base salary plus per-transaction bonus tied to agent's closed production. Total comp potential of $65K–$75K+ at 50 transactions.

This role is not for everyone — and that's the point.

We're looking for a rare person who gets energy from driving results, thrives in controlled chaos, and takes personal pride in making someone else wildly successful. If that's you, we want to talk.

To be clear — this is not an office manager role, not a marketing position, and not a part-time admin job. This is a full-time, high-intensity, communications-first position embedded in one agent's daily production. If you've never been inside a real estate transaction, this isn't the right fit.

Pay: $50,000.00 - $70,000.00 per year

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Orem, UT 84057

Quick Apply

Refine Your Search

appointment coordinator jobs in orem, ut

Executive Assistant to Top-Producing Real Estate Agent

Front Desk Agent

Nurse Manager (RN/LPN)

Bilingual (English/Spanish) Front Desk Treatment Coordinator

Treatment Coordinator, Patient Sales - Regenerative Medicine

Dental Front Office

Reception and Phone Team (Part Time)

Personal Assistant & Household Coordinator

Patient Care Coordinator (Remote)

Clinic Operations Coordinator

Sales Appointment Coordinator - Fitness

Community Care Coordinator - Utah County (Part Time)

Sales Appointment Coordinator - Fitness

Office Manager

Community Care Coordinator - Utah County

Front Desk Admin

Client Intake Coordinator

Medical Assistant I

Show & Event Demonstrator

Office Manager/Coordinator

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