Top 25 Assistant secretary Jobs in Oxford Pa

HR Administrative Assistant (Confidential Secretary)
Chester County Intermediate Unit —Downingtown, PA
- $24.27 - $30.34 an hour
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Basic math
13d
1.0 Secretary to Assistant Principals - East High School
West Chester Area School District —West Chester, PA
- From $21.80 an hour
- Microsoft Excel
- High school
- Office
Medical Secretary/Assistant
Delaware Orthopaedic Specialists —Wilmington, DE
- $17 - $22 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Attendance Secretary- East Bradford Elementary
West Chester Area School District —West Chester, PA
- Microsoft Excel
- Customer service
- High school diploma or GED
6d
Secretary
Team Builder Recruiting —Quarryville, PA
- $13.50 an hour
- Part-time
- Office
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Legal Assistant
Confidential —Chester County, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Secretary to Building Principal: Westtown-Thornbury Elementary
West Chester Area School District —West Chester, PA
- $25.16 - $32.83 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid time off
3d
Executive Administrative Assistant to the Director of Business Administration
Coatesville Area School District —Thorndale, PA
- Full-time
- Mid-level
- Office
- Typing
Administrative Assistant
Delaware Schools Consortium —New Castle, DE
- School experience
- High school
- Word processing
2d
Legal Secretary/Legal Practice Assistant
FBT Gibbons LLP —Wilmington, DE
- Hybrid work
- Mid-level
- 3 years
- High school diploma or GED
- Profit sharing
- Paid parental leave
Legal Secretary
Lancaster County, PA —Lancaster, PA
- $39,682.50 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
Nursing Assistant - Neuro Stroke Unit
Penn Medicine —West Chester, PA
- Writing skills
- BLS Certification
- Inpatient
- Tuition reimbursement
Quick Apply
Department Secretary, Exploratory Studies and Student Development
Millersville University of Pennsylvania —Millersville, PA
- $36,831 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Executive Financial Lead Administrative Assistant
Delaware Schools Consortium —New Castle, DE
- Office
- Senior level
Unit Coordinator - MedSurg Tele
Penn Medicine —West Chester, PA
- 12 hour shift
- Writing skills
- BLS Certification
- Inpatient
- Tuition reimbursement
Quick Apply
Paralegal
Margolis Edelstein —Wilmington, DE
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Hourly Cafeteria Worker (Substitute) - 2026 - 2027 School Year
Harford County Public Schools —Harford County, MD
- $16.86 an hour
- Part-time
- Serving
- Public school
- Entry level
- Paid training
- Food provided
Acquisition Management Specialist
Dynamo Technologies LLC —Aberdeen Proving Ground, MD
- 5 years
- Analysis skills
- Presentation skills
Quick Apply
Acquisition Management Specialist - PNT
Credence —Aberdeen Proving Ground, MD
- $130,000 - $170,000 a year
- Urgently hiring
- Military
- Master's degree
- 8 years
Quick Apply
CPE SETA_Program Analyst III (Management)
PEOPLE TECHNOLOGY AND PROCESSES LLC —Aberdeen Proving Ground, MD
- $120,000 - $130,000 a year
- Office
- Bachelor's degree
- Senior level
Quick Apply

I want to receive the latest job alert for assistant secretary in oxford pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant secretary jobs near oxford pa

HR Administrative Assistant (Confidential Secretary)

Chester County Intermediate Unit -
Downingtown, PA

Apply Now

Job Details

$24.27 - $30.34 an hour
13 days ago

Qualifications

Confidential information handling
High school diploma or GED

Full Job Description

JobID: 4476

Position Type:
Business, Finance, and Human Resources/Confidential Secretary

Date Posted:
7/17/2026

Location:
ESC

Closing Date:
07/31/2026

The Chester County Intermediate Unit (CCIU) has an opening for an Administrative Assistant (Confidential Secretary) within the Human Resources Division of the Chester County Intermediate Unit.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

If you are looking for an exciting, challenging opportunity to grow your career, don't wait apply today to make Team CCIU even stronger tomorrow!

About the Position:
This position provides direct administrative support to the Assistant Director of Human Resources while assisting with a variety of HR operations, including data management, compliance tracking, and employee-related processes. The role supports HR Generalists and divisional functions, ensures accurate and timely processing of HR transactions, and serves as a backup for key leave administration tasks. Strong organizational skills, attention to detail, and discretion in handling confidential information are essential.

Quick Facts:
Location: Educational Service Center (ESC) at 455 Boot Road, Downingtown, PA
Benefits Eligible: Yes
Anticipated start date: Conclusion of hiring process
Schedule: Monday - Friday, 260 days per year (12-month)
Work Hours: 8 AM - 4 PM (includes 30 minute unpaid lunch)
FLSA Status: Non-exempt
Salaried or Hourly: Hourly

Qualifications:
Education and Experience

High school diploma required. Bachelor's degree preferred.
1-2 years' experience working in an administrative role required; experience in an HR role strongly preferred
Basic proficiency with Microsoft Office products (Outlook, Word, and Excel)

Skills and Abilities
Language Skills
a. Ability to write reports and complete documents that conform to prescribed style and format.
b. Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public.
c. Ability to respond to common inquiries or complaints from internal and external customers

Mathematical Skills
a. Ability to apply basic mathematical concepts in the performance of routine assignments.
Reasoning Ability
a. Ability to define problems, establish facts, and draw valid conclusions.
b. Ability to interpret technical instructions and regulations
c. Ability to apply sound judgment to resolve conflicts and solve problems.
Other Skills and Abilities
a. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the school community.
b. Ability to communicate clearly and concisely.

Essential Job Responsibilities
Provide direct administrative and operational support to the Assistant Director of Human Resources, including prioritizing assigned initiatives, managing workflows, and supporting day-to-day divisional operations.

Support the HR Generalists through answering Generalist phone calls and administrative tasks, as needed.
Provide routine secretarial duties for Assistant Director of Human Resources including typing, filing, phone coverage, and message taking.
Coordinate meeting logistics for Assistant Director as requested by reserving conference rooms, communicating with participants, and sending Outlook calendar invitations.
Enter data into ADP system for CCIU new employees, transfers, location changes etc. based on HR Generalist provided paperwork along with the Confidential Secretary HR Generalist Support.
Upload documents into employee accounts in Frontline Central.
Monitor, process, and maintain unemployment compensation claims through the state portal, ensuring timely responses, accurate documentation, and coordination with supervisors.
Facilitate, manage, and process the salary track advancement process, including collecting required documentation, verifying eligibility, and coordinating updates with HRIS and payroll.
Process tuition reimbursement requests and maintain all related records in accordance with policy and contract requirements.
Process and track Act 168 employment history forms for all new hires to ensure full compliance with state reporting requirements.
Monitor and process employee clearance renewals to ensure all required documentation remains current and compliant.
Conduct and process Motor Vehicle Record (MVR) checks for new hires and current employees as required, ensuring timely submission, accurate documentation, and adherence to organizational policies and state requirements.
Facilitate, verify, and update ADP with clearances for new and existing employees, including FBI fingerprinting, PA State Criminal checks, and Child Abuse clearances.
Assist applicants with the application process through Recruiting & Hiring.
Coordinate CCIU Fall and Spring Teacher Interview Days.
Support the Reasonable Assurance process through periodic review and audits to ensure compliance and timely completion.
Assist the Leave and Attendance Coordinator by serving as the first point of contact for workers' compensation incidents, including initiating and distributing required paperwork and ensuring timely communication with employees and administration.
Serve as backup to the Leave and Attendance Coordinator, supporting leave administration functions in their absence, including initial eligibility determination, preparation of required documentation, assisting with employee communication, and ensuring continuity of service.
Other duties as assigned.

Rate:
2026 - 2027 Hourly Rate $24.27 - $30.34
Confidential Secretary, Level 10

Placement on salary level is commensurate with direct related experience

While performing the duties of this job, the employee is frequently required to sit, stand, and walk; to talk and listen; to use hands to handle or feel, and to reach with hands and arms; must occasionally lift and/or move up to 25 pounds; use close vision and the ability to adjust focus; meet deadlines with severe time constraints, interacting with staff and the public, and irregular or extended work hours; and work in an environment with quiet to moderate noise level. This is a smoke-free/drug-free environment.

Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.

Apply Now

Refine Your Search

assistant secretary jobs in oxford pa

HR Administrative Assistant (Confidential Secretary)

1.0 Secretary to Assistant Principals - East High School

Medical Secretary/Assistant

Attendance Secretary- East Bradford Elementary

Secretary

Administrative Legal Assistant

Secretary to Building Principal: Westtown-Thornbury Elementary

Executive Administrative Assistant to the Director of Business Administration

Administrative Assistant

Legal Secretary/Legal Practice Assistant

Legal Secretary

Nursing Assistant - Neuro Stroke Unit

Department Secretary, Exploratory Studies and Student Development

Executive Financial Lead Administrative Assistant

Unit Coordinator - MedSurg Tele

Paralegal

Hourly Cafeteria Worker (Substitute) - 2026 - 2027 School Year

Acquisition Management Specialist

Acquisition Management Specialist - PNT

CPE SETA_Program Analyst III (Management)

I want to receive the latest job alert for assistant secretary in oxford pa

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected