About HSVC
The Humane Society of Ventura County is a compassionate care shelter and nonprofit
organization dedicated to the protection and adoption of animals in need throughout
Ventura County.
Our mission statement is, “The Humane Society of Ventura County, through shelter,
adoptions, programs, and services, boldly ensures the welfare of animals in Ventura
County.”
We fulfill this mission by:
● Providing a safe environment for animals until they find their forever homes
● Providing adoption services to responsible homes
● Promoting and providing spay and neutering to reduce pet overpopulation
● Providing compassionate care
● Offering an organized volunteer program including training and socialization to help our shelter animals
● Offering a foster program to pair animals with volunteer families, giving them a
comfortable home environment while they await adoption.
Position Summary
The HR Manager is a trusted partner to the HR Director in delivering the day-to-day human
resources operations while helping foster a positive, compliant and people-centered
workplace. This role is responsible for managing key HR functions, including recruitment,
onboarding, benefits and leave administration, payroll processing, performance
management support, employee relations and HR compliance for staff and
supervisory-level employees.
As the organization continues to grow and professionalize, the HR Manager will play an
important role in building and maintaining consistent, compliant, and people-centered HR
practices. The HR Manager will champion and foster a workplace that supports the
personal and professional development of a diverse, engaged and high-performing team.
Ideal Personality
We are looking for someone who is both people-focused and organized, someone who
genuinely enjoys supporting employees while building strong, consistent HR practices. The
ideal candidate is approachable, trustworthy, and collaborative, with the ability to balance
empathy and sound judgment when navigating a variety of employee and organizational
needs.
They are proactive, resourceful, and detail-oriented, taking pride in creating efficient
processes while maintaining a high level of accuracy and confidentiality. Comfortable in a
dynamic, growing environment, they are adaptable, willing to roll up their sleeves, and
eager to contribute wherever needed. They build positive relationships across all levels of
the organization, communicate with professionalism and care, and are committed to
fostering an inclusive, respectful workplace where employees feel supported, valued, and
empowered to do their best work.
Key Responsibilities
Recruitment and Onboarding
● Partner with hiring managers to develop job descriptions and manage the full-cycle
recruitment process, including sourcing, screening, interviewing, and preparing offer
letters.
● Oversee and coordinate pre-employment processes, including background checks
and employment verification, in accordance with organizational policies.
● Deliver a welcoming onboarding and orientation experience that sets new
employees up for success and reinforces the organization’s mission, culture and
values.
HR Records and Systems
● Maintain accurate, confidential employee records, HRIS data and personnel files in
compliance with applicable recordkeeping requirements.
● Ensure personnel files, employment documentation and HR records remain
organized, secure and up to date.
● Identify opportunities to improve HR systems, workflows and documentation.
Benefits and Retirement Administration
● Administer employee benefits programs, including enrollment, qualifying life events
and annual open enrollment.
● Administer the organization's retirement plan (403(b)), including employee
enrollment and contribution processing.
● Monitor benefit plan administration and identify potential compliance issues to the
HR Director for review.
Leave Administration
● Manage employee leave of absence, including FMLA, CFRA, PDL, disability and other
applicable leave programs.
● Manage unemployment insurance claims, including responding to agency inquiries
and maintain documentation.
● Coordinate leave logistics with employees, managers and benefit providers to
ensure a smooth employee experience.
● Escalate complex leave, accommodation or legal matters to the HR Director as
appropriate.
Performance Management and Employee Relations
● Coordinate the organization’s performance evaluation process and support
managers in delivering timely, clear and constructive feedback.
● Coach managers on performance management, employee development, corrective
action, and documentation for staff-level employees.
● Serve as a trusted HR resource for employee relations matters involving staff and
supervisors, conducting initial fact-finding and recommending appropriate next
steps.
● Promote a culture of accountability, respect, collaboration, and constructive
communication.
Workplace Safety and Workers' Compensation
● Support workplace safety initiatives and assist with OSHA compliance efforts.
● Manage day-to-day workers' compensation claims administration in partnership
with managers, employees and the organization's insurance carrier.
Compliance and Policy Support
● Maintain and communicate HR policies, procedures and the employee handbook.
● Help ensure all HR practices remain compliant with federal, state, and local
employment laws.
● Support recordkeeping practices that align with applicable employment law
requirements.
Vendor and Cross-Functional Partnerships
● Build collaborative relationships with external vendors and partners including
benefits brokers, payroll providers, background check vendors, to ensure smooth HR
operations.
● Partner with the HR Director to strengthen HR operations, support workforce planning,
implement new initiatives and continuously improve the employee experience.
Employee Engagement and Culture
● Support employee engagement initiatives that foster a positive, inclusive and high
performing workplace.
● Help plan employee recognition, wellness and professional development programs
that strengthen organizational culture.
Qualifications
Required
● Minimum 5 years of progressive HR experience, with increasing responsibility across
HR operations and employee support
● Hands-on experience across the full HR spectrum, including HR policies, employee
relations, recruitment, compensation, benefits administration, performance
management and organizational planning and development
● Solid working knowledge of California employment laws, including wage and hour,
leave administration, workplace accommodations and anti-discrimination
requirements
● Demonstrated experience managing employee relations matters, including
workplace investigations, performance concerns, corrective action and conflict
resolution
● Strong written and verbal communication skills, able to explain complex HR policies,
legal requirements and personnel matters with clarity, professionalism, and
diplomacy
● Strong analytical, organizational and problem-solving skills with the ability to
exercise sound judgment and maintain confidentiality
● Ability to work independently, manage multiple projects and competing priorities,
and effectively balance and meet deadlines with sound judgment and limited
resources
● Proficiency in MS Office and HRIS systems
Preferred
● Bachelor's degree in Human Resources or related field
● PHR, SPHR, SHRM-CP, or SHRM-SCP certification
● Bilingual in English/Spanish
● Advanced knowledge of Paylocity or similar HRIS platforms, and familiarity with
applicant tracking systems
Work Environment
This role operates in and around an active animal shelter environment. Regular exposure to
animals, animal-related sounds and odors, and shelter conditions is expected. The position
requires on-site presence and occasional flexibility in schedule to support operational
needs.
Compensation
HSVC offers a competitive compensation and benefits package. The base salary range for
this role is $89,000 - $105,000. Final compensation will be determined based on relevant
experience, skills, education and qualifications.
Benefits
● Health, dental and vision insurance
● Paid vacation
● Paid holidays
● 403(b) plan
Website: https://www.hsvc.org/about-hsvc/
Successful candidates must be able to pass a background check, and reference checks and be able to perform essential functions of the job with or without a reasonable accommodation.
Humane Society Ventura County is an Equal Opportunity Employer
Pay: $89,000.00 - $105,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Are you located within commuting distance of Ojai, CA?
Work Location: In person
