Top 14 Staffing coordinator Jobs in Palo Alto, Ca

Recruiting Coordinator
Normal Computing Corporation —Palo Alto, CA
- $100,000 - $120,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
Recruiting Coordinator
Dyna Robotics —Redwood City, CA
- $75,000 - $95,000 a year
- Full-time
- Mid-level
- Communication skills
- Commercial
Onsite Resource Coordinator
Hueman People Solutions —Fremont, CA
- $65,000 - $85,000 a year
- Weekends as needed
- Mid-level
- High school diploma or GED
- Organizational skills
Quick Apply
23h
Recruiting Coordinator (Temp)
Lightmatter —Mountain View, CA
- $35 - $38 an hour
- Temporary
- Mid-level
- Bachelor's degree
- 2 years
- Commuter assistance
- AD&D insurance
12d
Coordinator, Recruitment
Black Cultural Zone CDC —Oakland, CA
- $30.95 - $34.73 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Data entry
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Recruiting Coordinator (Contract)
SK hynix America —San Jose, CA
- $69,000 - $95,000 a year
- Contract
- Office
- Bachelor's degree
- In-person
Recruiting Coordinator
Tesla —Palo Alto, CA
- $28.00 - $46.20 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Commuter assistance
- Health savings account
Talent Specialist / HR Coordinator
DAHLIN Architecture | Planning | Interiors —Pleasanton, CA
- $24 - $36 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
14h
Technical Sourcing & Recruiting Program Coordinator
SiTime Corporation —Santa Clara, CA
- $77,000 - $102,000 a year
- Full-time
- Research
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Sourcing Coordinator - Product - San Jose (Third-Party Associate)
TikTok —San Jose, CA
- $29 - $48 an hour
- Temporary
- Mid-level
- Bachelor's degree
- Continuous improvement
Program Coordinator- Oakland, CA
Cross Country Healthcare —Alameda, CA
- $23 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Disability insurance
Quick Apply
Recruiting Coordinator (Contract)
Mainspring Energy —Menlo Park, CA
- $28 - $35 an hour
- Contract
- Mid-level
- Office
- Commercial
Quick Apply
Scheduling Coordinator - Mental Health 103
Telecare Corporation —San Leandro, CA
- From $23 an hour
- Full-time
- 18 years or older
- CPR Certification
- Current TB test
- Paid holidays
- Health insurance
Quick Apply

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Recruiting Coordinator

Normal Computing Corporation
Palo Alto, CA

Apply Now

Job Details

Full-time
$100,000 - $120,000 a year

Qualifications

Notion
Google Workspace
Automation
HR communication
Recruitment database management
Startup experience
Operations coordination
Candidate pipeline management
AI tools proficiency
ATS
Slack
Process design
Team scheduling
Metrics Reporting
Mid-level
Recruitment metrics tracking
Attraction tools for recruitment
Asana
Immigration requirements compliance
Data management
HR systems
Collaborative technology platforms
Management reporting
Productivity software
Job offer management
Resume management software
Immigration support
Process management
Project stakeholder communication
Recruitment process improvement

Full Job Description

About Normal Computing

Normal Computing builds silicon that turns thermal noise from an obstacle into a computational resource. Conventional chips spend most of their energy forcing determinism onto physics; ours compute with it. Stochastic, in-memory, asynchronous: the result is 10-100× more AI inference per dollar, per watt.

We co-design the full stack: AI-native EDA systems in production with the world's largest semiconductor companies, and the advanced ASICs they make possible. Backed by $85M+ from the world's leading deep-tech investors and built by scientists, engineers, and operators from the labs that built modern computing.

Normal works as one team across New York, Silicon Valley, London, Copenhagen, and Seoul. We hire people who want the hardest version of their craft, across every discipline, at every seniority.

The Role

You will own the operational backbone of how Normal hires. As our Recruiting Coordinator, you keep every candidate moving, every interview scheduled, and every system the talent team runs on humming, from first touch to signed offer, where People Operations takes the baton. You sit at the center of the recruiting process, working directly with recruiters, hiring managers, and candidates across five offices and multiple time zones, and you work as the right hand to our Head of Talent: when he's buried, you're the person he leans on.

This is a hands-on coordination role with room to grow into recruiting operations. You will run interview scheduling and coordination, keep Ashby clean and reliable as our system of record, and make sure offers, reports, and candidate communications move without friction. As the team and its systems mature, your ownership of systems and process grows with them. The work is high-volume, detail-dense, and global. Great looks like a candidate who never feels the seams, a hiring manager who always has what they need, and a recruiting operation that runs on rails.

What You'll Own

Interview Scheduling & Coordination: Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones. Hold the logistics together and treat candidate experience as something worth protecting at every touchpoint.
Ashby Administration & Reporting: Keep Ashby clean and reliable as the system of record: maintain job pipelines and interview stages, keep candidate data accurate, and produce the recurring reports the team runs on, including referral tracking, source data, and funnel metrics, with numbers that are right before they reach anyone.
Immigration Verification: When a candidate needs early visa verification, such as H-1B eligibility, pass their information to our immigration attorneys and keep the thread moving between candidate, recruiter, and counsel, handling sensitive personal data with care. Full immigration cases hand off to People Operations after the hire.
Job Posting Management: Own the mechanics of our public postings: open and close roles in Ashby, publish to job boards, refresh stale postings, and keep the careers page an accurate reflection of what we're actually hiring.
Process Support: Document processes as the team standardizes them, and use automation and AI tools wherever they make the work faster and more reliable. You leave everything better documented than you found it.
Special Projects: Support our Head of Talent directly on whatever the moment demands: research, admin, prep for leadership reviews, event logistics, or the project nobody saw coming. Range and willingness are the job.

What Makes You a Great Fit

Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment: you have owned scheduling and ATS work for a busy team and know what it takes to keep it from falling apart
Real comfort working inside an applicant tracking system: you have maintained pipelines, stages, and templates in Ashby or a comparable ATS, and you like it when the system is clean
Highly organized and relentless about detail: you track dozens of candidates, interviews, and threads at once across multiple time zones and do not let a single one drop
Proactive communication as a default: you push updates before anyone asks, flag problems while they are small, and close the loop without being chased
Comfort coordinating across time zones, including off-hours flexibility when a global candidate needs to be scheduled quickly: a great process for a candidate in Seoul looks different from one in San Francisco
Ownership and low ego: you care more about the process working than about who gets the credit, and you are as happy building a Notion guide as you are solving a last-minute scheduling scramble

Bonus Points

Hands-on experience with Ashby specifically, including reporting and offer configuration
Experience supporting hiring in a startup or high-growth technical environment
Familiarity with the tools Normal's talent team uses day to day, including Slack, Notion, Fireflies, and Google Workspace
Experience coordinating global or APAC hiring across time zones

Equal Employment Opportunity Statement

Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

Accessibility Accommodations

Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [email protected].

Privacy Notice

By submitting your application, you agree that Normal Computing may collect, use, and store your personal information for employment-related purposes in accordance with our Privacy Policy.

Compensation Range: $100K - $120K

Apply Now

Refine Your Search

staffing coordinator jobs in palo alto, ca

Recruiting Coordinator

Recruiting Coordinator

Onsite Resource Coordinator

Recruiting Coordinator (Temp)

Coordinator, Recruitment

Recruiting Coordinator (Contract)

Recruiting Coordinator

Talent Specialist / HR Coordinator

Technical Sourcing & Recruiting Program Coordinator

Sourcing Coordinator - Product - San Jose (Third-Party Associate)

Program Coordinator- Oakland, CA

Recruiting Coordinator (Contract)

Scheduling Coordinator - Mental Health 103

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About Normal Computing

The Role

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What Makes You a Great Fit

Bonus Points

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