Top 40 Operations assistant Jobs in Panama City, Fl

Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Operations Assistant – Seaside Appliance World
Seaside Appliance World —Panama City, FL
- $15 - $17 an hour
- Part-time
- Inventory management
- Customer service
- No experience needed
- Flexible schedule
Quick Apply
Assistant Housekeeping Manager
Royal American Hospitality —Panama City, FL
- $22 an hour
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Hotel
- Paid holidays
- Disability insurance
Quick Apply
5d
Assistant Community Manager - Foxwood Apartments
Hayes Gibson Property Services LLC —Panama City, FL
- Up to $25 an hour
- Full-time
- Mid-level
- Apartments
- Leadership
- Dental insurance
- 401(k)
Quick Apply
6d
Executive Personal Assistant
LAX Global —Panama City, FL
- $16 - $20 an hour
- Part-time
- Google Workspace
- Clean driving record
- Mid-level
- Flexible schedule
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ASSISTANT COMMUNITY MANAGER - Park at Massalina
Royal American Management —Panama City, FL
- $18 - $20 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- High school diploma or GED
Medical Assistant/Receptionist
Florida Wellness Group —Panama City Beach, FL
- $17 - $18 an hour
- Part-time
- Anatomy knowledge
- Vital signs
- BLS Certification
Quick Apply
4d
Assistant Facilities Manager
Topgolf —Panama City Beach, FL
- Weekends as needed
- Clean driving record
- Ability to walk for extended periods
- Mid-level
- Dental insurance
- Vision insurance
Lead Assistant Golf Professional at Shark's Tooth and The Third Golf Courses
THE ST JOE COMPANY —Panama City Beach, FL
- Extended hours
- Ability to walk for extended periods
- Merchandising
- Mid-level
Quick Apply
Assistant General Manager at Camp Creek Inn
THE ST JOE COMPANY —Inlet Beach, FL
- Full-time
- Cooking
- Ability to climb stairs
- Ability to lift 50 pounds
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#Assistant Property Manager-Tax Credit
United Apartment Group —Panama City, FL
- Full-time
- Background check
- 5 years
- Pass drug screening
- 401(k)
- Opportunities for advancement
Quick Apply
Assistant Project Manager
B.L. Harbert International, LLC —Panama City, FL
- Construction site
- Mid-level
- Organizational skills
- AD&D insurance
- Paid holidays
Quick Apply
Hotel Assistant General Manager (AGM)
Comfort Inn & Suites Panama City Beach - Pier Park Area —Panama City Beach, FL
- $40,000 - $45,000 a year
- Full-time
- Mid-level
- Hotel
- In-person
Quick Apply
6d
New Home Sales Assistant
The Minto Group —Panama City Beach, FL
- $20 an hour
- Weekends as needed
- Office
- 3 years
- Organizational skills
- Paid time off
- Parental leave
Quick Apply
4d
Assistant Property Manager
Hallmark Management —Panama City, FL
- $17 - $21 an hour
- Full-time
- In person
- Microsoft Outlook
- Sales
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Assistant Golf Professional at Camp Creek Resort
THE ST JOE COMPANY —Inlet Beach, FL
- Full-time
- Merchandising
- English
- Mid-level
Quick Apply
13d
Executive Assistant & Marketing Strategist
The Sowell Group, Keller Williams Success Realty —Panama City Beach, FL
- $40,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid time off
Quick Apply
12d
Assistant General Manager
KRG Holdings LLC —Callaway, FL
- $17 - $18 an hour
- Part-time
- 18 years or older
- Customer service
- Mid-level
Part-Time Assistant Manager - Level 1
BoxLunch & Hot Topic —Panama City Beach, FL
- Part-time
- Mid-level
- High school diploma or GED
- 1 year
Quick Apply
OPS DENTAL ASSISTANT - 64858655
The State of Florida —Panama City, FL
- $16.72 an hour
- Temporary
- Background check
- Dental office
- Patient monitoring
- Employee assistance program

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Administrative Assistant

FirstService Residential -
Panama City Beach, FL

Quick Apply

Job Details

Full-time
$18 - $20 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
Inventory records
5 years
Computer literacy
Filing
Executive administrative support
Mail distribution
Financial management report preparation
Mid-level
Windows
Meeting scheduling
Invoice payment processing
Employee data management
Database management
Property management bookkeeping
Internal employee customer service
Financial records management
Driving
Mail management
Desktop applications
Office supply ordering
Data entry
Payroll
Purchasing
Annual budget preparation

Full Job Description

Description

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Other duties as required.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $18.00-$20.00 per hour paid bi-weekly

Schedule: Monday-Friday, 9:00am-5:00pm

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

#LI-KS1

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

operations assistant jobs in panama city, fl

Administrative Assistant

Operations Assistant – Seaside Appliance World

Assistant Housekeeping Manager

Assistant Community Manager - Foxwood Apartments

Executive Personal Assistant

ASSISTANT COMMUNITY MANAGER - Park at Massalina

Medical Assistant/Receptionist

Assistant Facilities Manager

Lead Assistant Golf Professional at Shark's Tooth and The Third Golf Courses

Assistant General Manager at Camp Creek Inn

#Assistant Property Manager-Tax Credit

Assistant Project Manager

Hotel Assistant General Manager (AGM)

New Home Sales Assistant

Assistant Property Manager

Assistant Golf Professional at Camp Creek Resort

Executive Assistant & Marketing Strategist

Assistant General Manager

Part-Time Assistant Manager - Level 1

OPS DENTAL ASSISTANT - 64858655

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