Top 103 Administrative specialist Jobs in Paterson Nj

Administrative Support Specialist
One Federal Solution —Parsippany-Troy Hills, NJ
- Contract
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Administrative and Billing Specialist: Part-time and Onsite
Calm and Sense Therapy (tm) —Scotch Plains, NJ
- $25 - $35 an hour
- Part-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Project Support Specialist
Focus Medical Communications —East Hanover, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Administrative Support Specialist
Qureos Inc —New York, NY
- $35 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
11d
Administrative Services Specialist
U.S. Court of International Trade —New York, NY
- $58,169 - $94,588 a year
- Online Application
- Word processing
- Writing skills
- Mid-level
- Commuter assistance
- Paid holidays
Administrative Specialist
CBIZ —Morristown, NJ
- Research
- Mid-level
- Office
Administrative Specialist
Agency DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $61,656 - $70,904 a year
- Full-time
- Spanish
- Microsoft Outlook
- High school
- Wellness program
- Health insurance
Office Experience & People Ops Specialist
Orveon Global US LLC —New York, NY
- $55,000 - $83,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
Executive Administrative Specialist - US Army Program Support
WisEngineering —Dover, NJ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- On-the-job training
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Administrative Specialist 1 or Trainee (NY HELPS) - Consumer Frauds
State of New York - Attorney General, Office of the —New York, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Office
- Master's degree
5d
TAX SPECIALIST / HOME-Based Administrative Assistant/Senior Companion (Part-Time)
Fiona Graham MD —Manhattan, NY
- $25 - $40 an hour
- Part-time
- Background check
- Computer literacy
- Mid-level
Quick Apply
6d
Receptionist / Intake Specialist (Weekends)
PHILLIPS & ASSOCIATES ATTORNEYS AT LAW PLLC —New York, NY
- $18 - $24 an hour
- Part-time
- Remote
- Microsoft Excel
- Bachelor's degree
- Communication skills
Quick Apply
Workplace Experience Sr. Specialist (NYC Based)
Tinuiti —New York, NY
- $70,000 - $80,000 a year
- Full-time
- Google Workspace
- Office
- Organizational skills
- Paid holidays
- Health insurance
Client Experience Specialist - New York, New York
Savant Wealth Management —New York, NY
- $56,000 - $72,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Word processing
- Health savings account
- AD&D insurance
Business Solutions Team Lead Specialist, Administrative Lead - Secaucus, NJ
EY —Secaucus, NJ
- Senior level
Front Office Specialist - Medication Management - Millburn, NJ
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $22 - $24 an hour
- 8 hour shift
- Ability to sit for extended periods
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Specialist
Dance With Me Dance Studios —Glen Rock, NJ
- $17 an hour
- Part-time
- English
- Communication skills
- Entry level
- Opportunities for advancement
Quick Apply
Transportation & Excess Claim Svc Administrative Professional
Triton Claim Management, LLC —New York, NY
- $55,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- 401(k) matching
Referral Specialist
Agency DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $46,503 - $53,479 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Health insurance
Office Services Specialist
Fisher & Phillips LLP —Berkeley Heights, NJ
- $22.81 - $27.64 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
2d

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Administrative Support Specialist

One Federal Solution -
Parsippany-Troy Hills, NJ

Quick Apply

Job Details

Contract

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
English
Technical support
High school diploma or GED
Technical Proficiency

Full Job Description

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Clearance Level – Active Secret Clearance Required to be considered for this role

Administrative Support Specialist Tasks and Duties:

Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.
Support the preparation of budget reports.
Provide note-taking and administrative support for conferences and meetings.
Prepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.
Issue and manage building badges, control identification badges, and keys for assigned personnel.
Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.
Maintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.
Assist in researching and ordering office supplies and basic materials.
Manage and organize correspondence for assigned components.
Support vehicle officer in maintaining office vehicles and driving government vehicles when required.
Maintain and update travel and leave schedules for leadership.
Answer phone messages and forward appropriate messages to relevant parties.
Update and submit briefing slides for release approval when applicable.
Organize and schedule regular Teams meetings for leadership and staff.
Track and manage BI inventory, including equipment and vehicles.
Update recruitment calendars, including the external website.
Format and update the Recruitment and Retention Plan as needed.
Assist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.
Draft and send communication to candidates and applicants.
Coordinate with event planners for the Summer Intern Recognition ceremony.
Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.
Schedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.
Review HCMO Policies for grammatical accuracy before preparing them for the Director's signature.

Administrative Support Specialist Qualifications and Requirements:

High school diploma or equivalent.
Two years of relevant administrative and technical support experience.
Active Secret Clearance
Strong oral and written communication skills, with a good command of the English language.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
Excellent attention to detail and ability to handle confidential information.

Preferred Skills:

Experience working with budget preparation and travel-related reports.
Experience in event planning and coordination.
Familiarity with applicant tracking systems.
Knowledge of government or defense-related processes and procedures is a plus.

About One Federal Solution:
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

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Refine Your Search

administrative specialist jobs in paterson nj

Administrative Support Specialist

Administrative and Billing Specialist: Part-time and Onsite

Project Support Specialist

Administrative Support Specialist

Administrative Services Specialist

Administrative Specialist

Administrative Specialist

Office Experience & People Ops Specialist

Executive Administrative Specialist - US Army Program Support

Administrative Specialist 1 or Trainee (NY HELPS) - Consumer Frauds

TAX SPECIALIST / HOME-Based Administrative Assistant/Senior Companion (Part-Time)

Receptionist / Intake Specialist (Weekends)

Workplace Experience Sr. Specialist (NYC Based)

Client Experience Specialist - New York, New York

Business Solutions Team Lead Specialist, Administrative Lead - Secaucus, NJ

Front Office Specialist - Medication Management - Millburn, NJ

Administrative Specialist

Transportation & Excess Claim Svc Administrative Professional

Referral Specialist

Office Services Specialist

I want to receive the latest job alert for administrative specialist in paterson nj

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