Top 212 Administrator Jobs in Penfield, Ny

Intellectual Property Legal Assistant/Office Administrator
Heslin Rothenberg Farley & Mesiti P.C. —Rochester, NY
- $25.64 - $30.77 an hour
- Full-time
- Customer service
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Administrative Manager - Financial Planning Firm
Park Central Tax —Rochester, NY
- Full-time
- Mid-level
- Office
- Supervising experience
- Health insurance
- 401(k)
Quick Apply
2d
Sr. Executive Administrative Assistant
AP Professionals —Rochester, NY
- $97,000 - $100,000 a year
- Full-time
- 7 years
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Tech-Savvy Sales Assistant
Just Solutions, Inc. —Fairport, NY
- $20 - $25 an hour
- Full-time
- Hybrid work
- Background check
- Bachelor of Science
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Front Office Administrator
Buckingham Properties LLC —Rochester, NY
- $19 - $22 an hour
- Full-time
- Office
- Residential
- Administrative experience
- Health insurance
- Dental insurance
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Clinical Admin II
University of Rochester —Brighton, NY
- $25.14 - $35.24 an hour
- Full-time
- Customer service
- Physical & Rehabilitation Medicine
- Mid-level
Facilities & Office Manager
Safran —West Henrietta, NY
- $28 - $32 an hour
- Full-time
- Inventory management
- Customer service
- Office
- Health savings account
- Health insurance
10d
Administrative Assistant Onsite (8am to 5pm)
LSI Solutions Inc —Victor, NY
- $24 - $33 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
1d
Executive Assistant to the President/CEO
CDS Monarch, Inc. —Webster, NY
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Experience equivalent to degree accepted
- Wellness program
- Health insurance
Quick Apply
Courier Administrator
University of Rochester —Rochester, NY
- $23.27 - $32.60 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Administrative experience
1d
Sales and Settlement Administrator
NVR, Inc —Pittsford, NY
- $50,000 - $70,000 a year
- Mid-level
- Office
- US work authorization
- Profit sharing
Credentialing Administrator I
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Online Application
- Remote
- Word processing
- English
- Research
7d
Administrative Assistant
SERVPRO —East Rochester, NY
- $21 - $24 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
Operations Coordinator
LaBella Associates —Rochester, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- 5 years
- Office
- Profit sharing
- Wellness program
Quick Apply
Administrative Assistant
The Bonadio Group —Pittsford, NY
- $22 - $26 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- English
Quick Apply
Assistant Director, Clinical Admin II
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Office
- Master's degree
Staff Admin II, Department
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Full-time
- Management
- Mid-level
- Office
Administrative Assistant IV - MBI/CVBI
University of Rochester —Rochester, NY
- $21.78 - $30.53 an hour
- Full-time
- Mid-level
- Office
- University
Construction Administrator
John W Danforth Company —Victor, NY
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Staff Scheduler Administrative Assistant
Penfield Place —Penfield, NY
- $17.00 - $18.75 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
Quick Apply
9d

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Intellectual Property Legal Assistant/Office Administrator

Heslin Rothenberg Farley & Mesiti P.C.
Rochester, NY

Quick Apply

Job Details

Full-time
$25.64 - $30.77 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan
Paid sick time

Qualifications

Teamwork
Customer service
Administrative experience
Legal administrative experience
Attention to detail
Organizational skills
Law office experience
Office management

Full Job Description

Intellectual Property Legal Assistant/Office Administrator

Heslin Rothenberg Farley & Mesiti, P.C. is seeking a Legal Assistant/Office Administrator to join our Rochester office. This position provides administrative and legal support to assigned professionals while helping manage the day-to-day operations of a professional patent and trademark law firm. The ideal candidate is dependable, organized, detail-oriented, and comfortable supporting both legal professionals and daily office needs.

Job Details: Full-time, on-site position. Salary range: $50,000-$60,000.

What You’ll Do:

Provide administrative and legal support, including proofreading, finalizing, and processing correspondence and related work products.
Handle front-office responsibilities such as greeting visitors, answering phones, taking messages, and managing incoming and outgoing mail.
Coordinate calendars, meetings, appointments, and absences for professional team members.
Provide technology support for office equipment, software, and system requirements.
Provide docketing information and deadline details to the Docketing Department in a timely and accurate manner.
Maintain organized physical and electronic files, assist with office supplies, and support general office operations.
Communicate professionally with attorneys, staff, clients, vendors, and visitors while helping maintain a positive and service-oriented office environment.

What We’re Looking For:

Bachelor’s degree preferred, or an equivalent combination of education and relevant administrative/legal support experience.
Two or more years of patent and trademark support experience preferred; training will be provided for a receptive candidate.
Strong organizational skills, accuracy, professionalism, discretion, and sound judgment.
Excellent written and verbal communication skills, including professional telephone etiquette.
Ability to work independently, manage competing priorities, meet deadlines, and support urgent work matters when needed.
Experience and comfort using standard office equipment, software, and systems.

What We Offer:

You will join a respected firm that values professionalism, collaboration, and integrity. HRFM offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees. Our benefits include medical, dental and vision insurance, life insurance and disability coverage, 401(k) retirement plan participation with employer match, flexible spending account (FSA), paid time off, including vacation, sick, and holiday pay.

We believe in taking care of the people who make our firm successful – both inside and outside the office. If you enjoy working in a professional team environment and providing excellent client service, we encourage you to apply.

To Apply: Please submit a resume and brief cover letter to HR Department at [email protected].

Pay: $25.64 - $30.77 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Flexible spending account
Health insurance
Life insurance
Paid sick time
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in penfield, ny

Intellectual Property Legal Assistant/Office Administrator

Administrative Manager - Financial Planning Firm

Sr. Executive Administrative Assistant

Tech-Savvy Sales Assistant

Front Office Administrator

Clinical Admin II

Facilities & Office Manager

Administrative Assistant Onsite (8am to 5pm)

Executive Assistant to the President/CEO

Courier Administrator

Sales and Settlement Administrator

Credentialing Administrator I

Administrative Assistant

Operations Coordinator

Administrative Assistant

Assistant Director, Clinical Admin II

Staff Admin II, Department

Administrative Assistant IV - MBI/CVBI

Construction Administrator

Staff Scheduler Administrative Assistant

I want to receive the latest job alert for administrator in penfield, ny

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