Top 60 Executive assistant Jobs in Pennington, Nj

Executive Assistant
GS1 US —Ewing, NJ
- $33.66 - $43.27 an hour
- Hybrid work
- Mid-level
- Office
- Travel
- Profit sharing
- Paid parental leave
1d
Executive Assistant to the Bishop of New Jersey
Episcopal Diocese of New Jersey —Trenton, NJ
- $78,000 - $90,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant –U.S. Hematology Marketing - Reblozyl & Lymphoma Team
Bristol-Myers Squibb —Princeton, NJ
- $74,630 - $90,434 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
1d
Executive Administrative Assistant to CEO - Princeton, NJ
Software Technology Inc —Princeton, NJ
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 11+ years
Quick Apply
Senior Administrative Assistant, US Medical Affairs
Genmab —Princeton, NJ
- $72,240 - $108,360 a year
- Online Application
- Research
- Office
- Microsoft Office
- Commuter assistance
- Paid parental leave
8d
Executive Assistant, Global Clinical Development & Patient Advocacy
Insmed Incorporated —Bridgewater, NJ
- $39 - $50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Disability insurance
9d
Executive Assistant - Princeton NJ/On-Site
Software Technology Inc —Princeton, NJ
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 11+ years
Quick Apply
Project Coordinator / Assistant
Insmed Incorporated —Bridgewater, NJ
- $54 - $69 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee stock purchase plan
- Disability insurance
14d
Remote Virtual Executive Assistant
Zirtual —Trenton, NJ
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
14d
Senior HR Coordinator for Global TA/TM
Bristol-Myers Squibb —Princeton, NJ
- $74,630 - $90,434 a year
- Email
- Hybrid work
- Continuous improvement
- Travel
- SharePoint
- Paid holidays
- Disability insurance
Administrative and Merchandising Coordinator
The Princeton University Store —Princeton, NJ
- Full-time
- Hybrid work
- Microsoft Outlook
- Merchandising
- Mid-level
Quick Apply
8d
Senior Administrative Assistant
Brother International Corporation —Bridgewater, NJ
- $28.85 - $36.00 an hour
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Executive Assistant, Biotech Senior Leaders
ARAVAS INC —Langhorne, PA
- $38 - $45 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- AD&D insurance
Quick Apply
Global Division Executive Assistant
TotalEnergies —Trenton, NJ
- Senior level
Office Manager / Executive Assistant
Pennswood Village —Newtown, PA
- Full-time
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
ZyCal Bioceuticals Healthcare Co., Inc. —Manalapan, NJ
- $70,000 - $85,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Data entry
- Health insurance
- Dental insurance
Quick Apply
Personal Assistant
Hotels Unlimited Inc —East Windsor, NJ
- $25 - $35 an hour
- Full-time
- Hybrid work
- Driver's License
- Organizational skills
- Reliable transportation
- Dental insurance
- Paid time off
Quick Apply
Administrative Assistant to VP of IT and Chief Administration Officer
Oaks Integrated Care —Mount Holly, NJ
- Full-time
- Microsoft Word
- Microsoft Excel
- Pass drug screening
- Health insurance
- Dental insurance
Executive Assistant to the CEO
FreeAxez —Delran, NJ
- $65,000 - $75,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Office Manager
YOUNG MENS CHRISTIAN ASSOCIATION OF TREN —Ewing, NJ
- Full-time
- Google Workspace
- Microsoft Excel
- Inventory management

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Executive Assistant

GS1 US -
Ewing, NJ

Apply Now

Job Details

$33.66 - $43.27 an hour
1 day ago

Benefits

Profit sharing
Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Vision insurance

Qualifications

Decision making

Full Job Description

Are you ready for a change? At GS1 US, employees at every level play a vital role and provide a meaningful voice on issues that affect consumers across the country. We are a small company with a world-class culture, and we make a huge impact on the way the world does business.

What is in it for you:

As an Executive Assistant at GS1 US you have the opportunity to make an impact on the way the world does business. And you’ll do it in a high performance, stable, and financially sound company. You’ll have access to leadership and be part of a great administrative support team.

GS1 US offers a high-quality office environment (nice furniture, up to date technology, sit-to-stand desks, clean, well-lit, etc). Our world-class work culture is something we are proud of and work on continuously. Providing work culture feedback at GS1 US is not just ok, it’s expected AND acted upon. Your voice matters at GS1 US.

In return you’ll be rewarded with great pay and benefits in a hybrid work culture. You’ll work at a high-performance company with a world-class culture that invests in its employees. We don’t just say culture is important to us, we have the data to back it up.

We are currently recruiting for this position, which offers an hourly pay of $33.66-$43.27/hr. This position qualifies for participation in our annual employee bonus program.

Job Description:

The Executive Assistant provides administrative support for the highly visible Senior Vice President. We are seeking a true team player with exceptional organizational skills, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment is who this role will be perfect for. This support professional provides comprehensive administrative, operational, and project support to the executive and department team. This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining confidentiality and fostering positive relationships across the organization. This support includes meeting planning and preparation, complex calendar management, event coordination, expense reporting, and complex travel management. This role will include a great deal of cross collaboration and serve as the backup for other members of the Administrative Support team in the Ewing, NJ office.

Administrative Support Duties and Responsibilities

Executive Support

Serve as a trusted partner to the executive, exercising sound judgment and discretion when handling confidential and sensitive information.
Proactively identify opportunities to improve efficiency and streamline administrative processes.
Anticipate executive needs and take initiative to address issues before they arise.
Manage and prioritize competing requests while ensuring critical deadlines are met.

Communication Management

Draft, proofread, and distribute correspondence, meeting follow ups, presentations, and other business communications.
Act as a liaison between the executive and internal/external stakeholders, ensuring timely and professional communication.
Monitor and respond to inquiries on behalf of the executive as appropriate.

Project & Operational Support

Support special projects and strategic initiatives by tracking milestones, deliverables, and follow-up activities.
Maintain action item logs and ensure timely completion of assigned tasks.
Ability to quickly adapt to new processes and technologies as they are implemented.

Stakeholder & Relationship Management

Build and maintain effective working relationships with employees, customers, vendors, partners, and senior leadership.
Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
Represent the executive and department professionally in all interactions.

Event & Team Support

Coordinate large-scale meetings, leadership offsites, conferences, and company events.
Manage event budgets and vendor contracts to ensure cost-effective execution.
Oversee event logistics, attendee communications, registration management, and post-event follow-up activities.

Travel Arrangements

Arrange travel accommodation, including flights, hotels, ground transportation, and visa.
Keep executive aware of her individual travel itineraries and maintain centralized travel tracker with all details.
Ensure compliance with company travel policies.

Calendar Coordination

Continually maintain unobstructed availability and anticipate needs and potential conflicts to update executive calendar allowing for the most efficient utilization of their time.
Assist in prioritizing appointments and meetings based on importance and urgency.
Coordinate with team members to align schedules.

Expense Management

Collect, review, and process expense reports.
Verify receipts and ensure adherence to company expense policies.
Prepare detailed expense reports for executive review, approval, and reimbursement in a timely manner.

Meeting Scheduling

Schedule and organize meetings, conferences, and appointments.
Arrange meeting rooms, equipment, and catering (including contracts and negotiating) as needed for team events. Ensure dietary preferences and restrictions are accommodated.
Schedule and attend weekly team and staff meetings as an active participant, recording action items and notes as required.
Coordinate internal meetings, including setting up team building events, ordering swag or collateral and managing location logistics as required.
Communicate meeting details and agendas to participants.
Assist in preparing presentations for various meetings as required.

TRAVEL REQUIREMENTS

This position requires less than 10% travel.

This position is also eligible for company-sponsored benefits, which include:

Health (medical, RX, dental, vision) - effective immediately
401(k) with Employer Safe Harbor and Profit Sharing Contributions - effective immediately
Short and Long Term Disability Coverage
Mental Health and Wellbeing (6 employer sponsored therapy and coaching sessions)
Individual Wellness Platform
Paid Parental Leave
Generous PTO and Company Paid Holidays
LinkedIn Learning
Tuition Reimbursement
Kudos (employee recognition and engagement platform)
Catered Lunches 2x/week on in office days

Apply Now

Refine Your Search

executive assistant jobs in pennington, nj

Executive Assistant

Executive Assistant to the Bishop of New Jersey

Executive Assistant –U.S. Hematology Marketing - Reblozyl & Lymphoma Team

Executive Administrative Assistant to CEO - Princeton, NJ

Senior Administrative Assistant, US Medical Affairs

Executive Assistant, Global Clinical Development & Patient Advocacy

Executive Assistant - Princeton NJ/On-Site

Project Coordinator / Assistant

Remote Virtual Executive Assistant

Senior HR Coordinator for Global TA/TM

Administrative and Merchandising Coordinator

Senior Administrative Assistant

Executive Assistant, Biotech Senior Leaders

Global Division Executive Assistant

Office Manager / Executive Assistant

Executive Assistant

Personal Assistant

Administrative Assistant to VP of IT and Chief Administration Officer

Executive Assistant to the CEO

Office Manager

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