Top 96 Desk administrator Jobs in Philadelphia, Pa

Business Systems Administrator (BSA)
Energy Coordinating Agency —Philadelphia, PA
- $80,000 - $85,000 a year
- Full-time
- Background check
- Computer science
- Computer Science
- Health savings account
- Health insurance
Quick Apply
Senior Administrative Receptionist
Colonial Marble and Granite —King of Prussia, PA
- $18 - $24 an hour
- Part-time
- 5 years
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
23h
Circulation Desk Administrator
University of Pennsylvania —Philadelphia, PA
- $36.18 an hour
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
8d
Level One Help Desk Admin- End User Support
Contour Data Solutions —Philadelphia, PA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Windows
- Health insurance
- Paid time off
Quick Apply
Front Desk Administrative Coordinator
Dunbar Wellness Group —Philadelphia, PA
- $21 - $23 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Medical Records Specialist – Crisis
DELAWARE GUIDANCE SERVICES FOR CHILDREN —Wilmington, DE
- $38,983.51 - $52,742.39 a year
- Full-time
- HIPAA
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
7d
Patient Service Representative
True North Medical Group LLC —Philadelphia, PA
- From $18 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Windows
- 401(k)
- Paid time off
Quick Apply
Systems Administrator
Holtec —Camden, NJ
- $80,000 - $95,000 a year
- Hybrid work
- ERP systems
- Office
- Microsoft Office
- Wellness program
- Commuter assistance
Quick Apply
Housekeeping Attendant
Union League of Philadelphia —Philadelphia, PA
- Full-time
- Hotel
- High school diploma or GED
- Children
- Disability insurance
- Health insurance
Quick Apply
Assistant Principal
Independence Mission Schools —Philadelphia, PA
- $60,000 - $70,000 a year
- Full-time
- School experience
- High school
- 5 years
NMCI Service Representative/System Administrator
EHS TECHNOLOGIES CORPORATION —Philadelphia, PA
- Full-time
- Mid-level
- Data entry
- In-person
Quick Apply
Executive Engagement Administrator
Spencer Stuart —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Senior Administrative Assistant
Villanova University —Villanova, PA
- $21.92 - $29.12 an hour
- Full-time
- Research
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
Office coordnator (home care agency setting)
Aranaa's Home Healthcare —Philadelphia, PA
- $17 - $18 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
Quick Apply
Learning Management System Administrator
BAYADA Home Health Care —Pennsauken, NJ
- $62,000 - $70,000 a year
- Computer science
- Computer Science
- Computer literacy
- Continuing education credits
- Paid holidays
Quick Apply
Assistant Principals (26-27 SY)
Independence Mission Schools —Philadelphia, PA
- $60,000 - $70,000 a year
- Full-time
- School experience
- High school
- 5 years
Medical Receptionist
Public Health Management Corporation —Philadelphia, PA
- HIPAA
- High school diploma or GED
- Pediatrics
Quick Apply
System Administrator
Data Intelligence LLC —Philadelphia, PA
- Computer science
- Computer Science
- Customer service
- Paid holidays
- Dental insurance
Quick Apply
Office Administrator/Receptionist
Harborview Property Management —Gibbsboro, NJ
- $22 - $26 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
4d
Concierge / Front Desk - Part-Time Weekends
Artis Senior Living of Huntingdon Valley —Huntingdon Valley, PA
- $17 an hour
- Part-time
- Office
- High school diploma or GED
- Entry level
- Paid holidays
- Health insurance
Quick Apply
21h

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Business Systems Administrator (BSA)

Energy Coordinating Agency -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$80,000 - $85,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Vendor relationship building
Computer Science
CISSP
Administrative experience
Salesforce Cloud
E-signature software
Associate's degree
Information Technology

Full Job Description

Business Systems Administrator

Job Title: Business Systems Administrator (BSA)

Report to: COO

Location: Philadelphia, PA (Hybrid)

Hours: Full-Time Salaried/Exempt

About Energy Coordinating Agency (ECA)

Energy Coordinating Agency (ECA) is a 501(c) (3) nonprofit organization whose mission is to help people conserve energy and promote a sustainable and socially equitable energy future for all. Since 1984, ECA has led the design and implementation of high-quality energy conservation, education, and home repair initiatives to eliminate energy burden and stabilize low-income families in their homes and communities.

Position Summary:

The Business Systems Administrator (BSA) manages data integrity and business technology across the organization. Based in Philadelphia with possible travel to Delaware, this role drives user adoption, engagement, and data quality. The BSA administers core tools including Salesforce, VOIP systems, videoconferencing, document workflows, and mobile devices. The Business Systems Admin is also responsible for working with our call center services vendor. A successful candidate is highly proficient in Salesforce and in integrating IT systems, combining technical troubleshooting with an empathetic, patient approach to coach staff through digital transformations.

Responsibilities:

· Daily Salesforce system administration includes custom application development and workflow buildout to match updated program outcome requirements.

· Generate reports to monitor data quality daily and resolve data integrity issues.

· Ensure Salesforce functionality of 16 Neighborhood Energy Centers, train and support external user agencies, providing troubleshooting as needed.

· Identify Salesforce user and manager training needs across the organization, collaborate with program leaders as needed to make system improvements.

· Create SOPs, as well as written or video guides for software systems.

· Manage company cell phones, VOIP systems, and software access; act as the first line of troubleshooting, working with our current IT provider as needed.

· Develop a positive working relationship with our vendors and IT service providers.

· Track and manage the inventory of employee cell phones, coordinate with IT service provider to track computers, cell phones, accessories, and tech resources.

· Partner with departments to transition paper processes into efficient digital workflows.

· Offer project management support for organizational digital transformation and collaboration tools, following the goals of ECA’s Strategic Plan.

· May be asked to manage an additional employee and/or interns.

Qualifications

· Experience: 2–4 years of relevant professional experience.

· Associate’s degree in technology, computer science, IT, or related field. Bachelor’s degree preferred. Equivalent training and experience will be considered.

· Mission Alignment: Passion for mission-driven work, housing equity, and clean energy, understanding of the nonprofit space and community-based services.

· Demonstrated System Administrator level proficiency (ECA manages clients, donors, grants, vendors, and workforce program data in Salesforce).

· Strong project management and supervisory skills.

· Technical Proficiency: Administrative level experience in Microsoft Office Suite (SharePoint), Adobe (E-Sign, Forms), and VOIP systems.

Core Competencies:

Strong troubleshooting, end-user coaching skills, strong project management skills, and the ability to collaborate and work independently across all staff levels. Must be able to sit at a desk for lengthy periods of time and occasionally travel.

Energy Coordinating Agency is an Equal Opportunity Employer and Contractor. ECA is committed to providing equal employment and contracting opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.

Pay: $80,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

desk administrator jobs in philadelphia, pa

Business Systems Administrator (BSA)

Senior Administrative Receptionist

Circulation Desk Administrator

Level One Help Desk Admin- End User Support

Front Desk Administrative Coordinator

Medical Records Specialist – Crisis

Patient Service Representative

Systems Administrator

Housekeeping Attendant

Assistant Principal

NMCI Service Representative/System Administrator

Executive Engagement Administrator

Senior Administrative Assistant

Office coordnator (home care agency setting)

Learning Management System Administrator

Assistant Principals (26-27 SY)

Medical Receptionist

System Administrator

Office Administrator/Receptionist

Concierge / Front Desk - Part-Time Weekends

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