Top 15 Office operations manager Jobs in Philadelphia, Pa

Operations Manager
After-School All-Stars —Philadelphia, PA
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- 403(b) matching
- Paid holidays
Quick Apply
Dental Office Operations Manager
Chord Specialty Dental Partners —Springfield, PA
- From $75,000 a year
- Full-time
- Dental office
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
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11d
Firm Administrator / Operations Manager
Build My Great Team —Paoli, PA
- $80,000 - $100,000 a year
- Full-time
- 5 years
- Administrative experience
- Bachelor's degree
- Paid holidays
- Health insurance
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Manager, Clinical Research Finance Operations (Office of Clinical Research)
University of Pennsylvania —Philadelphia, PA
- $79,500 - $95,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Finance
- Health insurance
- Dental insurance
Medical Operations Manager/ Practice Manager
Medi-Weightloss —Philadelphia, PA
- Urgently hiring
- Mid-level
- Clinic
- Supervising experience
Quick Apply
Secretary to the Supervisors of Operations and Transportation
Glassboro Public School District —Glassboro, NJ
- $42,917 - $61,881 a year
- Full-time
- Microsoft Excel
- Office
- Organizational skills
- Health insurance
- Dental insurance
1d
Operations Manager
M. BURR KEIM COMPANY —Philadelphia, PA
- From $50,000 a year
- Full-time
- Background check
- Inventory management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Practice Operations Manager
Vista Wealth Solutions —Radnor, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
7d
Operations Assistant & Office Manager
Brothers That Just Do Gutters - Wilmington-South Philadelphia —East Norriton, PA
- $21 - $23 an hour
- Part-time
- Google Workspace
- Office
- Organizational skills
- Opportunities for advancement
- Flexible schedule
Quick Apply
Billing and Practice Operations Manager Job
Vision Source —Wayne, PA
- From $20 an hour
- Part-time
- Private practice
- Mid-level
- Organizational skills
Intellectual Property Operations Manager
Ice Miller LLP —Philadelphia, PA
- $90,000 - $135,000 a year
- Full-time
- 5 years
- Writing skills
- Research
- Health insurance
- Dental insurance
Quick Apply
Operations Service Manager
HomeStar Remodeling —Wilmington, DE
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 2 years
- Paid holidays
- Health insurance
Quick Apply
Middle School Operations Manager Opportunity - 2026/27 SY
Young Scholars Charter School —Philadelphia, PA
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Retirement plan
Quick Apply

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office operations manager jobs near philadelphia, pa

Operations Manager

After-School All-Stars -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

403(b) matching
Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Vendor relationship building
Team leadership
Administrative experience
Productivity software

Full Job Description

Description:

ABOUT THE ORGANIZATION

Founded in 1992, After-School All-Stars provides free, daily afterschool programs to school-aged youth in school sites all across the U.S. Our vision is for our All-Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.

ABOUT THE ROLE

The Operations Manager is responsible for Chapter duties related to office management, support of operations, finance, and human resources-related special projects.

SCOPE OF ROLE

Finance Site Liaison

Serve as lead site contact for finance related issues for the Philadelphia/Camden team, providing leadership in reconciliation and revenue/expense tracking
In collaboration with the National finance team, monitor the coding and reconciling of revenue and expenses against the General Ledger
Work with the National finance team to ensure that the chart of accounts aligns with new and existing sources of revenue
Track the spend-down of restricted revenue for the Philadelphia/Camden chapter
Oversee program site purchasing
Manage the process of field trip reservations and payment
Monitor Program Leader time to evaluate in real time PL/staff budget allocation
Monitor site program supplies budget
Organize/monitor the process of fiscal controls for pieces of the budget
Submit all invoices and reimbursements to the National office according to accounts payable process; complete monthly American Express bill reconciliations.

Human Resources Site Liaison

Serve as lead site contact for HR related issues for the Philadelphia/Camden team, providing site support for risk management, compliance, employee recruiting, and training
Facilitate the Safe & Healthy initiative for the Philadelphia/Camden chapter
Facilitate HR processes for Philadelphia/Camden and ensure documentation is completed on time.
Ensure emergency contact information for Philadelphia/Camden staff is updated in Paylocity
Lead all recruitment, selection and hiring processes for Philadelphia/Camden employment needs
Ensure bi-weekly payroll processes are facilitated at the Chapter level for National payroll to process timely.
In collaboration with National HR, ensure all data related to new hires and terminations including comprehensive background checks for all employees are completed according to procedures.
Manage volunteers, as needed

Office Management

Maintenance of general office: maintain and order supplies; maintain a well-organized, stocked supply cabinet, order office supplies when needed; maintain and coordinate supplies/service for copy machine, computers, internet and phones
Support office technology, telecommunications, and building/common space management.
Coordinate mail and shipping: posting, processing, and dropping-off of mail (UPS and FedEx); maintain related supplies
Coordinate with Program Managers all program supply orders for school sites; maintain and organize storage areas; manage office subscriptions
Handle all travel for the office

Marketing and Communications

Manage and support the MCC in the following areas:

Develop and maintain a body of current impact data and stories for use in social media
Creative copy writing for campaigns/email marketing
Execute multi-platform social media posts highlighting programs, youth, staff and corporate activations while tracking engagement and impact on different social media channels including X, Threads, Facebook, LinkedIn, Instagram, and TikTok
Develop marketing collateral for all departments in alignment with organization branding and marketing guidelines
Manage vendor relationships for all swag and organizational signage
Manage photo and video library
Draft and edit PowerPoint decks for external partners
Graphic design for fundraising campaigns, program recruitment, events, and social media
Support chapter activities related to individual and institutional giving, donor recognition, PR efforts and other marketing and development campaigns as they arise
Create marketing campaign for staff recruitment efforts
Design and execute a marketing/social media calendar that includes opportunities for community and corporate engagement

Special Projects

Manage and execute the annual fundraiser event
Support event planning and implementation for all ASAS Philadelphia/Camden events
Compile documents for special projects as needed.
Collaborate with operations staff throughout the ASAS network, as needed
Assist in the compilation of marketing press kits and maintain adequate supply on hand
Communications: assist in preparing photos and stories for marketing; other projects as needed
Support ED on various planning, processes, and projects as needed
Prepare ED for meetings, events, etc., including regularly scheduled meetings of the Philadelphia/Camden Advisory Board

Requirements:

SKILLS

Proficient in Microsoft Office Suite
Organized with excellent written communication skills
Dependable, conscientious, detail-oriented, and capable of managing deadlines
Capable of working independently as well as with a team
Flexible and able to adapt to changing position demands
Ability to work under time constraints and meet deadlines
Pride in self, work, and organization with tasks performed at a high level of accuracy
Ability to tackle work assignments head-on in a positive and efficient manner

EDUCATION &

Bachelor’s Degree in closely related field strongly preferred

EXPERIENCE

3+ years’ experience managing both full-time and part-time direct reports required
3+ years’ experience in an administrative support role, preferably in a non-profit setting

The salary for this position is commensurate with qualifications and experience of the individual candidate with a range of $55k-$65K depending on experience and geographic location. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, 403b match, paid time off, and 24 paid holidays.

Quick Apply

Refine Your Search

office operations manager jobs in philadelphia, pa

Operations Manager

Dental Office Operations Manager

Firm Administrator / Operations Manager

Manager, Clinical Research Finance Operations (Office of Clinical Research)

Medical Operations Manager/ Practice Manager

Secretary to the Supervisors of Operations and Transportation

Operations Manager

Practice Operations Manager

Operations Assistant & Office Manager

Billing and Practice Operations Manager Job

Intellectual Property Operations Manager

Operations Service Manager

Middle School Operations Manager Opportunity - 2026/27 SY

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